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Welcome

Purpose

This workspace is designed to facilitate attendance compliance efforts at
@HCCTS
⁠
via visibility, coordination, and project management.

Overview

The School must record student attendance daily for the purposes of compulsory education and state funding. If the recorded attendance meets all specific statutory and regulatory requirements, the School may report those records to claim apportionment, known as average daily attendance (hereafter “ADA”) (EDC
@§ 47612.5
⁠
). Additionally, we use a custom, digital attendance accounting solution, called the Highlands Brain (βrain app). To be fully compliant, CDE requires that our authorizer (
@TRUSD
⁠
) formally approves the solution. This is a mission-critical, cross-team, long-term goal. Excellent coordination is essential.
Goals:
⁠
@HCCTS
⁠
has an ironclad program policy and SOP for all attendance activities.
⁠
@HCCTS
⁠
has a fully-compliant, efficient, effective attendance solution that operates that policy.
⁠
@TRUSD
⁠
approves that solution.
⁠
@HCCTS
⁠
fully implements it.

Dependencies

Each level of the attendance solution depends on the antecedent level. For example, standard procedures depend on policy and technology. Changes in either policy or technology require us to revisit the resulting levels to ensure that the solution is optimized. Also note that rate of change in each level decreases as you move up. Changes in law are slow, relative to our strategy, and much slower relative to SOP changes.
⁠
Group 28 (1).png
⁠
⁠
The implication is that changes in the condition of any level requires a review of all contingent levels to ensure compliance is maintained.
Project Milestones
Name
Status
Notes
1
Team is established.
Met
2
ADA requirements are fully specified.
Met
3
Attendance policies are reaffirmed.
In Review
4
Attendance solution KPIs are established.
Planned
5
Technology requirements are reaffirmed.
Planned
6
Technology documentation is added.
Planned
7
App enhancements are implemented.
Planned
8
Attendance SOPs are established.
Planned
9
Auditor reviews our solution.
Planned
10
Auditor approves our solution.
Planned
11
TRUSD approves our solution.
Planned
12
Attendance solution is fully implemented.
Planned
There are no rows in this table
⁠
Team
1
Name
Position
Focus
1
Bill McGuire
Executive Director
Policy
2
Mayra Valdivia
Deputy Director
Operations
3
Andrew Michaud
Associate Deputy Director
Operations
4
Christina Martinez
Associate Deputy Director
Policy
5
Isa Cacho
Associate Deputy Director
Policy
6
Melissa Roberson
Director of Assessment and Accountability
Documentation
7
Sascha Hayes
Special Projects Coordinator
Policy
8
Bobby Valentine
Product Manager
Technology
9
DeNita Chambers
Lead Counselor
Operations
10
Mike Powell
Academic Service Generalist
Policy
11
Nataliya Volkova
Academic Service Generalist
Documentation
12
Mary Mazyak
Administrative Assistant
Documentation
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⁠

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