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Funding Calculation


46300-4300.7
51745 through 51749.3
ccr 11700-11705, 11963-11963.7
Table 1
Done
Category
Items
1
Generating ADA
Age requirements – CCR, Title 5, Section 11960
2
Generating ADA
Valid teaching certification – EC sections 47605(l)
3
Generating ADA
Classroom-based ADA – EC sections 46146-46146.5, 47612.5(e)(1), and 76004(s)(2); and CCR, Title 5, Section 11963
4
Generating ADA
Nonclassroom-based ADA – EC sections 47612.5(e)(2) and 51744-51749.6; and CCR, Title 5, sections 11700.1-11705 and 11963.1-11963.2
5
Calculating ADA
General – CCR, Title 5, Section 11960
6
Calculating ADA
Independent Study Ratio – EC sections 51745.6 and 51749.5
7
Reporting
P-1 and P-2 – EC Section 41601
8
Reporting
Annual – EC Section 1244
9
Instructional Time
Annual instructional minutes – EC Section 47612.5(a)(1)
10
Instructional Time
Annual instructional days – EC Section 47612 and CCR, Title 5, Sections 11960
There are no rows in this table
⁠
If the recorded attendance meets all specific statutory and regulatory requirements (e.g., instructional time), a local educational agency (LEA) may claim attendance for apportionment, which is known as average daily attendance (ADA).
For classroom-based attendance
LEA provides immediate supervision and control of a certificated employee for at least some part of each school day for which attendance is generated.
LEA offers 80+% required annual instruction at the school site.
LEA requires 80+% percent of the statutory annual instructional minutes at the schoolsite
Student doesn't have a high school diploma
Student is a California resident
Student is enrolled
Student is making "Satisfactory progress" toward a high school diploma
For non-classroom-based attendance
Attendance is generated through independent study
LEA must offer the required number of annual days and minutes per statute
EC sections 47612.5 and 51744-51749.6, and California Code of Regulations (CCR), Title 5, sections 11700-11705 and 11960-11963.2
total ADA population is more than 20 percent nonclassroom-based must have a
funding determination
⁠
approved by the State Board of Education.
required annual instructional time
annual instructional minutes




LR needs to Combined time value of student work product and student participation in synchronous instruction
Document daily engagement of education

Table
Source
Title
Section
Why
Notes
1
ESSA
IV
4108
Allows funds to be used for programs and activities that help improve school attendance.
2
ESSA
IV
4109
Use of funds for tech
3
ESSA
III
​
English learners
4
EDC
II
46145
​
There are no rows in this table
⁠
Funding

Base Grant Funding, Education Code (EC) Section 42238.02(d)

LCFF Entitlement calculations.
Local Control Funding Formula (LCFF) cost-of-living adjustment (COLA) (1.07%)

