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Event Planning Template
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Event Planning Template
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Volunteer Info

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Update this page with content relevant to your event.

The form for this page can be found here:
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⁠

Thanks so much for helping make
Codathon 2024
⁠
a success!

Our purpose of
Codathon 2024
⁠
is to create connection between Codans, and develop our collective sense of belonging. Volunteers are essential in caring for all Codan attendees and spreading the good vibes!

Dear volunteers, will you please...

Take a look at the table below to see where you’ve been assigned a volunteer responsibility. Please confirm and accept the responsibilities listed by reacting in the final column. Be sure to read the full description and note your call times!
Familiarize yourself with the
event schedule
⁠
— the more folks we have feeling solid on the event flow, the easier it will be!
Keep your eyes on
#z-codathon-2024
⁠
— we’ll be pushing any updates there!
Volunteer Roles
Name
What will you be doing?
Shift Timing
Assigned to
Confirmed!
4
Greet folks when they arrive at the welcome reception
Hand out swag bags & nametags - 1 per Codan, assigned specifically to them
Tidy up the table when the task is complete
⁠
@Clare Geyer
⁠
&
@Lucy Yip
⁠
will be your points of contact for this task!
4
2
Host a morning exercise experience
Promote your activity! Communicate the location and timing in z-codathon-2023
⁠
@Leah Reitz
⁠
will be your point of contact for this task!
2
1
Meet for a Leads huddle at 1:30 PM on Tuesday
Be point of contact for the activity vendor and shuttle driver (if applicable)
Make sure everyone gets to and from the event
Be in communication with Codathon Committee as needed #z-codathon-volunteers
Make sure you get at least one group photo!!
⁠
@Clare Geyer
⁠
&
@Leah Reitz
⁠
will be your points of contact for this task!
1
4
Take pictures of Codans in action!
Be sure to ask before taking photo
Add photos to the Google photo album
You don’t need to be taking pictures your entire time, we just want to make sure someone feels responsible for capturing the moments!
⁠
@Leah Reitz
⁠
will be your point of contact for this task!
4
⁠
Gallery
 
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