Booked-Out Bridal Photographer
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Booked-Out Bridal Photographer
Module 11: Workflow and Post-Production

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Efficient Workflow Management


1. Why is a well-defined, consistent workflow essential in wedding photography?
Organization and Efficiency: Weddings are dynamic events with numerous moments to capture, and there is little room for error. A well-defined workflow helps photographers stay organized and ensures they cover all the essential elements of the wedding day. Being organized helps a photographer efficiently move from one shot to another, reducing the chances of missing important moments.
Client Expectations: Wedding photography is a highly personalized service, and clients often have specific expectations and desires for their wedding photos. A consistent workflow helps photographers deliver a consistent level of quality and style across all their work. Clients can have confidence that their wedding will be captured in a cohesive and professional manner, aligning with their vision and preferences.
Time Management: Time is of the essence during a wedding day, as there are various events and activities happening simultaneously. A well-defined workflow allows photographers to allocate time efficiently for different aspects of the wedding, such as getting ready shots, ceremony coverage, group photos, and couple portraits. By having a clear plan in place, photographers can make the most of the available time and ensure they capture all the important moments.
Post-Production Consistency: After the wedding day, photographers need to edit and process the images to deliver the final product to the clients. A consistent workflow ensures that the post-production process is streamlined and consistent across all the images. This consistency helps maintain the overall look and feel of the wedding photos, ensuring that they are coherent and reflect the photographer's style and the couple's preferences.
Client Satisfaction and Referrals: A well-executed wedding photography workflow contributes to a positive client experience. When photographers can deliver a consistent and high-quality set of images that capture the essence and emotions of the wedding day, it leads to greater client satisfaction. Satisfied clients are more likely to recommend the photographer to others, leading to referrals and potential future bookings.
2. What are the primary stages in a wedding photography workflow, and why are they important?
Pre-wedding Consultation and Planning: About 90 days out from the wedding, send a questionnaire to the couple to collect some detailed information about the wedding day. This may include shot lists of important photos, family portrait lists, vendor list/ contact information and the timeline. It’s important to have all the vendor information so that you can credit them on social media/blog posts and share the images when the time comes! A few weeks or month before the wedding you should have a final meeting or call with your clients to confirm all details! If the client would like to use any special locations for photos, make sure they have secured the proper permits.
Preparing Equipment and Gear: Make sure all your gear is cleaned and in working order before the wedding! Always have back-up systems in place for camera bodies and flashes, extra batteries, extra Memory Cards, Styling Equipment that will work with your client’s vibe and all shot lists/questionnaires printed out for the big day! You should always be using 2 memory cards in each camera so that you have a back-up card in case one fails.
Wedding Day Coverage: This is the main event where the photographer captures the entire wedding day, usually from the “Getting Ready” moments to the cake cutting! Following a well-defined timeline and shot list helps photographers stay organized and ensures they don't miss important moments. While using a list is important, most of the photos you will be capturing will be more organic is nature and unscripted, so don’t get too lost in the list!
Image Selection and Backup: After the wedding, the photographer needs to go through the thousands of photos taken on a wedding day and select the best ones. This involves reviewing and culling the images to eliminate duplicates, blinks, test shots, or any low-quality shots. It is important to back up the images on a cloud-based storage system.
Post-Production and Editing: After the culling process, photographers edit the selected images in accordance with their signature brand style. After applying the presets, they may adjust exposure, color correct, crop, retouch and adding artistic effects if desired. Consistency in editing style is important to maintain a cohesive look throughout the wedding gallery.
Image Delivery and Client Communication: Once the post-production is complete, photographers deliver the final images to the clients. This can be done through online galleries, USB drives and may also include prints & albums, depending on the agreed-upon package. Make sure the terms of your contract clearly state the turnaround time for deliverables.
3. How can you ensure that you have a robust system for backing up your images?
Your images should be in three places to ensure you have a robust system in place. First, make sure you use a new external hard drive every year. You can label these and keep them in safe to make sure you always have a hard copy of your images. Your hard drive should backup to a cloud-based system for an extra layer of protection. Lastly, keep the physical cards with the original RAW files until the gallery has been delivered.
4. What are some best practices for efficiently culling your images?
First, make sure you're using Photomechanic so that you can work through the previews of images, not the large raw files. It’s important to view the photos as objectively as possible, removing any emotional attachment to them. When you are going through the photos, you are focused on eliminating out of focus photos, unfixable lighting scenarios, photos with closed-eye subjects in the first pass. During a second cull, you might want to eliminate any unflattering photos, duplicate shots and photos that just aren’t up to your standards. Also, culling AI software is great to an extent. It doesn’t have the ability to judge a “great photo” though—it’s strengths are removing the eyes closed photos and duplicates.
5. What key editing techniques should you master for wedding photography?
White Balance- while you can adjust this in camera, during a wedding day you will have constantly changing lighting conditions. Use the White Balance Selector to start by clicking on something in the photo that should be pure white. Then use the tint sliders (yellow-blue) and (green-pink) to adjust your images for a more natural tone.
Straighten and Crop- Photos must be straightened (to horizon or other visual lines) to look professional. Crop photos to give artistic style, remove distractions and also duplicate creative crop to add additional photos to the gallery. You should also be keeping the Rule of Thirds in mind for your cropping and adjustments to improve composition.
Spot Removal/ Clone/Heal Brushes- Remove distractions, blemishes, people from your photos
Brushes- Use custom brushes to lift shadows and brighten faces and dark spots to your images.
Sharpening and Noise Reduction of Photos- As a final step, sharpen your photos to your preference so that they look crisper for the screen and printing. Sharpening reduces blurry edges and makes your photos pop. For images shot at a higher ISO, they will have more noise/grain. You can reduce the pixelation by increasing the noise reduction.
6. What software tools are most useful for post-production in wedding photography?
Photomechanic- Culling
Adobe Lightroom & Photoshop- Editing
Portraiture- Portrait Retouching
Topaz Labs- Noise Reduction/ Sharpening
or Imagen- AI Editing Software
7. How can you effectively present your images to clients?
Having the best visual presentation of your photography to clients is extremely important as this is the “final product” of their wedding photography experience. Using an online hosting gallery that allows for proper organization of the wedding day, shows featured/ highlights of the day, and has slide show capabilities is important for couples to view and share their photos with friends and family. The ability to download high-resolution images and web-sized images from the gallery is also important.
Within your gallery, you should have a shop with an AI component so that your clients can visualize their favorite images in different printed forms. This is an amazing tool for generating product sales.
It’s also a great idea to send your client a few prints in a ribbon win a custom print box (you can also include a USB) to have a “physical” delivered product as well.
8. What strategies can you adopt to ensure a timely delivery of your final product?
Outsourcing the time consuming parts of your workflow light culling and editing, either an editing service or AI plugin. In order to surprise and delight your clients, you can give them a turnaround time of 2 months in the contract and deliver within 4-6 weeks max. Always give them enough “sneak peek” photos so they have some great options immediately to share for social media, thank you cards, etc.
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