Podcast Planner

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Getting Started

How do I use this doc?

Help and instructions:

If you see orange highlighted text throughout this doc it means that you can carry out the instructions and then delete the text to keep your doc clean.

🙏 Please send us feedback

We built this doc for specifically for Podcast Creators and would love to hear from you if you have any questions or feedback for us!

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I want to ask a Question

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I Love this Podcast Planner!

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I found a bug

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I want to give some Feedback

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I have a great idea!

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Copying this doc

Before you start configuring everything for your own needs make sure that you've made a copy of this Coda Doc by selecting the little down arrow next to the Document Title and clicking 'Copy Doc'.

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Or click the 'Copy Doc' button in the upper right ↗️

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If you don't see these buttons it means you'll need to sign into Coda first. So go ahead and click

Sign in to edit⁠

Setting up Menu Shortcuts

By default Coda uses the first 4 menu items when you open a doc in the mobile app. You can change these 4 menu items by adding sections as 'shortcuts'. On the web in your browser you can do this by clicking the three dots (...) next to any section and then selecting '⭐️ Add shortcut'.

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This will add the section to your 'My Shortcuts' folder at the top of your navigation (on web).

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On mobile this will then be the 4 menu items that are displayed in the bottom navigation in the Coda app.

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Overview

Welcome to our Podcast Planner! We're super excited to have you here

Anonymous User

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We've tried to cover 3 main areas of producing and hosting a podcast: 📝Content, 🌍Community and 📢Sponsors.

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📝Content

We'll now go over each tool that will help you create and manage your content.

▫️ Calendar

The

Calendar⁠

section gives you an overview of when episodes were recorded and published. Setting a tentative publish date for the episode you're currently planning will also show you how much time you have until the next episode need to be up.

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Example of time until next episode release.

▫️ Episodes Overview

The

Episodes Overview⁠

section shows a detail view of all published episodes and the currently planned episode in descending order by episode number. Each episode features a SoundCloud embed (could be swapped for YouTube or other embeds) and at a glance information on each episode.

▫️ Episode Planning

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This folder has an

Add Episode⁠

section with detailed instructions on how to start planning a new episode. This is also where you can add a section for the episode you're currently planning, see 'Episode 7' in image above.

▫️ Personal Notes

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The Personal Notes section can be used to create a scratch pad for each user. Each user can use these section to create personal checklists or use it as sandboxes to try new features or use it as a Personal Dashboard with only the data, views and stats they care about. See

Daniel's Notes⁠

and

Jacob's Notes⁠

for examples.

▫️ Topic Ideas

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In the Topic Ideas folder you can

Add Topic Idea⁠

, view

Fresh Topics⁠

that haven't been discussed yet and also view

All Topics⁠

and filter them by topic category and the episodes they were discussed in.

▫️ Resources

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The Resources folder houses all of your

General⁠

resources,

Websites⁠

, and details about your social accounts live

Twitter⁠

and

Reddit⁠

▫️ Templates

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The Templates folder contains all the section templates you would like to use in the doc. We created templates for

New Episode⁠

and

New Topic⁠

▫️ Archives

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We created 3 Archive folders that you can use to keep your navigation clean.

▫️ Data

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All of the globally used data and named

Formulas⁠

are stored under the Data folder. We also put together a very opinionated

Style Guide⁠

which outlines the naming conventions we used throughout this doc. If you have some more opinionated ideas on how to improve this

Style Guide⁠

please feel free to

drop us a message on twitter

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. We would love to hear your suggestions!

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🌍Community

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This section might look small, but there is a lot going on here! 💣

We set up a

Zapier⁠

Zap to import every message sent to

@rel_productive⁠

Twitter⁠

. You can learn how to set this up for your own copy of this doc and twitter accounts by following our

Importing Data with Zapier⁠

guide.

That's not all we did though... We also tapped into the power of the Google Natural Language Pack for Coda and automatically run sentiment analysis on every tweet 💪

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Sentiment Analysis in action!

If there's any part of this you don't understand feel free to

ask us a question

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and as a bonus see your tweet appear in the

Feedback⁠

section under the #AskRelativelyProductive hashtag filter.

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📢Sponsors

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The Sponsors section is very basic and still needs a lot of attention. This is mainly because we don't have any sponsors yet and it just hasn't been a priority for us to build anything in this section yet. We would love to get feedback from other Podcast Creators on best practices and tools for managing sponsors and ads.

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I have some tips for you!

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▫️ Advertisements

The

Advertisements⁠

section allows you to filter ads that have been run by Sponsor so you can get an overview of which episodes were sponsored by which sponsors. Currently there are no 'Add Sponsor' or 'Add Advertisement' buttons but new data can be added manually in the tables on the

Sponsor Data⁠

and

Advert Data⁠

sections.

▫️ Notes

The notes sections are purely there for storing notes and preferences for each Sponsor. There is also a general

Notes⁠

section for notes that relate to all Sponsors.

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🔨Tools & Settings

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▫️ Publish Checklist

The

Publish Checklist⁠

is a neat little self-contained table that has been modified to represent a checklist. It allows you to click a Checkbox button to complete items and you can set specific tasks as blockers for subsequent tasks. The example data in the checklist is a slightly simplified version of the checklist that

@Jacob Pretorius⁠

actually uses to publish

Relatively Productive⁠

episodes.

▫️ Edit Efficiency

The

Edit Efficiency⁠

tool tracks editing time per minute of content. The goal is to reduce the amount of time it takes to edit every episode.

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@Jacob Pretorius⁠

has been doing well to improve his efficiency!

▫️ Expense Tracker

Nothing special on the

Expense Tracker⁠

really. It's just a list of expenses and who paid for it so we can keep track of what we spend on the podcast. It also has some graphs and filters to query expenses.

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Those amounts are South African Rands (ZAR) by the way, not Pounds or USD 😜

▫️ CPM Calculator

The

CPM Calculator⁠

helps you to calculate how much you can charge for an ad placement in your next episode. We haven't actually used this yet... Hopefully we will soon 😄

▫️ UI Customisation

We included a

UI Customisation⁠

section where you can add some personal flair to your doc 🦄🌈

Send screenshots of your creative Emoji usage to

@rel_productive⁠

🚧Work in Progress

We don't see this as the final version of this document. Not by a long shot! One if the best things about Coda is that this document can grow with us on this journey we've embarked on. So we'll keep adding new features and improvements to this doc, so check back regularly for updates. We'll also be discussing current developments and improvements on the podcast, so be sure to give

Relatively Productive⁠

a listen.

Things we're planning to add next

Add Topic Ideas

Using Siri Shortcuts⁠

(and other useful Siri Shortcuts)

Gallery

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