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Meeting Culture: How to achieve meeting performance excellence
Al Chen Lola Tseudonym James Booth Elise Keith Joel Davis Mary Jones
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Ad-hoc meetings reduce your team’s ability to plan their time. These meetings are especially hard on knowledge workers with delivery responsibilities.
Organizations with high levels of meeting performance maturity work to minimize ad-hoc meetings. This gives teams control over their schedules and establishes a predictable communication rhythm.
Teams plan for meetings in two ways.
Cadence: Teams decide to run the same type of meeting at the same time during each work cycle. For example, a retrospective held at the end of each work sprint is part of that team’s meeting cadence.
Trigger: These meetings are held in response to an event. You can list these using an
If > Then
statement. For example,
a prospect calls about our services,
sales schedules an introductory meeting.
Ad-hoc meetings, on the other hand,
and often represent a breakdown in your meeting system. If your team gets pulled into lots of ad-hoc meetings, dig into why that’s happening and discuss ways to better handle those situations.
Breakdown of ad-hoc meetings by person
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