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Tasks
Gantt Timeline
Timeline of Tasks
Recruit volunteers
Finalize team members
Determine PR or social media marketing plan
University and college outreach
Research venues
Schedule a visit to the venue
Identify sponsors
Draft or update sponsorship packages
Video and page assets available
Finalize venue or event platform
Brainstorm initial list of sponsors
Set up event registration page
Test event registration
Announce when registration is open
Announce speakers
Plan signage
Design print signage
Finalize day-of checklist
Pre-event rehearsal
Event day
Follow up with speakers
Follow up with sponsors
Video production
Share content with Global Team
Complete global post-event survey
Create and share post-event report with volunteers, speakers, and sponsors
Apr 2024
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May 2024
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Jun 2024
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Jul 2024
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Aug 2024
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Sep 2024
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Oct 2024
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Nov 2024
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Dec 2024
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Month
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