10 free project timeline and calendar templates to keep your team on track

Get on the road(map) to success with Coda.

Teresa de Figueiredo

Product Manager

10 free project timeline and calendar templates to keep your team on track

By Teresa de Figueiredo

Share this article

Share on TwitterShare on LinkedInShare on Facebook
Blog > Product teams · 5 min read
Modern product teams have a lot on their plates, with everything from feature ideation to roadmap prioritization falling under their umbrella. To keep their many projects on track, product leaders need reliable, repeatable processes for tracking their tasks from to-do to done and every status in between. That’s where Coda comes in. Coda streamlines project management by creating a single source of truth for to-do lists and planning. Instead of hopping back and forth between multiple tools, product teams only need to visit one doc to find what they need, including deadlines, stakeholders, project overviews, and more. If your product team is ready to supercharge its project planning process, these 10 templates make a great addition to your team hub or doc. Jump in, make your own copies, and get on the road(map) to successful project completion.

Project plan: Combine tasks and notes in one flexible doc.

Start with a blank Coda canvas and build your project plan step by step, including as much or as little detail as needed. Add sections for the basics, like notes, tasks, and categories, then use Coda’s building blocks to fully customize or extend it as your project grows and evolves. For example, you can create views that show tasks by status, add more properties to each task (priority, deadline, etc.), generate a summary chart, and assign task owners.
Get template

Project tracker with linked tasks: Categorize tasks by project.

Nest tasks under their relevant project within a single template. In the first table, add your projects. In the second, list the sub-tasks that fall under each one, along with their owners, status, and due dates. As you check these items off of your to-do list, the task completion per project will be auto-calculated and displayed as a progress bar on the Projects table for easy reference.
Get template

Project dashboard: Track your and your team’s work.

Get a bird’s-eye view of everything related to your project and help your colleagues stay on top of all the moving parts. See which tasks are completed, at risk, on track, and not started, and move task cards between these different status categories as the project progresses. Add a task breakdown by owner, updates from your weekly stand-ups, and a list of the different teams and departments involved in the project—all within a single doc.
Get template

Simple project with task tracker: Chart tasks by status.

This basic but effective template is a great option for managing relatively small and straightforward projects. Start by listing your projects in a table. Then, list your tasks, attaching each to its related project. You can also assign an owner, status, and due date. Once all relevant information is added, the template will automatically tally the number of project tasks, create a list of completed tasks, and generate a pie chart of tasks by status.
Get template

All tasks: See every task in one place.

Build a detailed table that lists all of your and your team’s tasks, complete with columns for phase, assignees, status, and links for additional details. Once you’ve added all relevant tasks, move on to step two, creating a Gantt chart for a visual timeline of the entire project.
Get template

Epics and issues: Set a task hierarchy.

Help your team focus and prioritize by breaking down larger initiatives into smaller jobs with clear deadlines. Start with epics, or major initiatives, then set action times (issues), which are more granular tasks with specific owners. With this template, you can track all of the above in the same document, which uses canvas columns to make it easy to add Coda building blocks, embed images, comment, and collaborate within an individual cell. If you use Jira to manage epics and issues, pull in and sync your data to Coda so you can visualize progress and tie issues to your project strategy within a single doc.
Get template

To-do with Google Calendar: Manage your personal and professional schedules.

This template pulls your meetings into an Events table via the Google Calendar Pack and then connects them to a basic task list. That way, you can prioritize your to-dos based on your schedule and see both work and personal obligations within one page.
Get template

Product roadmap: Plan for feature development.

Your roadmap is your single source of truth for all product-related timelines, planned features, and task priorities. In this doc, you can track statuses, communicate development plans, and align team expectations. The timeline section’s Gantt chart is connected to the feature list, so when you make a change in one place, it will be reflected in the other. That way, all of your critical information stays up to date and in a single place. Plus, you can add milestones to keep your team motivated, on track, and informed.
Get template

Adam Nash’s 3-bucket product planning guide: Focus on what matters most.

Dropbox VP Adam Nash created this three-part planning framework with Coda templates that can quickly and easily be customized to your team’s workflows. According to Adam, product teams shouldn’t rely on a single formula to rank all of their feature ideas. Instead, they should sort them into three buckets: Metrics Movers, Customer Requests, and Delight. To categorize your own product ideas, first copy the template and sync your Jira issues. Then, organize your roadmap items into the three buckets. From there, look for any “holes” in your priorities, then manage your feature ideas, adding milestones, context, and owners.
Get template

The official 5-day design sprint: Validate your product hypotheses.

Take product teams from problem to tested solution within a single working week with John Zeratsky’s five-part design sprint template. Here’s how it works. On Monday, you map the problem. On Tuesday, you sketch solutions. On Wednesday, you select your strongest sketches. On Thursday, you build a realistic prototype. And on Friday, you test that prototype with five target customers. The best part? You can complete all five steps in one Coda doc.
Get template

Never miss a deadline with Coda.

 Manage every task, feature idea, and project milestone with Coda’s tried-and-true templates. No matter how simple or complex your project may be, our docs are built for flexibility. Take our templates and run with them, setting your own rules and customizing them to your team’s needs and preferences.
Explore more templates for product teams

Related posts

Explore more stories for product teams.
10 free templates for running successful product teams

Streamline your product team processes from planning to launch.

Connect and collaborate with 11 free Coda + Slack templates

Take collaboration to the next level.

Does your product team miss deadlines?

The Ultimate Coda Handbook for Product Teams provides step-by-step instructions for setting up an effective team operating system.