__SCRATCH

46300-4300.7

51745 through 51749.3

ccr 11700-11705, 11963-11963.7

Table 1

Table 1

Done

Base Grant Funding, Education Code (EC) Section 42238.02(d)

LCFF Entitlement calculations.

Local Control Funding Formula (LCFF) cost-of-living adjustment (COLA) (1.07%)

Reading list

Reading list

Done

Name

Column 2

Notes

46000-46393: Attendance in General (particularly relevant for K-12 aspects)

Open

47600-47663: Charter Schools Act of 1992

Open

48200-48361: Compulsory Education Law (may apply to younger students)

Open

48645-48645.6: Juvenile Court Schools (if applicable)

Open

48800-48802: Advanced Education (for high school students taking college courses)

Open

49060-49085: Pupil Records

Open

51745-51749.6: Independent Study

Open

52060-52077: Local Control and Accountability Plans

Open

52300-52499.66: Career Technical Education

Open

52500-52523: Adult Schools (particularly relevant for adult education aspects)

Open

52540-52545: Classes for Adults in High Schools

Open

54000-54028: Programs for Disadvantaged Pupils

Open

60605.6-60605.9: Academic Content and Performance Standards

Open

60810-60812: English Language Development Test

Open

64000-64001: Consolidated Application Process

Open

8250-8252: California State Preschool Program (if applicable)

Open

8400-8403: Adult Education Program

Open

8500-8538: Adults in Correctional Facilities (if applicable)

Open

52060-52077: Local Control and Accountability Plans

Open

52160-52178: Bilingual-Bicultural Education Act of 1976 (for English Learners)

Open

52570-52590: Workforce Innovation and Opportunity Act

Open

53070-53076.4: California Career Technical Education Incentive Grant Program

Open

ESSA

Open

CCR

tit. 5 § 11960

Open

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ESSA 4108 - LEA shall use a portion of such funds to develop, implement, and

evaluate comprehensive programs and activities that foster environments that support student academic achievement;

higher education, business, nonprofit organization, community-based organization/

(4) May include

(ii) professional development and training

for school and specialized instructional support

personnel and interested community members in

prevention, education, early identification,

intervention mentoring, recovery support services

and, where appropriate, rehabilitation referral,

as related to drug and violence prevention;

(b)(ii) school-based mental health services

(C)(v) Programs or activities that provide mentoring and school counseling

to all students

(C)Programs or activities that `(vii) establish learning environments and

enhance students' effective learning skills that

are essential for school readiness and academic

success, such as by providing integrated systems

of student and family supports;

Questions

Questions

Done

Question

Requirement

Notes

Define ‘reside’

Define ‘continuously’

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procedure applies to all students actively enrolled at HCCS. This procedure also applies to all teachers and paraeducators employed at HCCS who offer classroom-based instruction to students.

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@CDE

⁠

Distribution of funds for local educational agencies (LEAs)

Local Control Funding Formula (LCFF)

Local Control and Accountability Plan (LCAP)

requirements to generate attendance, compute ADA, and claim funding for the purpose of apportionment.

ADA reported to the CDE is funded through the Principal Apportionment and is used to calculate entitlements for several programs including the Local Control Funding Formula (LCFF), the primary source of an LEA’s general purpose funding

⁠

Add requirement

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Responsible

Requirement

Governing Agency

Description

California resident

Student resides in California and has provided proof.

No high school diploma

Student doesn't have a high school diploma

Must be 22 years or older

Adult Education Age Requirement

Minimum Instructional Minutes

School must meet a minimum number of instructional minutes per year

Attendance Accounting

Schools must maintain accurate daily attendance records

Independent Study Compliance

Attendance is based on the completion of assignments rather than seat time

AEBG Program Eligibility

Determine eligibility of students for the AEBG program

Parent and Family Engagement

Involve parents and families in the education of their EL children

Enrollment Reporting

Schools must report enrollment data monthly

Dropout Prevention Programs

Implement programs aimed at reducing dropout rates among adult learners

Unduplicated Student Counts

Track and report counts of unduplicated students (EL, FRPM, Foster Youth)

