Emails, Accounts, Users and Groups

List of Emails/Groups

Dealing with Accounts and Groups in Google/Gmail

Email Groups / Distro-Lists

These allow us to have an email go into several inboxes/accounts. For internal Cohere users we can also respond from these email addresses; see “CONFIGURING GMAIL TO SEND FROM YOUR GOOGLE GROUP” section for more details.

We use “Groups” for “Service-Accounts”, like for social media accounts and distribution-lists like “core@” so we should only have “User Accounts” for actual people.

Email Groups/Distribution Lists in Google are weird because they are essentially like “Google Groups” so they are more complicated than they should be.

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To Add New People to a Group

Go to the Groups:

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https://groups.google.com/my-groups⁠

Click on the Group

Click on “Members” in the sidebar

Click on “Add members” button at the top

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CONFIGURING GMAIL TO SEND FROM YOUR GOOGLE GROUP

This only applies to users with @cohere.network email addresses. Even though external users can be added to groups so they can receive emails for it, they can’t respond from the group email address or send emails from it.

Go to

Gmail⁠

Click the gear icon in the upper-right and then click See all settings.

Click Accounts and click Add another email address in the “Send mail as” section.

Enter the email address of your Google Group, leave Treat as an alias checked, and click Next step.

Click the Send Verification button to receive an email confirmation. This message will go to the Google Group.

Close the window.

Return to your

Google Group⁠

(or your Gmail inbox if your Google Group subscription is set to email you) to click the verification link. Click the Confirm button when prompted.

Now when sending new messages from your Gmail account, you can select either your Gmail account or your Google Group email address as the sender in the From field.

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