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People Operations – Implement an HRIS
People Operations – Implement an HRIS
This page was written by Johannes Schroeder and contains confidential information. Please do not share publicly.
🚀 Objective
Implement an HR Information System (HRIS), payroll, and benefits for GaeaStar in the US. If feasible, integrate with what’s required for the German entity.
🤔 Problem
When the funding round closes, Sanjeev and Clifton want to transition into GaeaStar as employees. GaeaStar also plans to open an Atelier in the Bay Area and grow to 10+ employees by the end of the year.
So far, the company has not run payroll here or has set up any benefits that are required in CA. However, we are working with a payroll office in Germany to stay compliant there, so that is less of a priority.
🥾 Milestones & Time Estimate
1
#
Milestone
Est. Hours
Est. Timeline
2
Align project plan and finalize consulting agreement
Feb 10, 2023
3
1
Gather documents
1
4
2
Collect requirements for the new HRIS (Human Resources Information System) in an informal RFP
2
5
3
Decide on an HRIS software
2
6
4
Set up the system
8
7
5
Implement Medical, Dental, Vision and other benefits
5
8
6
Set up pay cycles
1
9
7
Ensure proper integration with QuickBooks and other tools
2
10
8
Quick walkthrough with the founding team & run first payroll
0.5
TBD
There are no rows in this table
💭 Proposal
1️⃣ Gather documents [1 hours]
2️⃣ Collect requirements for the new HRIS in an informal RFP [2 hours]
3️⃣ Decide on an HRIS software [2 hours]
4️⃣ Set up the system [8 hours]
5️⃣ Implement Medical, Dental, Vision, and other benefits [5 hours]
6️⃣ Set up pay cycles [1 hour]
7️⃣ Ensure proper integration with other tools [2 hours]
8️⃣ Quick walkthrough with the founding team & run first payroll [0.5 hours]
🔖 Deliverables
At the end of the project, GaeaStar will …
We will have to decide later on, if it’s also possible to …
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