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Pre-work #1: Meeting Inventory
Everyone completes an inventory of their meetings separately. This creates actual data to inform your discussion, which works much better than discussing general impressions.
As a team, agree on a two-week time frame.
Take a look at your calendar over those two weeks and add your meetings below.
TIP: You can enter your meetings manually below. If you would like to quickly get your events from Google Calendar, copy this doc , sync your Google Calendar events, and copy/paste your meetings into the first 4 columns in the table below. Use the red X to delete any events you don’t want included in this inventory.
Add your meeting
Clear example data
Meeting Name
Duration
People
Meeting Date
Submitter
Ad-Hoc?
Leader?
Effectiveness
Importance
X
No results from filter
0
0
👉 You have submitted meeting(s) and you ledof them. The team has submitted a total of meetings.
0
0
35
Column definitions
Duration: How long the meeting lasted (e.g. 30 minutes, 2 hours, etc) If possible, include the actual time spent in meetings rather than just the originally scheduled time.
People: The number of people in attendance
Ad-hoc: Check this box for meetings scheduled with less than one week’s notice or that were otherwise not part of your regular meeting plan.
Leader: Were you the leader responsible for this meeting? If so, select "Yes"
Effectiveness: Your opinion, on a scale of 1 (low) to 5 (high)
⭐⭐⭐⭐⭐ Excellent - Wow! I'm really glad we had this meeting. That was great!
⭐⭐⭐⭐ Positive - I felt good about spending time on this.
⭐⭐⭐ Break-even - The meeting was OK. It was an acceptable use of time.
⭐⭐ Negative - The time would have been better spent on other tasks.
⭐ Worthless - The meeting was not a good use of my time.
Importance: Your opinion, on a scale of 1 (low) to 5 (high)
⭐⭐⭐⭐⭐ Very important for my work to proceed
⭐⭐⭐⭐ Helped me make progress on my work
⭐⭐⭐ Neither helped nor interrupted my work
⭐⭐ Interrupted my work and provided no new help
⭐ Actively prevented me from getting important work done and put me farther behind
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