After the application is submitted, someone from the Splunk Community team will reach out to the leader candidate within one week to discuss their application and goals. If it is then clear that they are ready and have all of the support needed, a quick Bevy training for will be set up for the new leader. Then, they will be enabled to lead a Splunk User Group!

Splunk User Group Leader Benefits

Leader-only event at the Community Zone at .conf

Leader Letter: quarterly newsletter with Leader-exclusive content from Splunk

Online forum for User Group leaders only, including a playbook, speaker and topic ideas, knowledge base, and more

Quarterly online events to connect with other User Group leaders globally

Ongoing support from the Splunk Community Team - You are not alone!

In order for a Splunk User Group Leader to receive these benefits, they must show they are committed to the responsibility of the role, and the Splunk User Group program:

Hosting at least two successful events within their first four months

Using the Bevy Dashboard properly to create the events, sending emails through the dashboard to attendees, checking people in to in person events, getting responses in your post-event survey, etc.

Evidence of chapter growth (growing number of attendees at each event, future events published ahead of time, consistent event schedule)

Showing commitment to the program:

Showing commitment includes, but is not limited to utilizing this playbook, showing initiative to grow the chapter, attending Leader meetings, and more.

*Splunk reserves the right to revoke or not provide these incentives.

Responsibilities

Splunk User Group Leaders volunteer their time to host bimonthly events (at least 6 events a year) and build a local Splunk Community. As the Leader, you are the main point of contact for the community members in your chapter and responsible for the chapter’s growth and engagement.

1. Hosting events: Virtual or In-Person

We take into consideration how eager your community is, as well as natural slow periods in the year and personal limitations. We ask that leaders host events every other month on average.

Typically, this requires about 5 hours of dedicated time per month.

2. Using Bevy, the Splunk User Groups Dashboard

Leaders must use the Bevy Dashboard (usergroups.splunk.com) to manage all event-related communication and planning. This includes collecting RSVPs, sending emails, distributing surveys, etc.

When hosting an in-person event, Leaders must check attendees in using the dashboard.

When hosting a virtual event, Leaders must always share the event permalink (even if an external link is shared) so that all attendees are automatically checked-in and counted when they join.

3. Deciding the topic, speaker, and venue (if in-person)

It is the responsibility of the Leader to select and secure relevant speakers/panelists or to facilitate a roundtable discussion. For in-person events, it is also the Leader’s responsibility to secure a venue.

We want to encourage Leaders to empower local industry leaders in their own communities to speak and educate.

4. Frequent Communication with the Splunk Community Team

We expect Leaders to use the email

usergroups@splunk.com⁠

and the Splunk Slack Workspace (splk.it/slack) for all communication with the Splunk Community HQ team. Please make sure you have access to the private User Groups Leader channel: #ug_leaders

We also hold quarterly calls for Leaders.

An important part of your responsibilities: Splunk User Group Leaders provides a space for everyone to come together, connect, learn, and grow with each other. We strive to create safe spaces for people regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, age, race, or religion (or lack thereof).

Self Care

Being a Splunk User Group Leader is meant to be fun and rewarding!

If at any time, you feel like this program is no longer suiting you, or the proposed responsibilities are no longer fun, let us know.

Please, don’t ghost us! 👻

Leader Resources

This playbook is your number one resource.

Every question you have about the program, the dashboard, and tips about running events, the answers are in here! To find things easily, check out the Search in the top right corner.

Private Chat

You will be added to the Splunk User Group Leader channel in the Splunk Slack Community. This is where you can chat with your fellow leaders as well as the Splunk Community Team.

Quarterly Syncs

We hold quarterly group calls open to all of our Splunk User Group Leaders to check in, celebrate successes, and help with any challenges.

⁠
`Community Guidelines`⁠
⁠

Splunk User Group events are an amazing opportunity for community professionals of all stripes, as well as those interested in community, to come together, learn, network, and share. Our events have the goal of expanding professional growth opportunities of all kinds for attendees.

The

Community Guidelines⁠

may be revised at any time by Splunk. Your involvement in the Splunk User Group program, registration for, or attendance at, any Splunk event, or involvement in any of our community spaces online or off, indicates your agreement to abide by this policy and its terms.

Leaving the Program

We understand that things can change. New tasks take precedent, and priorities shift.

If you feel like you are no longer able to dedicate time to the Splunk User Group program, here are the steps for you to leave the program:

Send an email to

usergroups@splunk.com⁠

to put in your notice and to provide feedback on your experience.

Leave the Splunk User Group Leader Slack channel. We do encourage you to say goodbye to your fellow Leaders to let them know that you’re leaving, although this is not necessary.

Once you’re said your goodbyes, you will be removed from all Splunk User Group Leader spaces, and your admin access on

usergroups.splunk.com⁠

will be removed.

You will be very missed! If you are no longer a leader but still a Splunk user, we hope you will stick around in the Splunk User Groups (non-leader) and Community spaces. We hope to see you again!

Want to print your doc?
This is not the way.

Try clicking the ⋯ next to your doc name or using a keyboard shortcut (

CtrlP

) instead.

Application, Benefits, and Responsibilities