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EP Guest Speaker Briefing Guide

For sharing:

When planning an event with a new guest speaker, please send them this guide (either as a PDF or using the public view link below):

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Speaker Guide - Canva working file⁠

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Speaker Guide - Canva public view link⁠

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The following is the draft copy for this guide.

Page 1: Intro & Thank You

Welcome! Thank you for contributing to The Coaching Village by sharing your expertise with our community of coaches, leaders, and learning & development professionals. This guide is designed to help you deliver an engaging, high-impact session aligned with our learning philosophy and community values.

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Goals of a TCV Event

Offer practical value and insight to our audience

Encourage interaction, reflection, and discussion

Support the growth and connection of our coaching community

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Thank You

We're thrilled to have you as part of The Coaching Village. Your voice adds depth, energy, and a unique perspective to the learning community we’re building together.

If you have any questions at any time, please reach out to the EP team. We're here to support you!

Phone +65 9633 2685

info@emergeperformance.net⁠

Emerge Performance on LinkedIn⁠

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Explore

The Coaching Village⁠

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Page 2: Expectations & Best Practices

Best Practices for a Successful Session

Keep it practical & focused

Keep your session to 60–90 minutes

Limit the intro and jump into your main content early

Share a clear agenda or session flow at the start to help participants orient themselves

Make it interactive In our experience, the most memorable sessions are the ones that get people involved. We encourage you to incorporate at least one or more of the following:

Q&A breaks or live discussion

Breakout room activities

Role-play or live demonstration

Polls, reflection prompts, or Mentimeter

Shared practice or case-based problem solving

Engage your network We’ll provide visual and copy assets for you to share the event with your network (LinkedIn, WeChat, email, etc.). A personal invitation from you goes a long way to boost reach and interest.

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🔧 What We’ll Need From You

To support planning and promotion, please share the following at least 4 weeks in advance:

Event Title – short and engaging; we can help with this if needed

Blurb (100–150 words) – overview of the session

3–4 Bullet Takeaways – what participants will learn/do

Outline of Session Flow – brief agenda (not too detailed)

Any tools or platforms you plan to use (e.g. Mentimeter, Miro)

A headshot photo for the event listing

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Page 3: Our Event Process

TCV Event Process

1. Planning (3–4 weeks before event)

Confirm topic, date & time

Receive session details from you (see list on previous page)

Schedule a dry run / tech check for 2–5 days before the event

2. Promotion (2–3 weeks before event)

EP team creates marketing assets

Event is published on TCV and LinkedIn

Speaker receives marketing materials to share

3. Dry Run / Tech Check (3–5 days before event)

Short prep call (15–30 minutes) to test tools and walk through session flow

Discuss key transitions, co-hosting logistics, and back-end support

4. Live Event (Day of event)

EP team will open the Zoom room 30 minutes before the event start time

EP team will introduce the speaker and moderate as needed

EP team will monitor chat, launch polls, and manage tech support

EP team will lead a brief wrap-up with an event feedback form and CTAs

5. Post-Event (1–3 days after event)

Event recording and slides shared on the TCV platform

Speaker is welcome to join post-event conversation in TCV

Speaker is welcome to provide a short follow-up quote or reflection to include in the recap

Event recap email will be sent to everyone who registered for the event

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