Recruiting Capacity Planning Calculator
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Detailed Capacity Plan Calculator

This model helps you work backwards from your pass-through rates across various stages to understand what inputs are needed at the top of the funnel.
You’ll typically want to create a detailed plan for each department, as the passthrough rates are often different. To make that easy, just press the button below to duplicate this page for a new department. You can then rename the page and update the rates for that role. Check out these examples and .
Duplicate Page

1

Update Passthrough Rates

Passthrough Rates

Stage
Definition
Passthrough Rate
1
Application Review
What percent of resumes do you agree to interview?
20%
2
Recruiter Screen
What percent of calls do recruiters pass on to hiring teams?
50%
3
Business Screen
What percent of candidates pass the hiring manager screen?
45%
4
Interview Loop
What percent of candidates pass the on-site loop?
50%
5
Offer
What percent of offers does your company close?
75%
There are no rows in this table
2

Update Headcount target

000
6
hires this quarter

Total Volume

App Review
Recruiter Screen
Business Screen
Interview Loop
Offer Extends
Offer Accepts
1
356
71
36
16
8
6
There are no rows in this table

Update Recruiting Team Size

00
2
recruiters
on the team.
Based on
2
recruiters
, each recruiter will have to handle:
36
calls per quarter.
3
calls per week.
1
calls per day.
Based on your application review, you’ll need
1778
applications at the top of your funnel.

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