Skip to content
Gallery
sfry
Navigation
HR's Manual
Services
Business Analysis Document for Adding Cars
Share
Explore

Business Analysis Document for Adding Cars

⁠

1. Introduction

1.1 Project Objective

The project aims to develop a website and application that enables employees to enter and manage the company's car data in an organized and efficient manner instead of keeping them in Excel files.

1.2 Problem

The company currently suffers from using Excel files to store car data, leading to difficulties in accessing, analyzing, and organizing the data effectively.

1.3 Benefits

Organizing data, easy access, improved data analysis process, enhanced user experience, and increased efficiency in car data management.
⁠

2. Project Scope

2.1 Core Features

Add New Car: Enter car data.
Edit Car Data: Modify the entered data.
Deactivate Car: Disable specific car data instead of deleting it.
View Cars: Display a list of all cars with search and filter options.
Export Data: Export data to Excel or PDF files.
Reports: Create custom reports based on the entered data.
Notifications: Alerts regarding car data updates.

2.2 Target Users

Drivers.
Supervisors.
Data Entry Clerks.
Managers.
⁠

Roles and Permissions in the System

1. Drivers

1.1 Description

Drivers are the users who operate the cars and need access to the data of the car they drive.

1.2 Permissions

View Car Data: They can view the data related to the car they are driving only.
Receive Notifications: They receive notifications about data updates related to their car, such as maintenance alerts.
Update Car Status: They can update the status of the car, such as usage status or report issues.

1.3 Limitations

They cannot add or edit car data.
They cannot view or edit data of other cars.

2. Supervisors

2.1 Description

Supervisors are responsible for managing the cars, guiding the drivers, and ensuring compliance with rules and procedures.

2.2 Permissions

View All Car Data: They can view all car data in the system.
Edit Car Data: They can edit the data entered for any car.
Deactivate Car: They can disable the data of a specific car so that it does not appear in the active lists.
Create Reports: They can create custom reports based on the entered data.
Export Data: They can export data to Excel or PDF files.

2.3 Limitations

They cannot add new cars to the system.
They cannot modify the permissions of other users.

3. Data Entry Clerks

3.1 Description

Data Entry Clerks are responsible for entering car data into the system.

3.2 Permissions

Add New Car: They can enter data for a new car.
Edit Car Data: They can edit the data entered for any car.
View All Car Data: They can view all car data in the system.

3.3 Limitations

They cannot deactivate a car.
They cannot export data or create reports.

4. Managers

4.1 Description

Managers are responsible for overseeing the overall car management system and ensuring smooth operations.

4.2 Permissions

View All Car Data: They can view all car data in the system.
Edit Car Data: They can edit the data entered for any car.
Deactivate Car: They can disable the data of a specific car so that it does not appear in the active lists.
Add New Car: They can enter data for a new car.
Create Reports: They can create custom reports based on the entered data.
Export Data: They can export data to Excel or PDF files.
Manage Users: They can add new users, modify their permissions, or delete them.

4.3 Limitations

They have no limitations on permissions within the system.
⁠

3. Functional Requirements

3.1 Add New Car

Enter plate number.
Enter chassis number.
Enter the actual user name.
Enter car type.
Enter car color.
Enter manufacturer.
Enter year of manufacture.
Enter serial number.
Enter plate registration type.

3.2 Edit Car Data

Ability to modify any of the entered car data.

3.3 Deactivate Car

Ability to disable specific car data so that it does not appear in active lists.

3.4 View Cars

Display a list of all cars.
Provide search and filter options based on various criteria (e.g., plate number, car type, car color, manufacturer, year of manufacture).

3.5 Export Data

Export data to Excel or PDF files.

3.6 Create Reports

Provide the ability to create custom reports based on the entered data.
Display statistics about the number of cars, etc.

3.7 Notifications

Send alerts regarding car data updates.
Send notifications when car data is added or modified.
⁠

4. Non-Functional Requirements

4.1 Security

Secure sensitive data using advanced security protocols (e.g., SSL encryption).
Access control: Define user permissions based on their roles.

4.2 Performance

Ensure fast application response even when large amounts of data are entered.
Ability to efficiently handle thousands of records.

4.3 Scalability

Design the system to easily add new features in the future.
Handle increased data volume and number of users without affecting performance.

4.4 Usability

Design an intuitive and easy-to-use user interface.
Provide a user manual and tutorials for the user team.
⁠

5. Data Model

5.1 Tables and Relationships

Cars Table:
Car ID (serial number).
Plate number.
Chassis number.
Actual user name.
Car type.
Car color.
Manufacturer.
Year of manufacture.
Serial number.
Plate registration type.
Car status (active/inactive).

5.2 Relationships

One-to-one relationship between car and user.
⁠

6. Interfaces

6.1 Interface Descriptions

Add New Car Interface: Includes fields to enter all car data.
Edit Car Data Interface: Displays current data and allows editing.
View Cars Interface: Displays a list of cars with search and filter options.
Export Data Interface: Allows users to export data.
Reports Interface: Allows creating and viewing custom reports.
Notifications Interface: Displays notifications and alerts about cars.

6.2 Main Screen Mockups

[Mockup for Add New Car Interface]:
[Mockup for View Cars Interface]:
[Mockup for Reports Interface]:
[Mockup for Notifications Interface]:
⁠

7. Roadmap

7.1 Project Development Timeline


⁠

8. Additional Notes

Ensure regular data updates.
Provide continuous technical support for users.
Periodically evaluate performance and update the system as needed.
⁠

Fields Table

Table 7
Column 1
Column 2
Column 3
Column 4
1
Field Name
Mandatory
Specifications
Source
2
Plate Number
Yes
Text, unique, specified length
Employee
3
Chassis Number
Yes
Text, unique, specified length
Employee
4
Actual User Name
Yes
Text, max 100 characters
Employee
5
Car Type
Yes
Text, max 50 characters
Employee
6
Car Color
Yes
Text, max 20 characters
Employee
7
Manufacturer
Yes
Text, max 50 characters
Employee
8
Year of Manufacture
Yes
Year (4 digits)
Employee
9
Serial Number
Yes
Text, unique, specified length
Employee
10
Plate Registration Type
Yes
Text, max 20 characters
Employee
11
Car Status
Yes
Text, fixed values (active/inactive)
System
There are no rows in this table
⁠
Want to print your doc?
This is not the way.
Try clicking the ⋯ next to your doc name or using a keyboard shortcut (
CtrlP
) instead.