Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
Part II: Take action

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4. Drive effectiveness

How can we make our meetings more effective?

Let’s make sure our meetings are effective!

In the
3. Effectiveness test
⁠
, we all scored our meetings and identified meetings that we felt were ineffective. As a reminder, our team effectiveness score is
3.7
⁠
out of 5.
While we’ve spent a lot of time finding flow, defining our Meeting OS, and minimizing ad-hoc meetings, it’s now time to focus on making the meetings we have more effective. A few useful references are
Gamestorming
⁠
and
Shishir’s Distributed Meeting Guide
⁠
. What can we do to make these meetings more effective?

Step 1: Take Action → Meetings we all thought were ineffective.

100%
⁠
of our joint meetings had low effectiveness scores. Here’s the list - note that it is grouped by meeting so we can see how each of us scored them.
Event Title
Who
Effectiveness
Weekly Kick Off
1
Buck Dubois
Daily standup
3
Joel Davis
Polly Rose
Alan Chowansky
⁠

What can we do to improve these meetings? Add and vote on ideas here. Then, we’ll discuss as a team.
⁠
Add action idea for improving ineffective meetings
⁠
Clear ideas
⁠
⁠
Action Idea
Author
Vote
Let's do this!
1
Echoing a previous suggestion - can we combine Monday standup and kickoff?
Polly Rose
1
2
What if we moved standup to Slack?
Joel Davis
No results from filter
⁠

Step 2: Take Action → Meetings where we disagreed on effectiveness.

Interestingly, we disagreed on the effectiveness of
75%
⁠
of our joint meetings — i.e. some thought they were effective while others didn’t.
Event Title
Who
Effectiveness
Weekly Kick Off
Buck Dubois
Polly Rose
Alan Chowansky
⁠

Why do we disagree on the effectiveness or these meetings? What can we do to improve these meetings? Add and vote on ideas here. Then, we’ll discuss as a team.
⁠
Add action idea for improving meetings with varied effectiveness
⁠
Clear ideas
⁠
⁠
Action Idea
Author
Vote
Let's do this!
1
Instead of giving the complete list of tasks for the week, we could use
Dory and Pulse
⁠
to focus on what support is needed from the rest of the team.
Buck Dubois
3
2
Let’s add our updates before kickoff starts, so that we don’t spend meeting time doing that.
Polly Rose
2
3
We could extend the meeting so that we don’t feel rushed.
Alan Chowansky
No results from filter
⁠

⁠

Next up:
5. Action plan for our Meeting OS
⁠
⁠

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