Purpose/Context:
As a Host at the unDavos Summit, you will act as the Mistress/Master of Ceremonies for one of the Summit Venues. Your role is crucial in ensuring a smooth and timely flow of the summit's activities and sessions. Hosts are responsible for managing a half-day period during the summit and Venture Day.
Tasks and Responsibilities
Pre-Event:
Familiarize yourself with the schedule and details of your assigned time period. Get access to the relevant Telegram channels. Speak with Robin to make sure you're in the right groups. Support panel owners, session owners and program owners with: Session organization and planning Session preparation with the goal of session being Finalized and ready for promotion. Coordination of speakers and participants Assist Program / Session or Panel Owners with Speaker Support: Address speaker needs and requests Assist with technical setup: (@garyshainberg on TG is contact person on AV, that knows everything with AV) Ideally bring your own laptop that have HDMI port for connection to the room screen. We have a PA system with four (4) microphones. We have a Tablet, in each room, for managing sound; It typically runs automatically. Make sure the session is recorded on this tablet since we will use the audio post event We have a TV in each room with HDMI connection. Ensure unDavos Core Team receives complete event information Coordinate with panel leads on session-specific requirements Facilitate information flow between all stakeholders.
Reach out to and hotel contact person
During Event
Greetings and Check-in(When needed): Warmly greet attendees at the door. Check in participants using the Luma mobile app. On Venture Day, handle payments or confirm completed payments. Opportunity for extensive networking in the lobby area. Reach out to to get access to to be able to register tickets in the door. Registration Desk Duties: Welcome attendees, check their names, and distribute badges. Be stationed at the reception to assist people and answer questions. Ensure a smooth flow, filtering attendees to prioritize correct access. Rapidly clean up post-session, handling rubbish, leftover glasses, and food if needed. Hotel generally takes care of this themselves. Support Hotel Reposition chairs and organize the event space for the next session, if needed. Mcee Introducing Sessions: Announce the title and the slot owner of each session; the presenters will handle their introductions. “Welcome, everyone, to [Session Title]! A big thank you to our sponsors, [Sponsor Y] and [Sponsor Z], for making this session possible, as well as to our partners, [Partner Name(s)], for their incredible support. In this session, we’ll explore [Brief Session Theme], featuring two connecting panels: [Panel 1 Title] and [Panel 2 Title]. Now, I’ll hand it over to your moderator, [Moderator Name], to kick off the first panel. Enjoy the discussions, and thank you for being part of unDavos!” Time Management: Monitor the progress of each session, provide a 5-minute warning towards the end, and manage transitions, including guiding people out of the room. Strict Timekeeping: Ensure adherence to the schedule by concluding over-running sessions in a polite yet firm manner, and smoothly transitioning to the next session. Contact person for the roles. Reach out to Robin to make sure have access to the event ticket system to be able to register tickets at the door. And make sure the have a mobile or computer to log into to register tickets with. Skills Needed
Exceptional timekeeping abilities. Proficiency in politely and effectively wrapping up conversations. Benefits of the Host Role
Play a pivotal role in the smooth execution of one of the most dynamic and impactful summits. Enhance your skills in public speaking, time management, and event coordination. Super visibility and opportunity to network with a diverse group of participants and speakers. Contribute significantly to the success of the . As a Host, you are the face of the summit during your time slot, setting the tone and pace for the sessions. Your role is integral to creating a professional and engaging atmosphere at the summit.
unDavos Event Manager and Venue Host
