Meeting Culture: How to achieve meeting performance excellence

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Pre-work #1: Meeting Inventory

Everyone completes an inventory of their meetings separately. This creates actual data to inform your discussion, which works much better than discussing general impressions.

As a team, agree on a two-week time frame.

Take a look at your calendar over those two weeks and add your meetings below.

TIP: You can enter your meetings manually below. If you would like to quickly get your events from Google Calendar, copy this doc

Google Calendar events

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, sync your Google Calendar events, and copy/paste your meetings into the first 4 columns in the table below. Use the red X to delete any events you don’t want included in this inventory.

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Add your meeting

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Clear example data

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Meeting Name

Duration

People

Meeting Date

Submitter

Ad-Hoc?

Leader?

Effectiveness

Importance

No results from filter

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👉 You have submitted

0

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meeting(s) and you led

0

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of them. The team has submitted a total of

35

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meetings.

Column definitions

Duration: How long the meeting lasted (e.g. 30 minutes, 2 hours, etc) If possible, include the actual time spent in meetings rather than just the originally scheduled time.

People: The number of people in attendance

Ad-hoc: Check this box for meetings scheduled with less than one week’s notice or that were otherwise not part of your regular meeting plan.

Leader: Were you the leader responsible for this meeting? If so, select "Yes"

Effectiveness: Your opinion, on a scale of 1 (low) to 5 (high)

⭐⭐⭐⭐⭐ Excellent - Wow! I'm really glad we had this meeting. That was great!

⭐⭐⭐⭐ Positive - I felt good about spending time on this.

⭐⭐⭐ Break-even - The meeting was OK. It was an acceptable use of time.

⭐⭐ Negative - The time would have been better spent on other tasks.

⭐ Worthless - The meeting was not a good use of my time.

Importance: Your opinion, on a scale of 1 (low) to 5 (high)

⭐⭐⭐⭐⭐ Very important for my work to proceed

⭐⭐⭐⭐ Helped me make progress on my work

⭐⭐⭐ Neither helped nor interrupted my work

⭐⭐ Interrupted my work and provided no new help

⭐ Actively prevented me from getting important work done and put me farther behind

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👉 Next:

Pre-work #2: Meeting questions⁠

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