Adult Education Program Compliance

Ensure that adult education programs meet state standards and requirements

Monthly Attendance Reports

Submit monthly attendance reports to the authorizing agency

Annual ADA Certification

Certify annual ADA to the state

Special Programs Compliance

Ensure compliance with additional programs like ASES, CTE, secondary programs

Special Education Compliance

Ensure compliance with state and federal special education laws

English Learner Identification and Assessment

Identify ELs and assess their English language proficiency

English Learner Instructional Services

Provide instructional services and supports tailored to the needs of ELs

English Learner Progress Monitoring

Monitor the academic progress of ELs and adjust instruction as needed

Reclassification of English Learners

Reclassify ELs to fluent English proficient status once they meet state criteria

WIOA Program Eligibility

Determine eligibility of students for WIOA-funded programs

Integrated Education and Training

Provide integrated education and training programs that combine adult education with workforce preparation

Performance Accountability

Track and report performance outcomes for WIOA programs including employment and educational attainment

Career Pathways

Develop and implement career pathways that align with regional and state labor market needs

Supportive Services

Provide supportive services such as transportation, childcare, and career counseling to WIOA participants

Data Privacy and Security

Protect student data privacy and ensure data security

LCAP Compliance

Develop, adopt, and annually update an LCAP

AEBG Instructional Requirements

Provide adult education programs that meet the instructional requirements of AEBG

AEBG Data and Accountability

Track and report performance and accountability measures for AEBG programs

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Requirementssss

Requirementssss

Party

Topic

Rule

Source

Sections

Notes

Residence

Must reside in California

§ 11960

Age

Must be at least 22 years of age

§ 47612.1, § 47612

Enrollment

Must be continuously enrolled

§ 11960

Enrollment

Must be making “satisfactory progress”

§ 11960

Max per day

A student can only get max 1 day of attendance for each calendar day.

§ 47612

Tracks

Must calculate attendance separately for each track.

§ 47612

Tracks

Offer maximum of 5 tracks

§ 47612

Tracks

Offer minimum 175 days for each track

§ 47612

Program

Offer minimum 64,800 minutes

§ 47612.5

Records

Maintain written attendance records

§ 47612.5

Enrollment capacity

Random drawing

§ 47605

Student attendance = # of days school taught - absences

EDC § 46010

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Procedures

Student Check-In

Upon entering the classroom, students must tap their app ID at one of the check-in station NFC tags.

Ensure check-in stations are functioning correctly and report any technical issues to the IT department immediately.

Reviewing Attendance Logs

After class, teachers must access the Highland Brain app Inbox.

Review the list of attendance logs to ensure accuracy.

Remove Logs: If any log is incorrect or not required, remove it from the list.

Add Logs: Manually add any missed attendance logs as needed.

Submitting Present Logs

Once satisfied with the accuracy of the logs, tap the "Submit" button to send the logs to Powerschool.

Verify that all Present logs have been successfully submitted.

Marking Absences

Access the "Needed" tab in the Highland Brain app to view students who still require an attendance log for the selected date.

Use the batch select feature to check all students needing an attendance log.

Mark these students as Absent and move them to the Inbox.

Submit the Absent logs to Powerschool.

Order of Operations

The steps above do not need to be completed in a specific order but ensure all logs are reviewed and submitted by the end of the school day.

Compliance and Monitoring

Regular Audits: School leadership will conduct regular audits of attendance records to ensure compliance.

Training: Provide ongoing training to teachers and paraeducators on using the Highland Brain app and managing attendance records.

Reporting Issues

Report any discrepancies or technical issues with the Highland Brain app to the IT department immediately.

Escalate unresolved issues to school leadership for further action.

Documentation and Record Keeping

Maintain accurate and up-to-date attendance records in Powerschool.

Ensure all attendance logs are submitted by the end of the school day to meet compliance requirements.

Review and Updates

This SOP will be reviewed annually and updated as necessary to comply with any changes in laws, regulations, or school policies.

