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Event Planning Template
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Event Planning Template
Event Planning Template
Welcome & Setup Instructions
Codathon 2024: San Antonio
Logistics Guide
Emergency Plan
My Codathon
Agenda Preview
Flex Time Planning
Codans About Town Activities
Who's Doing What
Call for Participation!
Volunteer Info
Booking Travel
RSVP Form
Who's attending Codathon?
Submit a question for Q&A
Share Feedback
Wrap & Recap!
Event Management
Event Days
Airports
Shuttle Schedule
Function Focus Breakout
FA Focus Breakout
Breakout Session Management
Sessions
Session Attendees
Volunteer Management
Form Submissions
Hotel Bookings
Volunteer Requests
Feedback
Admin
Data
t_Signups
t_Hotel
t_Airports
t_ArrivalAirports
t_Shuttle
t_Days
t_BreakoutTypes
t_BreakoutGroups
t_BreakoutAttendees
t_VolunteerFormSubmissions
t_Feedback
Globals
Agenda Preview
Flex Time Planning
Planning to take advantage of the “flex gathering time” during
Codathon 2024
to gather your IA, ERG, working group, etc? Please add it below so other planners can see where there might be conflicts.
Add your gathering
If you need a private space, please let us know! We’ll do our best to accommodate space requests!
The following times are “flex times” for gathering with smaller groups. See
Agenda Preview
for full
Codathon 2024
schedule:
Monday, September 16, 4:30-6:30pm
Tuesday, September 16, 1-2pm
Clear sample data
Codathon Flex Time Gatherings
Codathon Flex Time Gatherings
Day of Codathon
Start Time
End Time
Codans Involved
Search
Day of Codathon
Gathering
Join
Codans Involved
Start Time
End Time
Open / Closed
Potential Conflicts
Day of Codathon
Gathering
Join
Codans Involved
Start Time
End Time
Open / Closed
Potential Conflicts
Mon, Sep 16
15
Gender Equity Meetup!
Meet in Garden Terrace
We’ll go for a walk along the river!
1
Frank Strack
4:30 PM
5:30 PM
Open to all - join us!
Support Team
Coaches + Self Serve Team Bonding Session @ Codathon
PodPalooza (boardgames/drinks)
Enterprise & m10n PDE Coffee/snack walk ☕
Partnerships Hang!
Design team hang
Support Team
4:30 PM
5:30 PM
For this team only
Gender Equity Meetup! Meet in Garden Terrace We’ll go for a walk along the river!
Coaches + Self Serve Team Bonding Session @ Codathon
PodPalooza (boardgames/drinks)
Enterprise & m10n PDE Coffee/snack walk ☕
Partnerships Hang!
Design team hang
Coaches + Self Serve Team Bonding Session @ Codathon
4:30 PM
5:30 PM
Open to all - join us!
Gender Equity Meetup! Meet in Garden Terrace We’ll go for a walk along the river!
Support Team
PodPalooza (boardgames/drinks)
Enterprise & m10n PDE Coffee/snack walk ☕
Partnerships Hang!
Design team hang
PodPalooza (boardgames/drinks)
4:30 PM
5:45 PM
For this team only
Gender Equity Meetup! Meet in Garden Terrace We’ll go for a walk along the river!
Support Team
Coaches + Self Serve Team Bonding Session @ Codathon
Enterprise & m10n PDE Coffee/snack walk ☕
Partnerships Hang!
Design team hang
Enterprise & m10n PDE Coffee/snack walk ☕
1
Frank Strack
4:30 PM
5:30 PM
For this team only
Gender Equity Meetup! Meet in Garden Terrace We’ll go for a walk along the river!
Support Team
Coaches + Self Serve Team Bonding Session @ Codathon
PodPalooza (boardgames/drinks)
Partnerships Hang!
Design team hang
Partnerships Hang!
4:30 PM
5:30 PM
For this team only
Gender Equity Meetup! Meet in Garden Terrace We’ll go for a walk along the river!
Support Team
Coaches + Self Serve Team Bonding Session @ Codathon
PodPalooza (boardgames/drinks)
Enterprise & m10n PDE Coffee/snack walk ☕
Design team hang
Design team hang
4:30 PM
5:30 PM
For this team only
Gender Equity Meetup! Meet in Garden Terrace We’ll go for a walk along the river!
Support Team
Coaches + Self Serve Team Bonding Session @ Codathon
PodPalooza (boardgames/drinks)
Enterprise & m10n PDE Coffee/snack walk ☕
Partnerships Hang!
Launch PDE!
5:00 PM
6:30 PM
For this team only
DOT (Data, Ops & Tools) hangout
DOT (Data, Ops & Tools) hangout
5:00 PM
5:30 PM
For this team only
Launch PDE!
Make simple shine team huddle
5:30 PM
6:30 PM
For this team only
Packs IA get together
No more formulas team huddle
Streamline team huddle
Model Infrastructure & Performance
Bentos PDE bonding time
Packs IA get together
1
Frank Strack
5:30 PM
6:30 PM
For this team only
Make simple shine team huddle
No more formulas team huddle
Streamline team huddle
Model Infrastructure & Performance
Bentos PDE bonding time
No more formulas team huddle
5:30 PM
6:30 PM
For this team only
Make simple shine team huddle
Packs IA get together
Streamline team huddle
Model Infrastructure & Performance
Bentos PDE bonding time
Streamline team huddle
5:30 PM
6:30 PM
For this team only
Make simple shine team huddle
Packs IA get together
No more formulas team huddle
Model Infrastructure & Performance
Bentos PDE bonding time
Model Infrastructure & Performance
5:30 PM
6:30 PM
For this team only
Make simple shine team huddle
Packs IA get together
No more formulas team huddle
Streamline team huddle
Bentos PDE bonding time
Bentos PDE bonding time
5:30 PM
6:30 PM
For this team only
Make simple shine team huddle
Packs IA get together
No more formulas team huddle
Streamline team huddle
Model Infrastructure & Performance
Tue, Sep 17
4
Enterprise Team
1:00 PM
2:00 PM
For this team only
CS Team!
Onboarding team
UDE cohort metrics design
CS Team!
1:00 PM
2:00 PM
For this team only
Enterprise Team
Onboarding team
UDE cohort metrics design
Onboarding team
1:00 PM
2:00 PM
For this team only
Enterprise Team
CS Team!
UDE cohort metrics design
UDE cohort metrics design
1:00 PM
2:00 PM
For this team only
Enterprise Team
CS Team!
Onboarding team
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