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Name of the vendor (person or company you paid)Transaction date (when you paid)A detailed description of goods or services purchased (what you bought)Amount paidForm of payment (cash, check, or last four digits of the credit card)Please upload multiple receipts in each expense report using the “+ Add new receipt” button (see picture below).
YOU DO NOT HAVE TO CATEGORIZE YOUR RECEIPTS ACCORDING TO YOUR BUDGET!Make sure that the amount in your expense does not exceed the amount your dream has been awarded. We will ask you do change your expense and it gets really annoying after a while..
If that means removing a receipt or lowering the amount you’re asking for a specific receipt is up to you.If you have extra unforeseen over-budget expenses you can create a new excess expense (name it dream name + excess). Again, we will consider this option IF there is money left in the dream fund and after all budget expenses have been reimbursed, so please don't count on it.
Deleted expenses might still be shown in Cobudget, that's OK. Expenses might show wrong amount, that's OK as long it is correct in Open Collective.
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Dreamer: Expense Manual
Create an account on Open Collective
Borderland uses Open Collective to transfer money, so start by registering an account.
Find your dream on Cobudget
Make sure to change the filter to include funded dreams or use this link to see the platform with the right filter settings
Find the Expenses tab
If your dream is fully funded you should see the Expenses tab on your bucket page.
Create an expense
Clicking the Submit Expenses button takes you to Open Collective to submit your expense.
It is very important that you use this button instead of submitting directly on Open Collective, because the button links the expense to the right bucket on Cobudget.
If you are submitting receipts to be repaid, choose Reimbursement.
In Payout method add an IBAN bank account and click next.
Please write the name of the dream in the expense title. Please. It makes our work so much easier.
Submit your receipts
It is now time to add your receipts. A valid receipt contains:
Take clear photos of all of your receipts!
If your receipts are not readable or unclear we won’t deal with it before Borderland and you need to wait until our team has time to run after you.
Swish / MobilePay
If you use this for buying second hand from a private person, make sure you write in the app what the payment is for, or get a handwritten receipt from the seller that states the above points.
Language
If your receipts are not in Swedish, Danish, Norwegian or English - write translations next to the important things (see the 5 points above) on the receipt or on a separate note.
IMPORTANT:
If there is something particular that you want the to know, you can add a note before you submit your expense.
If you want to add receipts or change something after creating the expense you can do it by clicking “More actions > Edit”
Expenses show up on Cobudget
After you submit your expense it will show up in the expenses list on Cobudget.
This makes it easy for you and expense reviewers to see how much of your budget you still have left, and what you have used it for so far.
Note:
Expense review happens on Open Collective
If the treasurer or expense reviewers need any additional information from you they will ask for it on Open Collective. In that case you will get an email notification, so keep an eye on your inbox.
If all goes well the Treasurer pays you through Open Collective
You will get an email from Wise confirming the transfer from Föreningen Gränslandet Österlen, the official name of the Borderland association.
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