Big ones

EDC § 47612, 46146, 76004, 47605, 51745, 51749

Cal. Code Regs. tit. 5 § 11960, 11963

7. SOP

Pursuant to the policy’s requirements, objectives, technology, and responsibilities, these are the SOPs for each stage, each operator and each scenario.

Attendance Record Stages

Attendance Record Stages

Stage

Task

Operators

0. Record needed

Create a provisional Record

1. Validation

Evaluate provisional Records

2. Submission

Submit approved Records

3. Confirmation

Check delivery of Records

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6.1. Stage 0 — Record needed

An operator must create an attendance Record for the attendance event.

Objective. Create a unique, valid, accurate provisional Record for evaluation by a Certificated staffer.

Authorized operators. Student, Certificated staffer, Attendance clerk.

Stage 0 Student Scenarios

Stage 0 Student Scenarios

Operator

In class?

Mobile device?

App installed?

Logged in?

Procedure

SOP

Notify teacher of your absence.

Notify teacher or paraeducator that you are present.

Install βrain app onto device.

Log into your account.

Open ID and tap a check-in station.

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10. Emergency Procedures

In the event of emergencies or unexpected school closures, the following procedures will be implemented to ensure continuity of attendance tracking and compliance with regulatory requirements:

10.1 Definition of Emergency Situations

Emergency situations may include, but are not limited to: a) Natural disasters (earthquakes, floods, wildfires, etc.) b) Public health emergencies c) Power outages or technological failures d) Security threats e) Severe weather conditions

10.2 Communication of Emergency Closures

a) The School administration will communicate emergency closures to all students and staff through multiple channels, including: - Brain app notifications - School website updates - Email and text message alerts - Social media announcements

b) The communication will include information on the nature of the emergency, expected duration of closure, and instructions for remote attendance tracking if applicable.

10.3 Short-term Emergency Closures (1-5 days)

a) For short-term closures, the School will implement the following attendance procedures: - Students will be marked as present for attendance and ADA purposes - Certificated staff will document the emergency closure in the attendance system - The School will file Form J-13A with the California Department of Education for approval of attendance credit (EDC § 41422)

b) If technologically feasible, the School may implement synchronous online learning sessions during the closure period: - Students will use the Brain app to check in for online sessions - Certificated staff will verify attendance for online sessions

10.4 Extended Emergency Closures (More than 5 days)

a) For extended closures, the School will transition to a distance learning model: - The Brain app will be updated to include a "Remote Check-in" feature - Students will be required to check in daily using this feature - Certificated staff will monitor and verify remote attendance

b) Attendance requirements for distance learning: - Students must demonstrate daily participation, which may include: * Completion of regular assignments * Participation in online discussions * Contact with a certificated staff member - Certificated staff will document daily participation for each student

c) The School will ensure compliance with Senate Bill 98 (2020) or any subsequent legislation regarding distance learning attendance requirements.

10.5 Technology Failures During Emergencies

a) In case of widespread technology failures affecting the Brain app: - Certificated staff will maintain paper attendance records - Once systems are restored, attendance data will be entered retroactively

b) Students without internet access during extended closures: - Will be provided with alternative means of checking in (e.g., phone call to attendance office) - May be issued mobile hotspots if the closure is expected to be long-term

10.6 WIOA Compliance During Emergencies

a) The School will maintain communication with WIOA partners regarding emergency procedures and their impact on attendance tracking.

b) Any modifications to attendance reporting for WIOA purposes during emergencies will be documented and approved by relevant WIOA authorities.

10.7 Return to Normal Operations

a) Upon resumption of normal operations: - The School will conduct an audit of attendance records during the emergency period - Any discrepancies will be resolved and documented - A report on attendance during the emergency will be prepared for the School's Board and relevant authorities

b) The effectiveness of emergency attendance procedures will be reviewed and improvements implemented as necessary.

10.8 Annual Review and Training

a) These emergency procedures will be reviewed annually and updated as needed.

b) All staff and students will receive annual training on emergency attendance procedures as part of general emergency preparedness.

By implementing these emergency procedures, the School ensures continuity of attendance tracking and maintains compliance with regulatory requirements even in extraordinary circumstances.

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