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Accepting money from sponsors

World IA Day, Inc. is a Florida nonprofit public charity (501(c)(3). Donations made to our organization are tax deductible for individuals and corporations filing taxes in the US.

World IA Day, Inc. can be a fiscal host for any WIAD location. Many sponsors will not make a financial donation to an individual. If you do not have a way to accept money from local sponsors, a local collective can be created for your location.

It is helpful for the global team, when locations provide a list of sponsors and the amount expected from each. It improves our ability to process donations, especially those received by check, in a more efficient manner.

We've documented several ways that you can collect money from sponsors:

Accept online donations using DonorBox

Sponsors who prefer to make a donation using a credit or debit card can do so using

DonorBox⁠

What is DonorBox?

It's a donation management system that World IA Association is using to keep track of individual and corporate contributions. This is ideal for us because each location or event can be set up as a separate campaign (easier for you to track) and allows for proper documentation for bookkeeping purposes (easier for WIAD Global to manage).

Do you have a DonorBox campaign?

If you do not already have a DonorBox campaign setup, World IA Association will set one up for you. Email

treasury@worldiaday.org⁠

and we'll get one created for you.

Check to see if there is an existing DonorBox created for your location⁠

Already have a DonorBox campaign running?

We have set up individual donation campaigns and corporate sponsorship campaigns to separate out the types of contributions you might receive.

By having WIAD Global set one up for you, we can provide the following for you:

the code needed to embed a donation link on your event page

a URL for you to share in your sponsorship materials or with your sponsor

What costs are there if you use DonorBox?

Also, by using DonorBox through WIAD Global, we have reduced Stripe and PayPal payment processing rates because we are a registered nonprofit.

Again, to request this, reach out to treasury@worldiaday.org and we'll set one up for your location/event.

World IA Day, Inc. will NOT cover fees incurred for online donations (Stripe, PayPal, wire transfer fees, etc.). These costs should be considered when creating a budget.

Accept online donations using OpenCollective

What is Open Collective?

How can you get set up with OpenCollective?

What costs are there if you use OpenCollective?

Accept payments using PayPal

Accept paper checks

Sponsors also have the option of mailing a check. We will accept checks made out to World IA Day, Inc. Below we provide steps that help explain the process. Feel free to send them to your sponsors. Once the check clears, the global team will apply the donation to your Collective.

Step 1: In the memo section on the check, note the location receiving the money:

WIAD + YEAR + [location name]

Step 2: Provide a check number, if possible.

Step 3: Ask sponsor to mail a check to:

This option is not recommended for locations outside of the United States.

Be sure the sponsor indicates the location name. If location is not indicated, it may impact the time it takes for you to receive the contribution.

What happens next? When a check is received, we will attribute it to your account. It will be noted in your campaign on DonorBox and you'll be able to

request funds from your account⁠

⁠

FAQ

What is a Campaign?

Campaigns give World IA Day, Inc. a way to be fiscally transparent (the public can see where money comes from and where it goes). We firmly believe the individuals and organizations who support our mission should know how contributions are spent. Campaigns allow us to acknowledge the donor and provide receipts for their contributions to your event/location.

Accept online donations using DonorBox

What is DonorBox?

Do you have a DonorBox campaign?

Already have a DonorBox campaign running?

What costs are there if you use DonorBox?

Accept online donations using OpenCollective

Accept payments using PayPal

Accept paper checks

FAQ

What is a Campaign?

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