Security & Access

At Boundless, managing access levels in HubSpot is crucial for maintaining the integrity and security of our operations. Ensuring that sensitive company data is accessible only to authorised personnel is key to reducing the risk of data breaches and maintaining compliance with data protection regulations. By implementing a system that grants permissions based on the principle of least privilege, we aim to ensure that each team member can access only the resources necessary for their specific roles. This approach not only secures our data but also streamlines the user experience by avoiding unnecessary complexity in our system's navigation.

It’s critical to manage super admin access carefully. Super admin accounts have the highest level of access within HubSpot, allowing users to make system-wide changes that can affect the core functionalities of our operations. Distributing this level of access liberally can lead to significant risks, including unintentional data exposure or malicious activities if the accounts are compromised. To mitigate these risks, super admin access will be restricted to members of the Business Leadership Team (BLT) at Boundless. This ensures that only those with the highest accountability and necessity for this access can make critical changes, safeguarding our operational workflows against unauthorised modifications.

Additionally, the importance of deactivating users who are no longer active cannot be overstated. Inactive accounts pose a security risk as they can be exploited by malicious actors if left unmonitored. Recognising this, we will deactivate user accounts that are no longer active. This action reduces our attack surface and protects our systems from potential unauthorised access attempts, ensuring that only current team members can access our HubSpot environment.

Moreover, we will implement more granular permission levels based on job roles. This strategy allows us to customise access permissions according to the specific needs and responsibilities of different roles within the company. By doing so, we enhance both operational efficiency and data security, as team members have access to the tools and information necessary for their job functions without the risk of accessing or altering information that falls outside their purview.

In summary, the tasks ahead include restricting super admin access, deactivating inactive accounts, and implementing role-based access controls. These measures form the cornerstone of our strategy to effectively secure our HubSpot environment. Moving forward, our ongoing task will be to continuously monitor these access levels and adjust as necessary to accommodate changes in our team structure and operational needs. This proactive approach will ensure that our data remains protected and that our systems continue to operate efficiently and securely.

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