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D2/T2 Process Doc

Objective:

This process document aims to provide a comprehensive guide on the procedures and steps involved in conducting the D2 and T2 tests at all centers of PW. The document outlines the key stages of the testing process, from planning to execution, ensuring consistency, accuracy, and adherence to standardized testing protocols.

Note: This process document is intended to serve as a guideline for the test conduction of D2 and T2 at all centers of PW. It provides a structured framework for ensuring consistency, accuracy, and reliability in the testing process. Any updates or modifications to this document should be made with careful consideration and proper documentation.

Introduction:

The D2 program, where 'D2' stands for Doubt, is designed to create an immersive learning experience for our students. We understand that doubts can sometimes be stumbling blocks on your path to mastering concepts. With D2, you hold the advantage of personalized doubt resolution and interaction. When you enrol in the D2 program, you gain the privilege of visiting our PW centers and engaging with our dedicated mentors. Whether it's a tricky equation, a complex theory, or a puzzling concept, our mentors are here to guide you through. You can ask questions, seek clarifications, and receive tailored explanations to ensure your doubts are addressed comprehensively. But that's not all! Alongside doubt resolution, D2 students are also invited to participate in a variety of tests to gauge their understanding and progress.

The T2 program, where 'T2' represents Test Series, is designed for those who wish to put their knowledge to the test and measure their progress. As a T2 student, you gain access to a series of carefully crafted tests that assess your comprehension and mastery of various subjects. These tests provide a comprehensive evaluation of your knowledge and help you identify your strengths and areas for improvement. While T2 students do not have the option to visit PW centers for doubt resolution, they still benefit from an array of testing opportunities that refine their skills and enhance their learning journey.

Test Planning

The test will take place at the designated centre according to the predetermined schedule. The timings for the test are fixed and will not be subject to change. This ensures that all participants are aware of the specific time they need to be present for the test.

Test Syllabus Announcement: Six days before the scheduled test date, the organization responsible for conducting the test will initiate the process of announcing the test syllabus. This step is crucial as it provides participants with the necessary information about what topics and subjects will be covered in the upcoming test. The test syllabus serves as a guideline for participants to focus their preparation efforts effectively.

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Test Timings:

Test Timings are shared on the app announcement section the timings are provided by offline_test_series team based on the capacity and number of test we provied test timings to the centre. Below is the representation of it.

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Test Capacity Pathshala (new) - test schedule (4).pdf

72.5 kB

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Test Preparations

Preparing for tests is an integral part of your learning journey at Placeholder Widgets (PW) centers. Our meticulous test preparation process ensures that you have a conducive environment for testing and that your experience is consistent and fair across all centers. This process involves various steps, including OMR printing, question paper preparation, and timely coordination.

1. Question Paper Preparation: One Day Prior

A key element of our test preparation process is the careful crafting of question papers. These papers are designed to evaluate your understanding and knowledge across different subject areas. Question paper creation is undertaken one day prior to the scheduled test date to allow for a comprehensive review and verification process. Our dedicated content team ensures that the questions are well-structured, relevant to the curriculum, and appropriately challenging.

2. OMR Printing and Assembly

OMR (Optical Mark Recognition) sheets are used for answer sheet submissions during tests. The responsibility of OMR printing and assembly lies with the test coordinator of each respective center. They ensure that the OMR sheets are accurately printed, organized, and readily available for distribution to students on the test day.

Test Execution

OMR Processing and Upload:

Following the completion of the test, the test coordinator will be responsible for processing the Optical Mark Recognition (OMR) sheets. Once processed, the OMR data will be uploaded to a designated Drive or storage location. This step is crucial to ensure the accurate capture of participants' answers for further processing.

The OMR is processed using the Scanner which is available at the centre below is the image of how it looks like. This is the responsibility of individual centres to scan the OMR and upload it in Respective Drives Provided.

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Results Processing:

A designated person will be assigned the responsibility of collecting the OMR data from the Drive. This individual will then process the collected data to generate the test results. It's important to note that this process needs to be completed by the end of the T+1 day, which refers to the day after the test.

EVAL Result Processing

EVAL OMR software is a sophisticated Optical Mark Recognition tool designed to streamline the data capture and analysis process. OMR technology involves the detection of marked areas, such as checkboxes or bubbles, on printed forms, and translating them into digital data for analysis. This software is particularly valuable in scenarios where large volumes of data need to be processed accurately and efficiently, such as assessments, surveys, and tests.

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Below is how the eval software looks on Home Screen

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Steps of EVAL software for result Processing

Creating New Template:

Step 1 is to create a new template by clicking on NEW Button for the test which was conducted. This has to be done by the test coordinator after every test just to make sure the Answer key and deatils of subject wise results are obtain in proper format.

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In above Image Test Name has to be defined by the test cordinator and the test date.

Answer sheet template are already provided by the Santosh sir on Drive link attached

EVAL OMR Teamplates⁠

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Answer key is already provided to us in drive where question paper are attached for respective question the answer key has to be typed manually

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After filling the respective details your template will look like below

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The full marks and Negative marks are given accordingly which is mention in the question paper General instructions.

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Evaluate:

Next step is to Evaluate this is to be done by clicking on the Evaluate button. As soon as you click on this button below shown window will pop up.

