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The Shared Ministry Covenanting Process
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What is a Shared Ministry Covenant?

The Shared Ministry Covenant (SMC) articulates the scope, resourcing, and authorization for ministries enacted by groups within the congregation.
Its purpose is to align all our ministries towards the congregation's articulated bold vision and allow for coordination of resourcing and support from Foothills staff and volunteer leadership.

What is a covenant?

A covenant is a promise for how we are to work together to fulfill a purpose larger than ourselves.
While the process for Shared Ministry Covenant may seem simple or clinical — articulating answers to questions on a document— what it represents is a process of discernment, collaboration, and mutual support.

How does the process work?

Every new and existing group or ministry at Foothills must complete a Shared Ministry Covenant (SMC) at least annually
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If your group or ministry is comprised of a Core Team and multiple small sub-groups, the Core Team is responsible for filling out the Shared Ministry Covenant & coordinating with their staff lead for a shorter version to shared with each sub-group as appropriate.
Find the sub-group worksheets and process information:
SubGroup SMC Process
⁠
⁠

How long do Shared Ministry Covenants last?

Every SMC lasts from one year 1 year, after which it can be renewed after a period of reflection from participants, leaders and staff.

When are Shared Ministry Covenants reviewed?

The Staff & Ministry Team reviews (new & renewing) Shared Ministry Covenant three times a year.
In May
For all ongoing groups
new groups beginning ministry in the proceeding September
groups whose SMC term has expired
In November
new groups beginning ministry in the proceeding January
groups whose SMC term has expired
In January
new groups beginning ministry in proceeding March
groups whose SMC term has expired

How are Shared Ministry Covenants reviewed?

Shared Ministry Covenants are reviewed first by the designated staff lead based on their portfolio, if they are approved they are submitted for the Staff Executive Team for final approval.

What is in a Shared Ministry Covenant?

The Shared Ministry Covenant has 6 main parts
Basic Overview of the Group/Ministry/Team
Purpose and Mission
Plans/Goals for the Coming Year
Resources Needed
Covenantal Practice
Group Logistics and Mechanics
While this may seem like many of parts, by using this system we will be giving you the authority to do your ministry without needing permission on an event by event basis, it will also help us communicate effectively about your group and make sure you are supported in your ministry.
The Shared Ministry Covenant can be downloaded on the
SMC Worksheet
⁠
page and submitted

Are there requirements for leaders?

Yes, to be a leader of a group, all leaders must complete submit an annual Group Leader Checklist and at least one leader of the group must be an active member of Foothills.

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Ready to get started? Head over to the
SMC Worksheet
⁠
and download a copy of the form.

What is a Shared Ministry Covenant?
What is a covenant?
How does the process work?
How long do Shared Ministry Covenants last?
When are Shared Ministry Covenants reviewed?
How are Shared Ministry Covenants reviewed?
What is in a Shared Ministry Covenant?
Are there requirements for leaders?
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