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If you’re joining us before October, this planning timeline is set up with lots of ample time for you to get a team together. Take and customize!
Mar 2, 2024
Tasks
Task Summary
Estimated Start
Duration
Due Date
Task Description
Owner
Dependency
Status
Notes
1
Recruit volunteers
9/1/2023
Open
2
Finalize team members
10/15/2023
30 days
Recruit volunteers
In Progress
Open
3
Determine PR or social media marketing plan
In Progress
Open
4
University and college outreach
In Progress
Open
5
Research venues
Open
6
Schedule a visit to the venue
Research venues
Open
7
Identify sponsors
12/31/2023
15 days
Started
Open
8
Draft or update sponsorship packages
Open
9
Video and page assets available
Started
Open
10
Finalize venue or event platform
12/31/2023
15 days
Schedule a visit to the venue
Done
Open
11
Brainstorm initial list of sponsors
1/1/2024
5 days
Started
Open
12
Set up event registration page
12/15/2023
Started
Open
13
Test event registration
12/15/2023
Set up event registration page
Open
14
Announce when registration is open
1/1/2024
Test event registration
Open
15
Announce speakers
1/10/2024
Open
16
Plan signage
Open
17
Design print signage
Open
18
Finalize day-of checklist
2/15/2024
Not Started
Open
19
Pre-event rehearsal
3/1/2024
Open
20
Event day
3/2/2024
1 day
Open
21
Follow up with speakers
Open
22
Follow up with sponsors
Open
23
Video production
Open
24
Share content with Global Team
Open
25
Complete global post-event survey
Open
26
Create and share post-event report with volunteers, speakers, and sponsors
Open
There are no rows in this table
Task Status
Status
1
Not Started
2
Started
3
In Progress
4
Done
5
Blocked
6
Won’t Do
There are no rows in this table
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