To Do or To Not Do
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To Do or To Not Do
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Keys for Information

(1) Priority Bucket Selection
A few notes:
I personally like buckets that are timeframe based - today, this weekend, this week, this month, someday.
I keep Done as a Priority instead of a separate column. Others may disagree, but I think it leads to less gardening (one less column!).
I start each bucket with a number for two reasons: (a) it makes it easier to sort in any view and (b) it makes it possible to set a slider that scales which timeframes to show in any view. Try moving this slider:
0
5
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I also use a small trick to have the name of the priority bucket change to include the relevant date with these
named formulas
⁠
:
Today:
3/14/2023
⁠
, End of this week:
3/19/2023
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, Current Month:
March
⁠
.
Search
Timeframe Label
Date Label
Timeframe Seed
#
1
1 Today [3/14]
3/14
1 Today
1
2
2 This Week [3/19]
3/19
2 This Week
2
3
3 This Month [Mar]
Mar
3 This Month
3
4
4 Someday
​
4 Someday
4
5
5 Done
​
5 Done
5
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(2) Category Bucket Selection
A few notes:
I've developed a category set that I use across all my systems - my email labels, calendar colors, physical file folders, etc all use the same taxonomy of categories. I've kept roughly the same set for over a decade now, so they are pretty ingrained in my head. Mine may not match yours, but I highly recommend coming up with something that works across your systems, not just your todo list. As an easy example, it means I can filter my email and task list side-by-side and know I'm focused on the same set of things.
I number these as well, and keep the same numbers across systems. Creates some muscle memory for me - "that's a category 2 project".
Search
Category Label
Description
1
0 Personal
Stuff I want to do that has nothing to do with anyone or anything else
2
1 Knowledge Building
Articles, Exploring new tech, TED Talks
3
2 Reading
Books I’m interested in reading
4
3 Coda
Anything relating to Coda/MSFT transition
5
4 Byblack
All things black business and beyond.
6
5 Home Responsibilities
Chores, cleaning and the like
7
6 Real Estate Investing
Stacking houses and income.
There are no rows in this table
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(3) Me/Not Me Selection
As outlined in
Intro
⁠
, I try not to assign out tasks to individuals and instead just keep two values for Me vs Not Me.
Search
Who
1
Me
2
Not Me
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👉 Next up:
Main Task Board
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