Database
DB Templates
DB Templates
Group
Selection
Template or prompt
Format clues
1
Other templates
Mail subject
Re your application to {1} for the role of {2}
2
Other templates
Or
- or -
3
Other templates
Button Card Footer
{1}
4
Other templates
Received
Received: {1}
5
Other templates
Rich Email Wrapper
{1}
6
Generic prompt parts
Compliment template
Compliment the person on {1}.
7
Rejection reason
No particular reason
— there is no particular reason so don’t justify why the candidate was selected or make up something vague yet respectful.
8
Rejection reason
Already found a better candidate
because the company already found a more suitable candidate (although let’s not make them feel bad about it)
9
Rejection reason
Skills don’t suffice
because they didn’t show sufficient skills for the position (although let’s not make them feel bad about it)
10
Rejection reason
Education doesn’t suffice
because their education raised questions
11
Rejection reason
Poorly presented themselves in an interview
because the person presented themselves poorly during interviews (although let’s not make them feel bad about it)
12
Rejection reason
Application doesn’t match position (copy-paste?)
because the application they submitted clearly didn’t match the position
13
Rejection reason
Low-effort/AI generated application
because the person clearly submitted a low-effort or an AI-generated application (call this out but don’t be too harsh about it)
14
Rejection reason
General stupidity
because the person turned out to be completely inadequate (put it as mildly as possible to not offend the person)
15
Rejection reason
Opening not relevant anymore
because the opening had already been closed (apologize for the fact that the submission form wasn’t properly closed and the applicant spent their time, and encourage them to check out other positions)
16
Rejection moment
Before any interviews
after examining the application
17
Rejection moment
After an interview
after an interview
18
Rejection moment
After an on-site
after an on-site interview
19
Rejection moment
Last minute
as the last minute decision (apologize for doing it after we’ve basically had a deal already)
20
Compliment
Outstanding professional skills
outstanding professional skills
21
Compliment
Great presentation
great presentation
22
Compliment
Great communication skills
great communication skills
23
Further communication
✍ Can appeal
Tell the candidate that if they believe the decision was unfair and the recruiter missed some info, they can appeal and send more details for a new review.
24
Further communication
🤝 Can’t appeal but let’s stay in touch
Tell the candidate that while this decision is final, your company liked them and would like to stay in touch.
25
Further communication
✖️ Do not appeal
Tell the candidate the decision is final and they cannot appeal it.
26
Further communication
❌ Do not contact anymore
Tell the candidate to not contact this company anymore, either for this position or any other.
27
Letter length
Short
Keep the letter short, about one paragraph long.
28
Letter length
Three paragraphs (recommended)
Make the letter about three paragraphs long.
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