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If you’re joining us before October, this planning timeline is set up with lots of ample time for you to get a team together. Take and customize!
Event Date:
Mar 2, 2024
Tasks
Task Summary
Estimated Start
Duration
Due Date
Task Description
Owner
Dependency
Status
Notes
Recruit volunteers
9/1/2023
Open
Finalize team members
10/15/2023
30 days
Recruit volunteers
In Progress
Open
Determine PR or social media marketing plan
In Progress
Open
University and college outreach
In Progress
Open
Research venues
Open
Schedule a visit to the venue
Research venues
Open
Identify sponsors
12/31/2023
15 days
Started
Open
Draft or update sponsorship packages
Open
Video and page assets available
Started
Open
Finalize venue or event platform
12/31/2023
15 days
Schedule a visit to the venue
Done
Open
Brainstorm initial list of sponsors
1/1/2024
5 days
Started
Open
Set up event registration page
12/15/2023
Started
Open
Test event registration
12/15/2023
Set up event registration page
Open
Announce when registration is open
1/1/2024
Test event registration
Open
Announce speakers
1/10/2024
Open
Plan signage
Open
Design print signage
Open
Finalize day-of checklist
2/15/2024
Not Started
Open
Pre-event rehearsal
3/1/2024
Open
Event day
3/2/2024
1 day
Open
Follow up with speakers
Open
Follow up with sponsors
Open
Video production
Open
Share content with Global Team
Open
Complete global post-event survey
Open
Create and share post-event report with volunteers, speakers, and sponsors
Open
There are no rows in this table
Task Status
Status
Not Started
Started
In Progress
Done
Blocked
Won’t Do
There are no rows in this table
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