How much unplanned, ad-hoc meeting time was added to our schedule?
Ad-hoc as % of total
Ad-hoc meeting time
Total time in meetings
3 hrs 30 mins
1 hr 30 mins
6 hrs 15 mins
12 hrs 20 mins
6 hrs 30 mins
There are no rows in this table
What to Look For
Ad-hoc meetings reduce your team’s ability to plan their time. These meetings are especially hard on knowledge workers with delivery responsibilities.
Organizations with high levels of meeting performance maturity work to minimize ad-hoc meetings. This gives teams control over their schedules and establishes a predictable communication rhythm.
Teams plan for meetings in two ways.
Cadence: Teams decide to run the same type of meeting at the same time during each work cycle. For example, a retrospective held at the end of each work sprint is part of that team’s meeting cadence.
Trigger: These meetings are held in response to an event. You can list these using an If > Then statement. For example, IF a prospect calls about our services, THEN sales schedules an introductory meeting.