Reading list
Done
Name
Column 2
Notes
1
EC
46000-46393: Attendance in General (particularly relevant for K-12 aspects)
Open
2
EC
47600-47663: Charter Schools Act of 1992
Open
3
EC
48200-48361: Compulsory Education Law (may apply to younger students)
Open
4
EC
48645-48645.6: Juvenile Court Schools (if applicable)
Open
5
EC
48800-48802: Advanced Education (for high school students taking college courses)
Open
6
EC
49060-49085: Pupil Records
Open
7
EC
51745-51749.6: Independent Study
Open
8
EC
52060-52077: Local Control and Accountability Plans
Open
9
EC
52300-52499.66: Career Technical Education
Open
10
EC
52500-52523: Adult Schools (particularly relevant for adult education aspects)
Open
11
EC
52540-52545: Classes for Adults in High Schools
Open
12
EC
54000-54028: Programs for Disadvantaged Pupils
Open
13
EC
60605.6-60605.9: Academic Content and Performance Standards
Open
14
EC
60810-60812: English Language Development Test
Open
15
EC
64000-64001: Consolidated Application Process
Open
16
EC
8250-8252: California State Preschool Program (if applicable)
Open
17
EC
8400-8403: Adult Education Program
Open
18
EC
8500-8538: Adults in Correctional Facilities (if applicable)
Open
19
EC
52060-52077: Local Control and Accountability Plans
Open
20
EC
52160-52178: Bilingual-Bicultural Education Act of 1976 (for English Learners)
Open
21
EC
52570-52590: Workforce Innovation and Opportunity Act
Open
22
EC
53070-53076.4: California Career Technical Education Incentive Grant Program
Open
23
ESSA
​
Open
24
CCR
tit. 5 § 11960
Open
There are no rows in this table
⁠
ESSA 4108 - LEA shall use a portion of such funds to develop, implement, and
evaluate comprehensive programs and activities that foster environments that support student academic achievement;
higher education, business, nonprofit organization, community-based organization/
(4) May include
(ii) professional development and training
for school and specialized instructional support
personnel and interested community members in
prevention, education, early identification,
intervention mentoring, recovery support services
and, where appropriate, rehabilitation referral,
as related to drug and violence prevention;
(b)(ii) school-based mental health services
(C)(v) Programs or activities that provide mentoring and school counseling
to all students
(C)Programs or activities that `(vii) establish learning environments and
enhance students' effective learning skills that
are essential for school readiness and academic
success, such as by providing integrated systems
of student and family supports;
Questions
Done
Question
Requirement
Notes
1
Define ‘reside’
Must reside in California
2
Define ‘continuously’
Must be continuously enrolled
There are no rows in this table
⁠


procedure applies to all students actively enrolled at HCCS. This procedure also applies to all teachers and paraeducators employed at HCCS who offer classroom-based instruction to students.


⁠
@CDE
⁠
Distribution of funds for local educational agencies (LEAs)
Local Control Funding Formula (LCFF)
Local Control and Accountability Plan (LCAP)
requirements to generate attendance, compute ADA, and claim funding for the purpose of apportionment.
ADA reported to the CDE is funded through the Principal Apportionment and is used to calculate entitlements for several programs including the Local Control Funding Formula (LCFF), the primary source of an LEA’s general purpose funding

⁠
Add requirement
⁠
⁠
Responsible
Requirement
Governing Agency
Description
1
Student
California resident
CDE
Student resides in California and has provided proof.
2
Student
No high school diploma
CDE
Student doesn't have a high school diploma
3
Student
Must be 22 years or older
CDE
Adult Education Age Requirement
4
School
Minimum Instructional Minutes
CDE
School must meet a minimum number of instructional minutes per year
5
School
Attendance Accounting
CDE
Schools must maintain accurate daily attendance records
6
Student
Independent Study Compliance
CDE
Attendance is based on the completion of assignments rather than seat time
7
Student
AEBG Program Eligibility
CDE
Determine eligibility of students for the AEBG program
8
Student
Parent and Family Engagement
CDE
Involve parents and families in the education of their EL children
9
School
Enrollment Reporting
CDE
Schools must report enrollment data monthly
10
School
Dropout Prevention Programs
CDE
Implement programs aimed at reducing dropout rates among adult learners
11
School
Unduplicated Student Counts
CDE
Track and report counts of unduplicated students (EL, FRPM, Foster Youth)
12
School
Adult Education Program Compliance
CDE
Ensure that adult education programs meet state standards and requirements
13
School
Monthly Attendance Reports
Charter Authorizer
Submit monthly attendance reports to the authorizing agency
14
School
Annual ADA Certification
CDE
Certify annual ADA to the state
15
School
Special Programs Compliance
CDE
Ensure compliance with additional programs like ASES, CTE, secondary programs
16
School
Special Education Compliance
CDE
Ensure compliance with state and federal special education laws
17
Student
English Learner Identification and Assessment
CDE
Identify ELs and assess their English language proficiency
18
Student
English Learner Instructional Services
CDE
Provide instructional services and supports tailored to the needs of ELs
19
Student
English Learner Progress Monitoring
CDE
Monitor the academic progress of ELs and adjust instruction as needed
20
Student
Reclassification of English Learners
CDE
Reclassify ELs to fluent English proficient status once they meet state criteria
21
Student
WIOA Program Eligibility
US DOL
Determine eligibility of students for WIOA-funded programs
22
Student
Integrated Education and Training
US DOL
Provide integrated education and training programs that combine adult education with workforce preparation
23
Student
Performance Accountability
US DOL
Track and report performance outcomes for WIOA programs including employment and educational attainment
24
Student
Career Pathways
US DOL
Develop and implement career pathways that align with regional and state labor market needs
25
Student
Supportive Services
US DOL
Provide supportive services such as transportation, childcare, and career counseling to WIOA participants
26
School
Data Privacy and Security
CDE
Protect student data privacy and ensure data security
27
School
LCAP Compliance
CDE
Develop, adopt, and annually update an LCAP
28
School
AEBG Instructional Requirements
CDE
Provide adult education programs that meet the instructional requirements of AEBG
29
School
AEBG Data and Accountability
CDE
Track and report performance and accountability measures for AEBG programs
There are no rows in this table
⁠

