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Gantt Timeline
Timeline of Tasks
Recruit volunteers
Finalize team members
Determine PR or social media marketing plan
University and college outreach
Research venues
Schedule a visit to the venue
Identify sponsors
Draft or update sponsorship packages
Video and page assets available
Finalize venue or event platform
Brainstorm initial list of sponsors
Set up event registration page
Test event registration
Announce when registration is open
Announce speakers
Plan signage
Design print signage
Finalize day-of checklist
Pre-event rehearsal
Event day
Follow up with speakers
Follow up with sponsors
Video production
Share content with Global Team
Complete global post-event survey
Create and share post-event report with volunteers, speakers, and sponsors
Sep 2025
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Oct 2025
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Nov 2025
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Dec 2025
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Jan 2026
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Feb 2026
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Mar 2026
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Apr 2026
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May 2026
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Month
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