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Speaker Welcome Packet: CMX Summit 2023
SPEAKER WELCOME PACKET
The Event Details
Pre-Event Logistics
At The Event Logistics
Travel & Accommodations
Additional Resources For You
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At The Event Logistics

Rehearsal Space

Sign-Up For A Rehearsal Slot
To ensure your session runs seamlessly, we're introducing an opportunity this year for speakers to rehearse their presentations on the main stage the day before the Summit. If you're interested in familiarizing yourself with the main stage and walking through your presentation, please use
this link
⁠
to choose a convenient time for you on Tuesday, October 3rd, 2023. We're committed to providing you with all the tools you need for a successful presentation!
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SIGN UP FOR A REHEARSAL TIME
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Event Check-in Process

When you arrive at the event on October 4th or October 5th:
Pick up your badge & your guest’s badge at the Registration office. There will be a kiosk marked specifically for speaker registration.
Your badge will indicate that you are a speaker, for security purposes.
You will have access to enjoy the full 2-day event. 30 minutes before your stage time, you will meet our staff back at the staff registration kiosk.

Green Room Process

Calendar Invites
You will receive 2 calendar invites for your speaking engagement:
Stage Time Invite: This is the timeframe of your actual session when you are on stage presenting
Green Room invite: This is the timeframe 30 minutes before your stage time when you will be escorted to your green room ahead of your stage time.
​Getting To The Green Room & Ready For Stage
You will need to meet our speaker coordinators 30 minutes prior to your stage time at our speaker registration kiosk in the registration box office (where you picked up your speaker badge).
Our team will escort you around the back of the venue to your green room.
You will wait for the audio technician to come get your microphone on.
You will then wait in the green room, until you are “up next”
Our team will bring you from the green room to backstage after the previous presentation is complete, and you will walk on stage once the Emcee announces you.

Stage Expectations

MAIN STAGE

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Stage Size: This stage can have a live audience of 800+ people.
Style: Inspirational and Authoritative.
Description: Given the larger audience, it's important to be both engaging and authoritative. Visual aids, such as slides or videos, can be used to support the message. The tone should be motivational, aiming to energize the audience. Commanding voice, clear articulation, and a well-structured narrative are essential.
THE WIN: is to inspire and inform a broad audience with key messages, and setting the tone or theme and energy of the event.

CLUB STAGE

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Stage Size: This stage can have a live audience of 80-200 people.
Style: Conversational and Insightful.
Description: Since the group is more intimate, the speaker can afford to be more informal and conversational. Audience engagement is crucial, so integrating group interactive elements can enhance the experience. Personal anecdotes or stories can be more freely shared in such settings.
THE WIN: is to engage a more intimate group, allowing for deeper dives into specific topics and fostering closer connections with attendees making them feel like they just got an insider look into the topic.

DISCUSSION GROUPS

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Stage Size: Up to 80 people who are sitting at round discussion tables.
Style: Inclusive and Socratic.
Description: The goal here is not to dominate the conversation, but to guide it. Providing though provoking conversation and then pausing to allowing groups of people to participate in discussion. Asking open-ended questions, encouraging everyone to take an opportunity to speak is key.
THE WIN: is to prompt community members with challenging new ideas and facilitate opportunity for conversations, fostering a productive exchange of ideas.

Q&A STAGE

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Stage Size: 30-50 chairs, plus standing room in the networking tent.
Style: Direct and Informative.
Description: The primary aim is to provide clear and concise answers, so that you can get to many more questions. This is a space to give listeners the behind-the-sceens access to your earliest presentation & your fuller personality.
THE WIN: is to clarify, expand upon, or provide insights on specific inquiries, ensuring that the audience leaves with a clearer understanding of the topic.

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TABLE OF CONTENTS:

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Welcome Page
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The Event Details
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(Dates, Venue, Tickets, & Event Agenda)
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Pre-Event Logistics
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(Important Dates, Slide Deck Template & Checklist, Recording Info, & Code of Conduct)
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At The Event Logistics
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(Rehearsal Space, Event Check-in Process, & Your Green Room Process)
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Travel & Accomodations
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(Airports, Hotels, Parking, & Restaurants)
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Additional Resources
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(Social Media Assets, Attendee Packet, and Your Event Points of Contact Information)

Rehearsal Space
Event Check-in Process
Green Room Process
Stage Expectations
MAIN STAGE
CLUB STAGE
DISCUSSION GROUPS
Q&A STAGE
TABLE OF CONTENTS:
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