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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
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Part II: Take action

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3. Find flow

How can we find more flow time?

What’s a flow disruptor?

First a reminder: Not all free time is created equal. Paul Graham wrote a wonderful piece on the value of uninterrupted time in .
In the , we auto-calculated everyone’s flow time. As a reminder, we found that across the team, we have
82.1%
flow time, and you (
Anonymous User
) have
[  ]
flow time.
In this page, we’re going to identify our flow disruptors. This is simply defined as any meeting where the time before or after is less than our flow time threshold of
2
hours. It’s a simple idea: if we move or cancel those meetings, we’ll create more flow!

Step 1: Identify individual flow disruptors.

We’ll start by identifying the events that disrupt your individual flow. The calendar and table below show all your meetings with the flow disruptors colored in red. Are there changes you can make to find more flow time?
Show only flow disruptors

July 2024

Week
Today
6:00 AM
6:30 AM
7:00 AM
7:30 AM
8:00 AM
8:30 AM
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM
1:00 PM
1:30 PM
2:00 PM
2:30 PM
3:00 PM
3:30 PM
4:00 PM
4:30 PM
5:00 PM
5:30 PM
6:00 PM
6:30 PM
7:00 PM
7:30 PM
8:00 PM
8:30 PM
9:00 PM
9:30 PM
10:00 PM
10:30 PM
11:00 PM
11:30 PM

My flow disruptors
26
Not synced yet
Event
Free time before
Free time after
No results from filter


Step 2: Identify flow disruptors in your Meeting OS.

Building flow time into your Meeting OS makes it easier for individuals to find flow time on their own calendars. Similar to above, the calendar and table below show all the meetings in your Meeting OS with the flow disruptors colored in red. For this step, imagine that the team’s Meeting OS is the only calendar. Are there natural flow disruptors here as well?
Note: This assumes the work hours of your Meeting OS are between
9:00 AM
and
5:00 PM
.
Show only flow disruptors

May 2021

Week
Today
6:00 AM
6:30 AM
7:00 AM
7:30 AM
8:00 AM
8:30 AM
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM
1:00 PM
1:30 PM
2:00 PM
2:30 PM
3:00 PM
3:30 PM
4:00 PM
4:30 PM
5:00 PM
5:30 PM
6:00 PM
6:30 PM
7:00 PM
7:30 PM
8:00 PM
8:30 PM
9:00 PM
9:30 PM
10:00 PM
10:30 PM
11:00 PM
11:30 PM
May 10, 2021
Daily standup
, 9:00 AM
May 10, 2021
Weekly Kick Off
10:00 AM - 11:00 AM
May 11, 2021
Strategy session
8:00 AM - 9:00 AM
May 11, 2021
Product review
11:00 AM - 12:15 PM
May 11, 2021
Tag-up: GTM
1:00 PM - 2:00 PM
May 12, 2021
Lunch & Learn
9:30 AM - 11:00 AM
May 12, 2021
Tag-up: Product
2:00 PM - 3:00 PM
May 14, 2021
Friday demos
11:00 AM - 12:00 PM

Team meeting OS disruptors
26
Not synced yet
Start Date
Event
Free time before (Meeting OS only)
Free time after (Meeting OS only)
Mon, May 10
2
Daily standup
-
30 mins
Weekly Kick Off
30 mins
6 hrs
Tue, May 11
2
Product review
2 hrs
45 mins
Tag-up: GTM
45 mins
3 hrs
Wed, May 12
1
Lunch & Learn
30 mins
3 hrs


Step 3: Take action → Brainstorm ideas to find flow.

Reflecting on your flow disruptors, what can we do about them? For instance, are there meetings we can move to create flow time? Or perhaps the inverse - can we collectively protect blocks of time (maybe even a whole day?) to preserve flow time? Add and vote on ideas to find more flow time. Then, discuss as a team.
Add action idea for increasing flow time
Clear ideas
Action Idea
Author
Vote
Let's do this!
1
I would highly recommend that everyone take on !
Polly Rose
3
2
What about combining standup and kickoff on Mondays?
Buck Dubois
2
3
Can we stack our recurring team meetings in one day?
Polly Rose
No results from filter

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