Explore

Weekly Workflow Checklist

This streamlined workflow breaks down your content batching process into manageable daily tasks. Follow this checklist to create a full week's worth of social media content in just 2 hours.

Workflow Checklist

Workflow Checklist

1. Monday: Content Planning (25 min)

Review client's business goals and upcoming promotions Check analytics from previous posts to identify top performers Generate 5-7 post ideas using ChatGPT prompt: Generate 5 engaging social media post ideas for a [client industry] focusing on [current goal]. Include a mix of educational, promotional, and engagement content. Select final ideas and add to content calendar Determine which platforms each post will appear on

2. Tuesday: Caption Development (30 min)

Write first draft of all captions using AI prompt: Write a caption for [platform] about [topic] that includes a strong hook, valuable information, and ends with a clear call-to-action. Edit AI-generated captions to match client's brand voice Research and add relevant hashtags (use saved hashtag sets) Organize captions in content calendar with appropriate status

3. Wednesday: Visual Creation (40 min)

Select Canva templates for each post (use client's brand templates) Customize designs with: On-brand colors and fonts Appropriate images or graphics Text overlay (if needed) Client logo and branding elements Resize designs for different platforms if needed Save all designs and add links to content calendar

4. Thursday: Review & Approval (15 min)

Conduct final quality check of all content: Spelling and grammar in captions Visual quality of designs Brand consistency across all elements Call-to-action clarity Compile content for client review (if required) Make any requested revisions Mark approved content as ready for scheduling

5. Friday: Scheduling & Engagement Planning (10 min)

Schedule all approved content for optimal posting times Set calendar reminders to engage with comments Prepare quick response templates for common questions Document completed workflow in client report Update content calendar with all scheduled posts

6. Weekly Success Metrics:

All content created and scheduled by Friday Content aligned with client's monthly goals Consistent brand voice across all platforms Mix of content types (educational, promotional, engagement) Time spent under 2 hours total

1. Monday: Content Planning (25 min)

Todo

Review client's business goals and upcoming promotions

Check analytics from previous posts to identify top performers

Generate 5-7 post ideas using ChatGPT prompt:

Generate 5 engaging social media post ideas for a [client industry] focusing on [current goal].

Include a mix of educational, promotional, and engagement content.

Select final ideas and add to content calendar

Determine which platforms each post will appear on

⁠

Quick Reference: Optimal Posting Times

Quick Reference: Optimal Posting Times

Platform

Best Days

Best Times

Instagram

Wed, Thurs

11am-1pm, 7pm-9pm

Facebook

Wed, Fri

9am-1pm, 3pm-4pm

Tues, Wed, Thurs

8am-10am, 1pm-2pm

Twitter

Wed, Fri

8am, 12pm, 6pm

TikTok

Tues, Thurs, Sat

7pm-9pm

There are no rows in this table

⁠

Note: Adjust posting times based on your specific audience's activity patterns and time zone.

Want to print your doc?
This is not the way.

Try clicking the ⋯ next to your doc name or using a keyboard shortcut (

CtrlP

) instead.