Event lead

Speaker liaison

Tech host

Moderator

Content creator (visuals, posts, slides)

Publisher/poster of marketing content

Feedback launcher & collector

Photo / video capture

Lead follow-up

Confirm topic, speaker, date & time

Send EP Guest Speaker Briefing Kit to the speaker

Create Zoom link (enable waiting room)

Draft & approve promotional content (visuals and copy)

Set up event page on Disco (including preparing reminder emails and other settings)

Schedule/publish promotional content (LinkedIn, TCV, Mailchimp, WhatsApp)

Conduct speaker briefing & dry run

Finalize session flow & slides

Set up feedback form

Upload materials to shared folder

Prepare registration/lead tracker

Download event registration list from Disco and upload to Mailchimp

Send post-event email (slides + replay + CTA)

Collect and summarize feedback

Update lead tracker with notes

Follow-up with leads (email / LinkedIn)

Publish recap post on LinkedIn

Clip & share highlight video (if applicable)

Archive all materials in shared folder