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HOW TO: EVENTS IN THE STUDIO

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Return to ALL PSR GUIDELINES

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For events in venues see these guidelines⁠

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PSR events are:

Public

Discussed in a weekly meeting or on Discord (PSR meetings)

Open to everyone interested to come/ play / help organise

Broadcasted

Archived

Event page on PSR web

Recording to Soundcloud as a private link (optional)

Photos & Videos to Mega, Instagram, Youtube (optional)

How to do it:

1. Create a team

1. Create a team

Column 3

Task

Notes

Person

Who is the lead?

A person who coordinates the team, makes sure everyone does what they should

Who are the event hosts?

Responsible for tidiness, tech setup, bar, noise level, closing event, cleaning

Who arranges the line-up?

Offer PSR community to participate. Planned line up VS open decks?

Who creates the artwork?

For PSR web, insta (+ optionally print)

Who makes announcements?

PSR web, Libretime, Instagram, Discord, Mailerlite, Print?

Who edits & uploads the recording?

Optional

There are no rows in this table

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2. Create the concept

Great when events are unique in their concept

Planned line up or (/and) open decks?

Pro tip #1: Works well to involve visitors by offering them to contribute by open decks/ dressing up / bringing an item / etc.

Pro tip #2: for open decks use a whiteboard to plan it. Decide on the time slots and let people fill in their names.

3. Book the
`Calendar`⁠
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Make sure to book exact hours in the

calendar⁠

. “All day” events don’t count.

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How to book the calendar⁠

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4. Make announcements on:

PSR home page (artwork)

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PSR event page⁠

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PSR Supporter Discord

PSR Mailerlite

Instagram (share a link to the event page)

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Libretime calendar block⁠

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Optional: print & share posters in the city

5. Come early to prepare

At least 1 hour before to soundcheck, clean, decorate

Rushing takes the fun away

Restock the bar if needed. Email your receipt to

hello@palanga.live⁠

for reimbursement

6. During the event (applies to all PSR team members)

Be a host to visitors (promote inclusivity)

Protect the gear: no drinks on the DJ table and on the Mixing desk

Help each other out with cleaning & order

Help visitors with donations / sales:

Bar (help to serve people, show how to donate)

Merch (please notify #merch-production-plant on Discord which items were bought in the studio)

Help other people become a regular PSR supporter (QR codes in the studio)

Make sure we don’t get into trouble:

Monitor the noise level outside (we are silent after 22:00)

No illegal activities inside the hut or outside openly

The bar is donations only, no sales : )

CLOSE the event carefully (responsibility of event hosts):

Clean as much as possible

Close all windows

Turn off all devices (esp. check the smoke machine & amplifier!)

Set the alarm on & lock the door

7. Clean the studio the next day

All event hosts must clean the studio (unless agreed differently)

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How to clean the studio⁠

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8. Document the event (optional)

Take pictures, videos & share them on PSR Community Discord, Instagram

Share videos on our Youtube / Instagram / PSR event page

9. Archive the recording (optional)

Edit & upload the full recording as a private link

Archive the recording in MEGA

Share it in PSR community discord (great hidden content)

Share it in PSR event page

10. If money was discussed with a venue, make sure we get paid 💸

General recommendation for sharing income:

30% to PSR budget

70% to the ones who made it happen

If cash is not possible, then it’s easiest to receive a donation via

www.palanga.live/fundraiser⁠

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Also we can issue an invoice

If we receive money by transfer (not cash), we can only pay to DJs by getting invoices from them

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