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Decision Log
When you log a decision in your meeting, the decision is stored here. Don't be afraid to keep it simple—the date and a quick sentence or two about the decision made is enough to give context (and your memory a quick jog).
Meeting date
Topic to discuss
Decision
1
6/12/2023
FYI - Brainstorm (George/Michael) how we’re making TC amazing in the first couple of weeks tomorrow
Does Fr. Lino want to join?
2
6/12/2023
First Mentor and Mentee meeting are important —
Q: How can we set this up for success?
Fr. Otero leans on his learnings from Spiritual Direction.
Answer: “What will the mentee gain out of this relationship?”
3-Meet structure
Having an outline of pointers (Mentee handout/agenda) could be helpful
Address skepticism that a mentee may have on
3
6/12/2023
Mentee Coach -
George: we may muddy the water if we introduce this too early on
Michael - already addressing the topic “why do I need another director”
→ let’s
4
6/12/2023
Special event for matching
Q: How do we make ourselves different?
Fr. Lino: will depend on the mentors just like the teachers are what make a school different and great.
B/c mentors are going to adopt the mentees as their own sons, they will, hopefully over time, gain the reputation, that TC is qualitatively different.
Even in mega churches, relationships formed in the small groups.
GdlR: e.g, Invite mentees to Mentor’s house, see their family, workplace, etc.
5
6/5/2023
Question: Should we list mentor profiles on website even if they haven’t finished 81% mark to give mentees more selection?
Decision:
Make Website show a preview of potential mentors
List the men in the 21-80% finished training as “coming soon”
Profile of Mentors with “coming soon” (and let mentees know that these mentors are not yet available if they are chosen)
6
6/5/2023
Mentee onboarding 1:1 Scheduling - FYI
Question: What can we learn about mentee engagement?
Takeaways:
Knowing who is actually interested
We’re currently at the level in which people don’t respond if it’s not convenient
Michael to take a sales tactic and approach proactively and vet the true desire
We should do something different from Lumen and YCP (e.,g talk about time commitment and raise the value proposition - make it more concrete)
7
6/5/2023
Round 2 Mentor matching: TBA
To Discuss: Backup plan if mentors don't respond?
8
6/5/2023
Friction in training:
Q: How to design/structure the training process to help motivated mentors get trained.
Decision
Remove approval gates in Thinkific and allow Mentors to get approved automatically
Team will monitor to see if people are not abusing the process.
9
6/5/2023
Raise the value prop for Mentee
Q: Any RC folks that can make mentorship attractive for mentees? (overcome the “activation energy” to go through what may be one of the most time intensive mentorship programs out there)
Easiest way is to go where the RC Young Men are
e.g., Fr. John Klein and Fr. Juan Pablo have activities for Young Men section.
How do we bring these the mentors and mentees together?
What will set us apart? Nail our differentiator:
“Mentor is adopting someone, inviting them to my life, opening my house, things you’d want to do as your son”
Assumption: Young men have less desire to go out of their way to X Y Z
Brainstorming: Get a group of guys to join for e.g, fishing, boating (very summer appropriate), waterskiing, cigars, drinks in the evening), e.g, “RC Day —-”
Have our own signature event
Frame as “apprenticeship”
10
6/5/2023
Mentor Needs
Tony Frese: Improve approval process for training
Julian Rodas: Resend the link to training
11
6/5/2023
Business Model
Question: Do we plan to charge mentees ever? Currently typeform says we are not charging for pilot
How soon do we need to address this question?
Some Benchmarks from Qooper Mentor Software — they say that the mentors pay about $175/year to cover the cost
Decision: No business model, just costs & not charge mentees during pilot
12
5/28/2023
Will Tim and Tayron be mentors?
Yes! Get a group to motivate people still seeking to be a mentor
13
5/28/2023
Do we have a way to contact mentors based on progress?
Yes
14
5/28/2023
What is our strategy to engage mentor candidates?
How should we gauge commitment level of original pilot group given their responses? What is the frequency of communication with Atlanta Pilot Mentors?
Tom to define mentor communication cadence and communicate via Whatsapp channel.
15
5/28/2023
Do we want Mentees to choose mentors and have them look at our website or should we proactively recommend 3 mentors based on what they submit in their application?
Michael: Both. Michael will follow up with mentees 1:1 for 15 min call and will be prepared to share 3 recommended mentors.
16
5/28/2023
One of the mentees shared the waitlist form to his dad who appears to be a great candidate.
Do we want to open up our mentor process to well-formed Catholic men who visit Atlanta frequently?
Our screening criteria requires at least one Legionary reference.
Fr. Martin says Jim C is a five-star mentor candidate.
Work with Fr. Lino to vet which men should be invited to the program.
Our process for screening is...
Who will reach out... Tom
17
5/28/2023
Do we want mentor candidates who haven’t finished training to submit their bios?
Yes, we should ask for bios, but tell them upfront we won’t match before training is completed
18
5/21/2023
Website Feedback on Design
Change 3-beer to 3-meeting
Feedback: website reads well for mentee and donor, but would be beneficial to talk about benefits for mentors
e.g, Hands on ability with the formation
What are the things that the would like?
19
5/21/2023
“Nice to have”
We need to do something that will bolster the investor appeal
“Stay tuned in the next 18 months”
20
5/21/2023
What is our Mentee Outreach Strategy
Issue: Waiting for four of six mentors to share their bios
21
5/21/2023
Status of mentee outreach for initial pairing
Michael to create strategy and timeline
22
5/21/2023
Where are we with mentor bios... do we have all six... next steps?
we have two, we’ll do a shell approach
23
5/21/2023
schedule / prepare for Orlando (benefactor) update
...do a call and share an update
...Michael and Tom joined the team!
...website is up!
Tim to let Orlando know that we are preparing update
24
5/15/2023
Saturday Mentorship Apostolate Update
@tayronroa@hotmail.com
@George de los Reyes
@Inoh Choe
@George de los Reyes
@mccabetomj@gmail.com
@tayronroa@hotmail.com
@george@timothycollective.com
25
5/15/2023
Communication platform for Mentors (external audience)
Whatsapp Channel for Mentors; need to determine best platform
26
5/15/2023
Should we ask mentors about the sustainability model at the Saturday session?
George: let’s keep that discussion small to a few benefactors first
We made decision to NOT charge the mentees (at least for the pilot)
We’re not ready for that conversation
Fr. Martin: Invite mentors to a business meeting on how to build a sustainability around this model
27
5/15/2023
Mentor Training Process
Discuss strategy in the future
e.g, (requirements, lengths, content)
Acknowledge that v1 of training was hard for most
28
5/15/2023
Which LC to be part of the Timothy Collective Board (e.g., Fr. Bruce Wren elected to territorial counsel)
Fr. Martin elected Fr. Bruce. Fr. Lino as our LC advisor
29
5/15/2023
Discuss Inoh departure
Inoh: Shoot for June 5-June 15th as last week
Michael is considering joining TC; someone in charge of Mentees?
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