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Retreat Sustainable+ Checklist
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RETREAT SUSTAINABLE+ LAUNCH CHECKLIST
Powering team purpose, sustainability and positive impact
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Sustainable+ Retreat Master Checklist
retreat planning category
Impact Category
Initiative
Add to my Retreat
Venue Selection
16
Environment & Sustainability
Venue: Accessibiliy by foot, bicycle or public transportation
Environment & Sustainability
Venue: Certification Green Building Ratings / LEED
Environment & Sustainability
Venue: Sustainable Certificate
Environment & Sustainability
Venue: CO2 emissions tracking, evaluation and reduction
Environment & Sustainability
Venue: Efficiency Systems
Environment & Sustainability
Venue: Source and use clean energy
Environment & Sustainability
Venue: No single-use plastic / plastic reduction
Environment & Sustainability
Venue: Source sustainable or responsible products
Environment & Sustainability
Venue: Waste reduction program
Environment & Sustainability
Venue: Water Efficiency and Conservation Program
Positive Community Impact
Venue: Opportunities to incorporate charity giving into the event
Positive Community Impact
Venue: CSR program with donations to local non-profits
Positive Community Impact
Venue: Food excess donation program
Positive Community Impact
Venue: Source local suppliers
Positive Community Impact
Venue: Source food local / organic / seasonal / fair trade
Empowerment, Diversity & Inclusion
Venue: People with disabilities integration into the workforce
Transportation
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Environment & Sustainability
Prioritise flights and routes with smallest CO2 footprint advertised
Environment & Sustainability
Prioritise flights with direct routes to reduce footprint
Environment & Sustainability
Prioritise flights that arrive at similar times & share transfers
Environment & Sustainability
Group Shuttles are arranged for transportation during the retreat
Food & Meals
13
Health & Wellbeing
Provide vegetarian and vegan options, address dietary restrictions and allergies
Health & Wellbeing
Label allergents / dietary information / vegetarian dishes
Health & Wellbeing
Consider Coffee breaks with lighter snacks and seasonal fruit
Environment & Sustainability
Consider 50%+ of meals are vegetarian to also reduce emissions
Environment & Sustainability
Consider a full-vegetarian buffet to also reduce emissions
Environment & Sustainability
Avoid single-use packaging (condiments, shampoo, etc)
Environment & Sustainability
Confirm number of attendees to avoid food waste
Environment & Sustainability
Request water-glasses not be pre-filled
Environment & Sustainability
Water stations where people can fill their own bottles
Environment & Sustainability
Coffee breaks with "portion serve" rather than buffet style (responsible consumption and divert waste)
Environment & Sustainability
Consider Coffee breaks with just beverages
Awareness & Education
Encourage attendees to BYO cups, bags, bottles, pens.
Positive Community Impact
Prioritise food suppliers that are local / organic / responsible / in-season
Activities
9
Environment & Sustainability
Hold outside activities to avoid use of indoor lights and heating/ccooling systems
Economic Growth & Financial Equity
Partner with NGO and socially-minded businesses as providers and sustainable activities
Economic Growth & Financial Equity
Provide donation to a local non-profit
Economic Growth & Financial Equity
Provide sustainable activities in connection to the event
Economic Growth & Financial Equity
Prioritise local partners to boost income opportunities
Empowerment, Diversity & Inclusion
Prioritise women-owned providers
Empowerment, Diversity & Inclusion
People with disabilities: generate inclusion opportunities
Positive Community Impact
Arrange donation of excess food
Positive Community Impact
Include volunteering or mentoring programs in the retreat
Management
21
Environment & Sustainability
Go Paperless with Digital communication, schedule a& registry
Environment & Sustainability
Avoid or reduce use of flip charts, post its and note pads
Environment & Sustainability
Instruct all stakeholders instructed to separate waste
Environment & Sustainability
Reduce or remove straws from retreat
Environment & Sustainability
Meeting room with waste station
Environment & Sustainability
No plastic policy | No single-use plastic bottles
Environment & Sustainability
Track and evaluate CO2 emissions
Environment & Sustainability
CO2 Reduce and compensate the unavoidable emissions
Environment & Sustainability
CO2 Provide option for attendees to offset their own CO2 emissions
Environment & Sustainability
Set up heating up to 20º and cooling up to 6º < than outside T)
Positive Community Impact
Plant trees beyond the necessary to reduce CO2 emissions
Positive Community Impact
Prioritise partners promoting responsible tourism or with sustainable certificates
Positive Community Impact
Swags: buy locally to avoid shipping and boost local economy
Positive Community Impact
Swags: give preference to sustainable and responsible products
Positive Community Impact
Swags: replace with experiences in local vendors / activities
Economic Growth & Financial Equity
Swags: replace swags with donation
Awareness & Education
Provide reusable water bottle = ask attendees to use it for water service
Awareness & Education
Provide a sustainable participant guide to raise awareness
Awareness & Education
Retreat manager participates in training on sustainability issues
Awareness & Education
Share efforts with attendees to get them on-board with initiatives
Awareness & Education
Appoint Staff responsible for sustainability
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