Intro page

Onboarding

General information

Research

Organization

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Offboarding

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Onboarding

CODA: Knowledge hub for lab members (https://tinyurl.com/CODAVRLab)

Diar Karim

Massimiliano Di Luca

Min Li

Last edited 49 days ago by Massimiliano Di Luca

for new Staff Members

for Visitors

for Students

All lab members who have been given independent lab access need to have an induction to the lab, and this is achieved by reading this guide, especially the health and safety and lab access pages, and filling in one of the lines in the people page

All lab members are asked to attend regular lab meetings (usually on a Wednesday at lunchtime). There are also several other regular meetings for each of the projects and student cohorts.

Here⁠

you can find a list of the different meetings and the contact of the organisers. In case you are unable to attend one of the meetings, please inform the organiser via email.

Speak to other lab members, your manager or supervisor, or

@Massimiliano Di Luca⁠

to gain access to one of the available lockable cupboards to store your valuables.

Upon entering the lab:

check what activities are ongoing and be considerate of what activity you will be starting. Communicate with the people already present in the lab so that all activities can take place without interfering,

for appropriate room temperature, check that the (three) thermostats are set at 2 or 3.

To start an activity:

ensure that proper H&S and Ethics approvals are in place,

check out the equipment you will be using through the QR code (see

Equipment⁠

), and

before using one of the wearables or headset, make sure it is properly cleaned. Wipes are available in the lab. There is also a CleanBox for headsets and a disinfection box for wearables.

Before exiting the lab, please ensure that:

you have cleaned and dried in the Cleanbox any wearable and headset,

the equipment you have been using is turned off,

you have checked in or reserved the equipment using the QR codes,

you have not left personal belongings on the desks. Personal belongings should be stored in one of the cupboards at the side of the entrance,

you have removed all the rubbish from the lab,

any cups, cutlery, and containers have been washed,

if you are the last person in the room, ensure that:

all windows are properly closed,

lights are off, and

the lab door is closed.

Do this first

Read the specific guide depending on your role in the Lab:

for new Staff members⁠

for Visitors⁠

for Students⁠

Read all pages in the

general information⁠

folder (e.g., Lab spaces, Lab access, Health and safety induction).

For information on specific topics on

research⁠

and

organisation⁠

, check out the specific pages on the left.

Fill the information in the onboarding questionnaire form

https://forms.office.com/Pages/ResponsePage.aspx?Host=Teams&lang=%7Blocale%7D&groupId=%7BgroupId%7D&tid=%7Btid%7D&teamsTheme=%7Btheme%7D&upn=%7Bupn%7D&id=z8oksN7eQUKhXDyX1VPp8wRZX8_RoV9OuPqflpOA9vZUMzRQVzJNM0MxV04xWlBHT0gzTzUzRjhTVi4u⁠

⁠

The info will be published on the lab website (draft visible with the link below).

⁠

To get access to the lab and/or to the IT systems, following the procedure in the

access⁠

page.

Consider adding comments or making any suggestions for changes or deletions by clicking the bubble speak icon on the top right (on computers) or on the right (on phones). Add any information that you think could be useful or edit anything incorrect or incomplete. With CODA, you should be able to make edits to pages (note that you are not able to create new pages, so ask

@Massimiliano Di Luca⁠

to create one for you)

If you are part of the ARME project, consider signing up to the

Slack channel⁠

If your work involves AR or VR, consider checking out

BhamXR⁠

and the

VR Student Society⁠

This CODA information, all systems, and the lab itself are all new, so if something doesn’t work or could work better, please let

@Massimiliano Di Luca⁠

know.

Do this first

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