Meeting Culture: How to achieve meeting performance excellence

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Review Results and Decide on Changes

Use this retrospective-inspired template to discuss your results, capture notes, and add action items documenting the changes your team will make to improve your meeting performance.

What?

Start by discussing your team’s observations. What stood out to you?

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High-level report on people’s meeting time

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What people noticed about their meetings

Elise Keith

Need to rename my internal meetings. Also, I should bail on the dev call more often, as I’m neither adding nor receiving value there.

Mary Jones

Not enough flow time.

James Booth

A lot of my meetings are simple catchups with no clear purpose or owner

Al Chen

Most of my meetings happen in the morning

Lola Tseudonym

Ad-hoc meeting time is taking up a lot of my week.

Joel Davis

Not enough time to work on projects.

There are no rows in this table

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Notes: What else did you notice in the reports?

Add your notes here during the discussion

So What?

Now that you have a shared view of what’s really going on in your meetings, what conclusions are you drawing? Possible discussion questions:

Is there a problem here that we need to fix?

Is there something we really love that we should make sure we keep doing?

Which meetings are we running out of habit? Are those habits still serving us?

Where do we need more information?

What surprised us?

What seems most important?

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What works well in meetings

Elise Keith

Write here.

Mary Jones

Collaboration

James Booth

What works well in the meeting inventory is when people speak up who normally don’t speak. Makes decision-making more democratic.

Al Chen

What works well in the meeting inventory is when people speak up who normally don’t speak. Makes decision-making more democratic.

Lola Tseudonym

What works well in the meeting inventory is when people speak up who normally don’t speak. Makes decision-making more democratic.

Joel Davis

What works well in the meeting inventory is when people speak up who normally don’t speak. Makes decision-making more democratic.

There are no rows in this table

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What could be improved

Elise Keith

Write here.

Mary Jones

Having clear agendas

James Booth

The time to prepare for the meeting happens at the beginning of the meeting. I think more pre-work needs to be done to make these meetings more effective.

Al Chen

The time to prepare for the meeting happens at the beginning of the meeting. I think more pre-work needs to be done to make these meetings more effective.

Lola Tseudonym

The time to prepare for the meeting happens at the beginning of the meeting. I think more pre-work needs to be done to make these meetings more effective.

Joel Davis

The time to prepare for the meeting happens at the beginning of the meeting. I think more pre-work needs to be done to make these meetings more effective.

There are no rows in this table

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