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Digit's Guide to Competency Based Hiring
Check List
Check List
When
Owner
Step
Complete
Pre Kick Off
6
Recruiter
1
Schedule In Person Sync with Hiring Team
Hiring Manager
4
Submit Kick Off Form
Use the Job Description template to draft/finalize the JD
Set a clear Interview Process to minimize bias
Fill out the Intake Questions
After filling out intake questions, Recruiter and HM will go through these together and finalize prior to setting up the role
Sourcer
1
If possible - do some market research to come prepared with candidate TAM and example profiles
During Kick Off
7
Recruiter
3
Validate the Interview Panel
Cover intake questions relevant to understanding how to best sell and evaluate candidates early on in process
Set expectation on overall hiring pipeline and hiring manager participation
what metrics should we set on a weekly basis, how difficult is this role to fill?
what strategies should we employ to maximise chance of success
what does recruiter need from the HM to be successful and what can HM expect from recruiter
Hiring Manager
1
Finalize Onsite Panel with diversity in mind
Coordinator
1
Stress test panel set up
is this candidate experience friendly panel - length, diversity of interviewers etc.
is this panel likely to cause scheduling bottlenecks with internal team
is the panel completely filled out, including interviewers, focus areas, example questions, and rubrics
Sourcer
2
Cover intake questions relevant to understanding where to find and source candidates from, as well as how to best sell the role in messages
Market Intelligence and Pipeline Expectations
Share view of the market and set expectations on what sort of weekly pipeline to expect
If possible have a couple of example profiles to review
Post Kick Off
5
Recruiter
2
Open role in ATS and Post Job Description
Add role to Hiring Sync dashboard to capture weekly metrics
Hiring Manager
1
Share the completed Kick-off doc with your hiring team, and
ensure any new interviewers are trained on focus areas and rubric
Coordinator
1
Check ATS set up to ensure all the scorecards and interview slots are set up correctly and job notifications are turned on
Sourcer
1
Start building pipeline and set up any 🎸 Sourcing Jams necessary
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