Coin Cat: Payout Manual

A huge benefit of Open Collective is that we can distribute the work of checking and approving expenses. Expenses are checked and approved by the coin cat team before they can be paid by the treasurer. Coin cats check

if the expenses live up to the current Borderland policies and decisions⁠

. If the expense belongs to a dream, does it follow the budget and dream grant guidelines? If it is not related to a funded dream, has there been an advice process?

Borderlings can volunteer to be on the coin cat team and approve expenses as they are requested.

Once a coin cat has approved an expense, the treasurer team can

click a button to pay it⁠

. They will make sure that there is a valid receipt attached to the expense and that it can be legally paid for by the Borderland organization. Treasurers do not check if the expense is valid according to the internal rules and decisions of the Borderland, they only make sure that it is legal according to Swedish law, and they usually trust the coin cats to make sure that is the case. This makes the coin cat team the true gatekeepers of the Borderland finances.

Coin cats get notified of new expenses

Coin cats are technically the admins on Open Collective for the

Borderland collective⁠

. When a new expense is created, admins get an email to notify them. If you are a coin cat, it might be a good idea to learn how to use email filtering to send all of these emails from Open Collective to a separate folder, or they might quickly clutter your inbox when reimbursement season comes around.

Approving expenses

An important part of the expense review process is to check new expenses against the approved budget of the bucket they belong to. You can do that at a special

Expense overview page⁠

on Cobudget.

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