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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
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Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
Part I: Audit

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3. Effectiveness test

How effective are our meetings?

Using our meeting time wisely: How effective are our meetings?

Spending time in meetings is not necessarily a bad thing... as long as they are effective! This page will walk our team through a process of scoring our own meetings, and then looking at results both at a team level and individually.

Step 1: Everyone, score your own meetings.

Add an effectiveness score for each of the meetings below.
Assign 1 heart (❤️) for meetings that are very ineffective and in need of change.
Assign 5 hearts (❤️❤️❤️❤️❤️) for meetings that are especially effective and should be used as models / benchmarks for other meetings.

Note that the meetings are grouped by recurring vs ad hoc (i.e. non-recurring) meetings.
For recurring meetings: score the effectiveness of the meeting series.
For ad hoc meetings: score the effectiveness of the individual meeting.
Recurrence
Start Date
Event
Effectiveness
⁠

⁠

Step 2: Individual effectiveness score for
Anonymous User
⁠
is
⁠
out of 5.

Before we look at our team-level results, everyone should look at their own scores. Here are a few interesting cuts.

Meeting time by effectiveness: You spend
0
⁠
hours in ❤️❤️❤️❤️❤️ meetings (
%
⁠
of your meeting time).

This chart shows the total amount of time spent in meetings with each level of effectiveness. Where are you spending most of your time?
⁠


Meeting count by effectiveness:
%
⁠
of your meetings are ❤️❤️❤️❤️❤️ meetings.

Here’s a grouped view of which are your meetings ranked from most to least effective. What patterns do you notice of your effective meetings?
0
0
0
0
0
0
⁠


Personal average effectiveness by weekday: Your most effective day is
[ ]
⁠
.

This is your average effectiveness score per day. Any patterns around which days are particularly effective vs not?
⁠

⁠

Step 3: Team effectiveness score is
3.8
⁠
out of 5.

Now let’s look across the team. How effective are everyone’s meetings?

Meeting effectiveness by person:
Alan Chowansky
⁠
has the highest % of effective meetings at
78%
⁠
.

⁠
Who
No. of meetings
Meeting time
Effective meeting time
Ineffective meeting time
Effective meeting %
1
Alan Chowansky
15
10 hrs 30 mins
8 hrs 8 mins
2 hrs 22 mins
78%
2
Joel Davis
13
8 hrs 45 mins
6 hrs 16 mins
2 hrs 29 mins
72%
3
Polly Rose
13
13 hrs
9 hrs 35 mins
3 hrs 25 mins
74%
4
Buck Dubois
13
9 hrs 15 mins
7 hrs 7 mins
2 hrs 8 mins
77%
There are no rows in this table
75%
Average
⁠

Meeting time by effectiveness: We spent
9 hrs
⁠
hours in ❤️❤️❤️❤️❤️ meetings (
21.7%
⁠
of our meeting time).

⁠
Event
Who
Effectiveness
Duration
1
Tag-up: GTM
Buck Dubois
1 hr
2
Daily standup
Buck Dubois
30 mins
3
Presentation prep
Joel Davis
1 hr
4
Product review
Joel Davis
1 hr 15 mins
5
Coffee chat with new hire
Polly Rose
1 hr
6
Retro prep
Polly Rose
30 mins
7
Daily standup
Polly Rose
30 mins
8
Weekly Kick Off
Alan Chowansky
1 hr
9
Alan / Joel
Alan Chowansky
30 mins
10
Alan <> Jess 1:1
Alan Chowansky
30 mins
11
Recruiting sync
Alan Chowansky
15 mins
12
Meeting with TJ
Alan Chowansky
1 hr
No results from filter
9 hrs
Sum
⁠

Ineffective joint meetings:
5.9%
⁠
of our joint meetings had low effectiveness scores.

⁠
Event
Who
Effectiveness
Duration
1
Daily standup
Joel Davis
30 mins
2
Daily standup
Polly Rose
30 mins
3
Daily standup
Alan Chowansky
30 mins
No results from filter
1 hr 30 mins
Sum
⁠


Disagreements:
0%
⁠
of our joint meetings had wide disagreement in effectiveness.

Event Title
Who
Effectiveness
⁠

⁠

Next up:
4. Audit summary
⁠
⁠


Using our meeting time wisely: How effective are our meetings?
Step 1: Everyone, score your own meetings.
Step 2: Individual effectiveness score for Anonymous User is out of 5.
Meeting time by effectiveness: You spend 0 hours in ❤️❤️❤️❤️❤️ meetings ( % of your meeting time).
Meeting count by effectiveness: % of your meetings are ❤️❤️❤️❤️❤️ meetings.
Personal average effectiveness by weekday: Your most effective day is .
Step 3: Team effectiveness score is 3.8 out of 5.
Meeting effectiveness by person: Alan Chowansky has the highest % of effective meetings at 78%.
Meeting time by effectiveness: We spent 9 hrs hours in ❤️❤️❤️❤️❤️ meetings (21.7% of our meeting time).
Ineffective joint meetings: 5.9% of our joint meetings had low effectiveness scores.
Disagreements: 0% of our joint meetings had wide disagreement in effectiveness.
Next up: 4. Audit summary
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