Team meeting audit: 3 tests for an effective Meeting OS (and 4 steps to fix it!)
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Part I: Audit

3. Effectiveness test3. Effectiveness test

How effective are our meetings?

Using our meeting time wisely: How effective are our meetings?

Spending time in meetings is not necessarily a bad thing... as long as they are effective! This page will walk our team through a process of scoring our own meetings, and then looking at results both at a team level and individually.

Step 1: Everyone, score your own meetings.

Add an effectiveness score for each of the meetings below.
Assign 1 heart (❤️) for meetings that are very ineffective and in need of change.
Assign 5 hearts (❤️❤️❤️❤️❤️) for meetings that are especially effective and should be used as models / benchmarks for other meetings.

Note that the meetings are grouped by recurring vs ad hoc (i.e. non-recurring) meetings.
For recurring meetings: score the effectiveness of the meeting series.
For ad hoc meetings: score the effectiveness of the individual meeting.
Recurrence
Start Date
Event
Effectiveness

Step 2: Individual effectiveness score for Anonymous User⁠ is ⁠ out of 5.

Before we look at our team-level results, everyone should look at their own scores. Here are a few interesting cuts.

Meeting time by effectiveness: You spend 0⁠ hours in ❤️❤️❤️❤️❤️ meetings ( %⁠ of your meeting time).

This chart shows the total amount of time spent in meetings with each level of effectiveness. Where are you spending most of your time?

Meeting count by effectiveness: %⁠ of your meetings are ❤️❤️❤️❤️❤️ meetings.

Here’s a grouped view of which are your meetings ranked from most to least effective. What patterns do you notice of your effective meetings?
0
0
0
0
0
0

Personal average effectiveness by weekday: Your most effective day is [ ]⁠.

This is your average effectiveness score per day. Any patterns around which days are particularly effective vs not?

Step 3: Team effectiveness score is 3.7⁠ out of 5.

Now let’s look across the team. How effective are everyone’s meetings?

Meeting effectiveness by person: Alan Chowansky⁠ has the highest % of effective meetings at 78%⁠.

Who
No. of meetings
Meeting time
Effective meeting time
Ineffective meeting time
Effective meeting %
1
Alan Chowansky
15
10 hrs 30 mins
8 hrs 8 mins
2 hrs 22 mins
78%
2
Joel Davis
13
8 hrs 45 mins
6 hrs 16 mins
2 hrs 29 mins
72%
3
Polly Rose
13
13 hrs
9 hrs 35 mins
3 hrs 25 mins
74%
4
Buck Dubois
13
9 hrs 15 mins
6 hrs 41 mins
2 hrs 34 mins
72%
There are no rows in this table
74%
Average

Meeting time by effectiveness: We spent 9 hrs⁠ hours in ❤️❤️❤️❤️❤️ meetings (21.7%⁠ of our meeting time).

Event
Who
Effectiveness
Duration
1
Tag-up: GTM
1 hr
2
Daily standup
30 mins
3
Presentation prep
1 hr
4
Product review
1 hr 15 mins
5
Coffee chat with new hire
1 hr
6
Retro prep
30 mins
7
Daily standup
30 mins
8
Weekly Kick Off
1 hr
9
Alan / Joel
30 mins
10
Alan <> Jess 1:1
30 mins
11
Recruiting sync
15 mins
12
Meeting with TJ
1 hr
9 hrs
Sum

Event
Who
Effectiveness
Duration
1
Weekly Kick Off
1 hr
2
Daily standup
30 mins
3
Daily standup
30 mins
4
Daily standup
30 mins
2 hrs 30 mins
Sum

Event Title
Who
Effectiveness
Weekly Kick Off

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