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Past Weekly Meetings

Weekly 6/15/2023

Whether you're checking on a project status or making decisions about an upcoming launch, the Timothy Collective weekly Leadership Meeting doc serves as both a collaborative space and a point of reference for anyone not in the meeting.

Duplicate this section for each meeting, then rename it and change the date below.

Week of →
Jun 12, 2023
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Back to Team Hub⁠

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✉️ Send pre-meeting reminder

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Topic Voting

Topics with filled in decisions show up in

Decision Log⁠

Add Topic

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Discussed

Author

Vote

Topic to discuss

Decision

Action Item

Notes

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FYI - Brainstorm (George/Michael) how we’re making TC amazing in the first couple of weeks tomorrow

Does Fr. Lino want to join?

Open

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Status Update on Mentor / Mentee Next steps (Interviewing)

Open

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Pipeline Review

Open

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Pitch Deck Review

OG Deck

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v2 w/ Apprenticeship (

outline

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) → will be completed before our meeting

Open

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Quarterly Business Review

Top 3 Focus Actions This Week (6/11-6/17) to Reach Goals/KPIs

Finalize pitch deck v2

Create tech tutorial for team

QBR

Support I Need From the Team

Review website by Sunday

Review pitch deck by Sunday

Review operating budget by Sunday

Open

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Addressing

Operating Expense variance

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due to unanticipated travel expenses

Q: How should we allocated technology expenses?

Inoh has covered all tech OPEX monthly but paying annual generate 25%+ savings

However, there is uncertainty that we’ll get more funding after October

Expected monthly costs that will need to be covered (Squarespace is $24.11, and Google Workspace is $36/mo for 5 users)

Open

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Choosing Mentor experience

Q: Do we want to continue adding new mentors to the website? Should we have a coda/google doc of all the mentors in a document that can be sent to Mentees?

Pros: Can make mentors more committed to finishing modules

Cons: Overwhelming to navigate for mentee

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Link to team page on website

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Open

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First Mentor and Mentee meeting are important — Q: How can we set this up for success?

Fr. Otero leans on his learnings from Spiritual Direction.

Mentor needs to sell himself; can’t expect mentees to be hungry enough

Answer: “What will the mentee gain out of this relationship?”

Providing clarity of expectations.

Provide opportunity to address anything that is pressing (e.g., JC is getting married, VN is about to buy a house)

Just by talking about the subjects, you can bring

Establish Ground Rules (cc Tom and Michael in initial communication)

3-Meet structure

Meeting #1 - Personal story, Get to know each other

Meeting #2 - Spiritual discussion

Meeting #3 - Structurally, around what would the mentee want out of apprenticeship

Having an outline of pointers (Mentee handout/agenda) could be helpful

Young person may be oblivious. “You don’t know what you don’t know”

Address skepticism that a mentee may have on

“why this is different and better than other mentoring programs out there”

Michael to brainstorm with team on the 3 Meet outline in detail

Open

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Mentee Coach -

George: we may muddy the water if we introduce this too early on Michael - already addressing the topic “why do I need another director” → let’s

Open

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Special event for matching Q: How do we make ourselves different?

Fr. Lino: will depend on the mentors just like the teachers are what make a school different and great. B/c mentors are going to adopt the mentees as their own sons, they will, hopefully over time, gain the reputation, that TC is qualitatively different. Even in mega churches, relationships formed in the small groups. GdlR: e.g, Invite mentees to Mentor’s house, see their family, workplace, etc.

Michael to brainstorm TC values (e.g,. TC strategy and tactics infusing the mentality that TC adopts mentees as surrogate sons).

Open

No results from filter

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Last Week Action Items

Quarterly Business Review update for benefactors (Fr. Lino, Orlando) [IN PROGRESS]

Revised Pitch Deck with Apprenticeship content [IN PROGRESS]

Fully mapped out Website (Mentor Bio Page, Sign Up Page)

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Operating Budget (Forecast)

Techstack transition (training and onboarding for Michael and Tom)

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@Tayron Roa⁠

to reach out to training-in-progress mentors for Bios. Reach out to Bob, Juliana, Tony, Tim Moot, Tim Palmer to finish the training via Zoom

Inoh to create a loom video on how to use Folk CRM effectively, Inoh to create typeform tutorial [IN PROGRESS]

Metrics

Big Rocks

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12 mentors completed training [In Progress]

All mentees completed orientation [ON HOLD]

3-beer format finalized

v1 operating budget and revenue model

develop program KPI dashboard and reporting cadence [ON HOLD]

Pipeline for now

develop shortlist of matching platforms [ON HOLD]

pitch deck [DONE]

v1 website [DONE]

refine v1 training modules [DONE]

v1 mentee questionnaire [DONE]

create go/no-go decision framework [ON HOLD]

KPI #1: 12 Mentors trained by June 1st (behind)

Atlanta Pilot Progress: 10 Mentors (counting Tom and George), 14 candidates in training

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Breakdown by training completion

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New trainees (Bob Richards, Jim Christopherson)

New candidates: Tayron to speak with Dave Czabala (LC approved) → Pass onto Tom and C George

This week → +2 mentors added to the 1-20% bracket, +1 mentor moving into the 41-60% bracket

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Last week

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KPI #2: 6 Mentees matched by July 1st (on track)

This week: +6 mentees completed 1:1 onboarding calls

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Last Week

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KPI #3: Operating Budget (anticipating running out of cash by October 1st).

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Link to spreadsheet⁠

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Prayers, Praises & Health Check

Duplicate a block for each meeting attendee.

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@George de los Reyes

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COO

Feeling:

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b/c we started to match mentors and mentees

What's the top thing on your todo this list week?

What are recent decisions made / learnings / needs you have?

Good news: Tom is on the call!

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@Tom McCabe

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Mentor Formation Director

Feeling:

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because ...

What's the top thing on your todo this list week?

What are recent decisions made / learnings / needs you have?

Good news: got through a major milestone

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@Inoh Choe

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Product

Feeling:

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because big second last day!

What's the top thing on your todo this list week?

New Website - will be ready by Friday morning

New Pitch Deck

New Operating Budget

New Team!

What are recent decisions made / learnings / needs you have?

We need to test our value prop before we test our process, but it’s good to have both!

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@Michael Lyons

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Director

Feeling:

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because Mentors/mentees are moving along

What's the top thing on your todo this list week?

Brainstorm on mentee experience

Connect with all mentors to brief them on what to expect next

What are recent decisions made / learnings / needs you have?

Apprenticeship vs. mentorship

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@Tayron Roa

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Atlanta Operations Lead

Feeling:

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because I have a new proposal for the training!

What's the top thing on your todo this list week?

What are recent decisions made / learnings / needs you have?

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@mconnor@legionaries.org

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Spirituality Advisor

Feeling:

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because ...

What's the top thing on your todo this list week?

What are recent decisions made / learnings / needs you have?

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@tjpalmer15@me.com

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Feeling:

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because ...

What's the top thing on your todo this list week?

What are recent decisions made / learnings / needs you have?

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@Lino Otero, LC

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Feeling:

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because ...

What's the top thing on your todo this list week?

What are recent decisions made / learnings / needs you have?

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Next Up

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Email summary

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Email recipients⁠

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👉 Next:
`Decision Log`⁠
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Weekly 6/15/2023

Week of → Jun 12, 2023⁠⁠

Topic Voting

Last Week Action Items

Metrics

Prayers, Praises & Health Check

Next Up

Email summary

👉 Next: Decision Log⁠⁠

Week of →
Jun 12, 2023
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👉 Next:
`Decision Log`⁠
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