Requirementssss
Party
Topic
Rule
Source
Sections
Notes
1
Student
Residence
Must reside in California
5 CCR
§ 11960
2
Student
Age
Must be at least 22 years of age
EDC
§ 47612.1, § 47612
3
Student
Enrollment
Must be continuously enrolled
5 CCR
§ 11960
4
Student
Enrollment
Must be making “satisfactory progress”
EDC
§ 11960
5
ADA
Max per day
A student can only get max 1 day of attendance for each calendar day.
EDC
§ 47612
6
ADA
Tracks
Must calculate attendance separately for each track.
EDC
§ 47612
7
Charter school
Tracks
Offer maximum of 5 tracks
​
§ 47612
8
Charter school
Tracks
Offer minimum 175 days for each track
​
§ 47612
9
Charter school
Program
Offer minimum 64,800 minutes
​
§ 47612.5
10
ADA
Records
Maintain written attendance records
​
§ 47612.5
11
Charter school
Enrollment capacity
Random drawing
EDC
§ 47605
12
Attendance
​
Student attendance = # of days school taught - absences
EDC
EDC § 46010
There are no rows in this table
⁠


Procedures

Student Check-In
Upon entering the classroom, students must tap their app ID at one of the check-in station NFC tags.
Ensure check-in stations are functioning correctly and report any technical issues to the IT department immediately.
Reviewing Attendance Logs
After class, teachers must access the Highland Brain app Inbox.
Review the list of attendance logs to ensure accuracy.
Remove Logs: If any log is incorrect or not required, remove it from the list.
Add Logs: Manually add any missed attendance logs as needed.
Submitting Present Logs
Once satisfied with the accuracy of the logs, tap the "Submit" button to send the logs to Powerschool.
Verify that all Present logs have been successfully submitted.
Marking Absences
Access the "Needed" tab in the Highland Brain app to view students who still require an attendance log for the selected date.
Use the batch select feature to check all students needing an attendance log.
Mark these students as Absent and move them to the Inbox.
Submit the Absent logs to Powerschool.
Order of Operations
The steps above do not need to be completed in a specific order but ensure all logs are reviewed and submitted by the end of the school day.

Compliance and Monitoring

Regular Audits: School leadership will conduct regular audits of attendance records to ensure compliance.
Training: Provide ongoing training to teachers and paraeducators on using the Highland Brain app and managing attendance records.

Reporting Issues

Report any discrepancies or technical issues with the Highland Brain app to the IT department immediately.
Escalate unresolved issues to school leadership for further action.

Documentation and Record Keeping

Maintain accurate and up-to-date attendance records in Powerschool.
Ensure all attendance logs are submitted by the end of the school day to meet compliance requirements.

Review and Updates

This SOP will be reviewed annually and updated as necessary to comply with any changes in laws, regulations, or school policies.


