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Priority for the day - TodayMust dos for today, have to stay late if needed beNeed to be well definedhow much time it takesis it well definedBacklog - @backlogList of tasks that are important to do but not urgent, not in today todo list but should be the onesNeed to be prioritizedif has specific deadline put there with 1 week before / add bufferAdd a deadline if I want to make sure I review by certain dateIdeas for projectsBig ideas that should become projectsreviewed every week and moved to proper projects when prioritized
🧠 Make the task SMART Specific: need to know what the outcome is exactlyMeasurable: outcome is obvious, quantifiable and verifiableAchievable: make sure the goal is realistic in the timeframeRealistic: even if you can achieve it, should you?Time-bound: when are you completing it 🎁 Rewarding Make sure you know what is the reward in the endBreak it into small rewards in the middle if task is longMake the task creative - one option is to put colores🏃 Easy to start - Chunking into different tasks Start is the hardest partBreak it into small sub-tasks, and create a subtask that is very easy to start to get going (SPS: smallest possible step)💯 Aim for 80% completion, not 100% perfetionwhat 80% would look like? 👬 👭 AccountabilityMake it visible to others so it increase your motivationFind a work partner for the parts of work that are less motivating to keep you on track
Cognitive load - if a recipe is smth you know well you might be able to listen to podcast, if is complicated you might need full attention
Require breaking tasks into smaller steps and planning how much time something will takeExamples: preparing a meeting; planning a project, planning the day
Methodical (finite steps)No need to think just keep pushing throughExamples: Paying a bill, clean dishes, buying something online
Require high level of focus and concentration in that task. Goal is clear but requires deep thinking, getting into a flow stateTrial and error (simulations) Eg. Interview case study; Coding
get inspiration by reading somethings, or listening to something. no concrete goalInsightful (creativity; out-of-the-box thinking; innovation)eg. listening to some classes as inspiration, listening to a podcast or reading an article
require focus on what I want to take out of thatShifting the way your mind is set up to think (mindset)eg. React course, flask course
require energy of being present of listenrequire energy to lead the session
prepare coding eg. break down elevator simulator architecture - is this deep work or
Home - at deskHome - at standing deskHome - balconyAt CaféOfficeNo sound (noise cancelling)Ambient soundPodcastMusicFirst thing of morningMorningAfter lunchAfternoonEvening / after dinner
how to notice a rabbit hole
Task management
Day do day management of tasks
Here I explain how do I manage my day to day flow of tasks. I use todoist app which is great to put dates into tasks. Here I get into detail on:
1) Task management processs - definition of tasks and prioritization
2) Matrix of types of tasks - how to identify different types of tasks and how to group them together
Task management proces
3-tier task
I have 3 different tiers of tasks which have their own tags in todoist.
ADHD principles of a task - how to define well a task
Matrix of type of tasks groups
When to group tasks
Task Types
Planning tasks
Pure execution tasks
Deep thinking / “flow” tasks
Mind wandering / Research tasks
Learning tasks
Meetings - attending
Meetings - leading / 1:1
Other type of tasks
Ways to execute tasks
Where?
Sound
Time of day
Rabbit hole tasks 🐰 🕳️
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