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In the Answer sheet Folder attached the folder in which OMR files are present in the JPG format.

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After attaching the folder below window will appeared in which you will be able to see the OMR present in the folder.

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Click on the Evaluate button which will immediately start the Evaluation in the Error tab if any error is present in the field it will show the error.

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After opening the file the you can view the question wise responses which are read by the software

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To Export the result please Click on the Export as Excel

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Patna_18-June-2023_Evaluation.xlsx

5.8 kB

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Above file will be then be exported which will be Further use for result Processing.

Data Collection

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Below is how the eval software looks on Home Screen

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Steps of EVAL software for result Processing

Creating New Template:

⁠

In above Image Test Name has to be defined by the test cordinator and the test date.

Answer sheet template are already provided by the Santosh sir on Drive link attached

EVAL OMR Teamplates⁠

⁠

Answer key is already provided to us in drive where question paper are attached for respective question the answer key has to be typed manually

⁠

After filling the respective details your template will look like below

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The full marks and Negative marks are given accordingly which is mention in the question paper General instructions.

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Evaluate:

Next step is to Evaluate this is to be done by clicking on the Evaluate button. As soon as you click on this button below shown window will pop up.

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In the Answer sheet Folder attached the folder in which OMR files are present in the JPG format.

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After attaching the folder below window will appeared in which you will be able to see the OMR present in the folder.

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Click on the Evaluate button which will immediately start the Evaluation in the Error tab if any error is present in the field it will show the error.

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After opening the file the you can view the question wise responses which are read by the software

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To Export the result please Click on the Export as Excel

⁠

Patna_18-June-2023_Evaluation.xlsx

5.8 kB

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Above file will be then be exported which will be Further use for result Processing.

Result Upload

After each test concludes, the test coordinators play a pivotal role by uploading CSV files containing student responses onto the designated Drive. These files encompass the comprehensive collection of results and answers from the students. Subsequently, this data undergoes a consolidation process to create a unified dataset. The responses are then systematically categorised by their respective courses, facilitating focused analysis.

Results Consolidation and Summary:

Once the result processing phase is completed, the analyst receives a consolidated file encompassing results from all courses. This consolidated file serves as the basis for uploading results onto the admin portal. The following steps outline the necessary preparations before the upload:

Obtaining Phone Numbers Using Registration Numbers:

Utilizing registration numbers, the analyst acquires corresponding phone numbers.

A prepared sheet provides the necessary mapping between registration numbers and associated phone numbers.

Accessing Phone Numbers via Prepared Sheet:

A pre-existing sheet contains the vital link between registration numbers and respective phone numbers.

This sheet facilitates the retrieval of accurate phone numbers to streamline the upload process.

Compilation of Question-Wise Responses:

Student question-wise responses are copied into a separate file.

Integration with Phone Numbers:

The compiled CSV file containing question-wise responses is matched with the corresponding phone numbers obtained earlier.

This integrated file merges question responses with student identification.

Upload to Pen Pencil Portal:

The final integrated file, featuring both question-wise responses and associated phone numbers, is ready for upload.

This consolidated file is uploaded onto the Pen Pencil portal, thereby populating the admin portal with accurate and comprehensive results.

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Results Display:

Participants will be able to access their individual test results through the designated app. These results will be made available by Wednesday, giving participants timely access to their performance feedback. This prompt dissemination of results helps maintain transparency and allows participants to track their progress.

The results will be displayed on the app of student below is the image how it will look in app.

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After clicking on View Solution student can basically view his/her detail analysis subject wise.

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Student can also view there video solution using below Button present near the solution,

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Conclusion

In conclusion, this process document serves as a comprehensive guide to ensure the smooth and accurate conduction of the D2 and T2 tests at all centers of PW. The document outlines a meticulously planned and executed testing process, from initial planning to the final display of results. By adhering to standardized testing protocols, this process ensures consistency, accuracy, and reliability in assessing student performance.

The significance of consistent test conduction is highlighted, underscoring its role in providing students with a fair and effective evaluation of their knowledge. The structured approach covered in this document addresses all aspects of the testing process, from syllabus finalization and test paper preparation to data collection, processing, and result dissemination.

The role of the test coordinators in managing the OMR processing and result uploading phases is acknowledged as pivotal. Their diligence in uploading CSV files containing student responses and consolidating them according to courses is a critical step in producing accurate and valuable insights.

Furthermore, the document's step-by-step breakdown of the EVAL OMR software's usage elucidates the process of data processing, ensuring accurate and efficient handling of large volumes of data. The creation of personalized feedback reports serves as a testament to our commitment to providing meaningful insights to each student, fostering continuous improvement and growth.

As Placeholder Widgets remains dedicated to quality education and improvement, this process document solidifies our commitment to upholding the highest standards in the educational journey. The successful completion of the D2 and T2 tests, with their accurate results and personalized feedback, marks yet another milestone in our pursuit of academic excellence.

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D2/T2 Process Doc

Table of Contents:

Introduction:

Test Planning

Test Preparations

Test Execution

OMR Processing and Upload:

Results Processing:

EVAL Result Processing

Creating New Template:

Evaluate:

Data Collection

Creating New Template:

Evaluate:

Result Upload

Results Consolidation and Summary:

Results Display: