Some teams run consistently effective meetings every day. No joke.
Most teams run meetings out of habit. These meeting habits emerge gradually over time, changing whenever a new leader joins the team, or when the company reorganizes, or when someone brings in a cool new meeting technique they picked up somewhere. New meetings pop up like weeds, and while the team occasionally whacks them down, pretty soon the calendar fills up again.
The best teams design their meeting habits intentionally. They establish explicit agreements and practices to ensure their meetings are effective and strategically aligned to their business goals. Their meeting time is planned, maintained, and sculpted to optimize their performance.
Whether this is your team’s first attempt to improve your meetings, or you’ve tried to make changes in the past that didn’t stick, or even if you have well-designed meetings that you haven’t reviewed in the past 6 months,
you can use this doc to review your team’s meeting culture and decide on strategies to increase your performance.
With this doc, you and your team can:
See how much time (and $$$!) you’re investing in meetings.
Learn how your meetings impact your work in both good and bad ways.
Spot patterns that impact your overall work performance.
Gather insights about what is and is not working in your meeting culture today.
Facilitate a frank discussion about your meeting culture with your team.
Identify actionable ways to make meaningful improvements.
Create alignment and commitment to running more successful meetings every day.
This tool is for teams with leaders who:
Have the required authority and interest in making changes to their meetings.
Invite candor in their team discussions.
This doc is designed to help you and your team shine a bright light on your current meeting habits, then hold a candid conversation about how you might change your meetings for the better. It works best for teams willing to talk openly about their meeting performance in search of better ways of working.
Why? The discussion about meeting performance can raise a host of surprisingly sensitive topics. Your team’s meeting culture is one of the most concentrated examples of your overall culture. Who speaks, how decisions get made, what you talk about and what you don’t; you can see all of this in your meetings.
If someone offered me a single piece of evidence to assess the health of an organization, I would want to observe the executive team during a meeting.
- Patrick Lencioni, author and organizational health expert
That makes this a really cool, powerful discussion. How might your work be more fulfilling, more joyful, and less stressful if your team took control of your meetings? Use this doc and find out.
Ready to get started? Here’s the four step process.
Step 1: Complete the Prework
This pre-work sets the stage for an informed, inclusive, and frank conversation about your meeting culture.
Share this doc with your team. Ask everyone to complete the two Pre-work steps:
Step 2: Review the Results
Answers to the pre-work will automatically populate these reports. Each report includes science-backed information that helps you interpret your team’s results.
Step 3: Decide What to Change
Schedule a conversation to discuss what you learned from this exercise and decide on near-term changes you can make to improve your meeting culture.
Implement your ideas and transform your meeting culture for the better!
Watch a video walkthrough of the doc below:
This doc is based on research into exactly what it takes for companies to run successful meetings every day, which we’ve documented in the
. You can read more about this process and the research behind it
Lucid Meetings offers workshops, on-demand training, and a comprehensive
Thank you to everyone who provided feedback on this template:
, and more.