Big ones

EDC § 47612, 46146, 76004, 47605, 51745, 51749
Cal. Code Regs. tit. 5 § 11960, 11963


7. SOP

Pursuant to the policy’s requirements, objectives, technology, and responsibilities, these are the SOPs for each stage, each operator and each scenario.
Attendance Record Stages
Stage
Task
Operators
1
0. Record needed
Create a provisional Record
Student
Certificated staffer
Attendance clerk
2
1. Validation
Evaluate provisional Records
Certificated staffer
Attendance clerk
3
2. Submission
Submit approved Records
Certificated staffer
4
3. Confirmation
Check delivery of Records
Certificated staffer
There are no rows in this table
⁠

6.1. Stage 0 — Record needed

An operator must create an attendance Record for the attendance event.
Objective. Create a unique, valid, accurate provisional Record for evaluation by a Certificated staffer.
Authorized operators. Student, Certificated staffer, Attendance clerk.
Stage 0 Student Scenarios
Operator
In class?
Mobile device?
App installed?
Logged in?
Procedure
SOP
1
Student
No
No
No
No
Notify teacher of your absence.
2
Student
Yes
No
No
No
Notify teacher or paraeducator that you are present.
3
Student
Yes
Yes
No
No
Install βrain app onto device.
4
Student
Yes
Yes
Yes
No
Log into your account.
5
Student
Yes
Yes
Yes
Yes
Open ID and tap a check-in station.
There are no rows in this table
⁠
10. Emergency Procedures
In the event of emergencies or unexpected school closures, the following procedures will be implemented to ensure continuity of attendance tracking and compliance with regulatory requirements:
10.1 Definition of Emergency Situations
Emergency situations may include, but are not limited to: a) Natural disasters (earthquakes, floods, wildfires, etc.) b) Public health emergencies c) Power outages or technological failures d) Security threats e) Severe weather conditions
10.2 Communication of Emergency Closures
a) The School administration will communicate emergency closures to all students and staff through multiple channels, including: - Brain app notifications - School website updates - Email and text message alerts - Social media announcements
b) The communication will include information on the nature of the emergency, expected duration of closure, and instructions for remote attendance tracking if applicable.
10.3 Short-term Emergency Closures (1-5 days)
a) For short-term closures, the School will implement the following attendance procedures: - Students will be marked as present for attendance and ADA purposes - Certificated staff will document the emergency closure in the attendance system - The School will file Form J-13A with the California Department of Education for approval of attendance credit (EDC § 41422)
b) If technologically feasible, the School may implement synchronous online learning sessions during the closure period: - Students will use the Brain app to check in for online sessions - Certificated staff will verify attendance for online sessions
10.4 Extended Emergency Closures (More than 5 days)
a) For extended closures, the School will transition to a distance learning model: - The Brain app will be updated to include a "Remote Check-in" feature - Students will be required to check in daily using this feature - Certificated staff will monitor and verify remote attendance
b) Attendance requirements for distance learning: - Students must demonstrate daily participation, which may include: * Completion of regular assignments * Participation in online discussions * Contact with a certificated staff member - Certificated staff will document daily participation for each student
c) The School will ensure compliance with Senate Bill 98 (2020) or any subsequent legislation regarding distance learning attendance requirements.
10.5 Technology Failures During Emergencies
a) In case of widespread technology failures affecting the Brain app: - Certificated staff will maintain paper attendance records - Once systems are restored, attendance data will be entered retroactively
b) Students without internet access during extended closures: - Will be provided with alternative means of checking in (e.g., phone call to attendance office) - May be issued mobile hotspots if the closure is expected to be long-term
10.6 WIOA Compliance During Emergencies
a) The School will maintain communication with WIOA partners regarding emergency procedures and their impact on attendance tracking.
b) Any modifications to attendance reporting for WIOA purposes during emergencies will be documented and approved by relevant WIOA authorities.
10.7 Return to Normal Operations
a) Upon resumption of normal operations: - The School will conduct an audit of attendance records during the emergency period - Any discrepancies will be resolved and documented - A report on attendance during the emergency will be prepared for the School's Board and relevant authorities
b) The effectiveness of emergency attendance procedures will be reviewed and improvements implemented as necessary.
10.8 Annual Review and Training
a) These emergency procedures will be reviewed annually and updated as needed.
b) All staff and students will receive annual training on emergency attendance procedures as part of general emergency preparedness.
By implementing these emergency procedures, the School ensures continuity of attendance tracking and maintains compliance with regulatory requirements even in extraordinary circumstances.



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