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Hunting Lease Auctions

Creating a Hunting Lease Auction

Run a Hunting Lease Auctions for your clients with GroundOS

The video below walks through creating a Hunting Lease auction. Below the video is a step-by-step guide for completing the hunting lease listing process.

Please reach out to Silas Berkson at (319) 471-2754 with any questions or issues.

Walkthrough Video

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https://www.loom.com/share/688c43fd58e84328b7d97637f0eb1b49⁠

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Step-By-Step Guide

1. Select property to list

From Land Manager

Click the Listings tab towards the top-center of the page.

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Now you should see the Listings tab highlighted. From here, click the yellow Create button on the right-hand side of the page,

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Click New Farm if you have not yet created this farm within GroundOS. If you have previously created this farm, click Existing Farm and select the relevant farm.

Click Next

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Use the interactive map to locate the parcels for your hunting lease listing. Search by City, State, County, Address, Zipcode, or Parcel ID to locate the parcels. Once you have found your parcel(s), select them by clicking on them.

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You will see this pop up box appear with the question, “Is this a parcel used for hunting or recreation?”.

Select YES and click Save. Repeat this step for each parcel included in your listing.

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If the parcel boundaries do not accurately reflect the property you are listing, use

Draw Mode⁠

to mark the boundaries of your listing for this step.

Once all of the parcels that make up the farm are selected, click Next.

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2. Select Land Use

You will now see the Common Land Units(CLUs) outlined in green within your selected parcels. These indicate separate land use types within the property.

Possible Land Uses include the following:

Tillable (Irrigated)

Tillable (Non-irrigated)

Pasture

Reserve Program (CRP)

Reserve Program (WRP)

Timber

**If NO CLU’s appear on the property, click Fill Aerial Map at the top of the map and select a land use type for the entire property.

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As you click each CLU, you will have the option of which land use type to assign it. Once you select a land use type, click Save and repeat for all applicable CLUs.

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Once each CLU has been assigned a land use type, click Done in the bottom right-hand corner.

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Select each Field on this page by clicking on them. Click Next

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On the Location page, click Next.

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On the Details page you will see the acreage amounts for each land use type, total acres, and hunting acres. You can edit the Total acres if it is inaccurate, as well as the Hunting Acres.The Hunting Acres is what will appear on the listing page for bidders to see.

Click the Add landowner box at the bottom of the page.

Add an existing contact as the landowner by clicking into the Search Contact box.

Or, click New contact to add a new landowner. Once you enter the details of your new contact, click Add contact at the bottom of the pop-up page.

Once a landowner’s name is showing in the Select landowner box, click Next.

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On the Listing Type page, select Lease, then Hunting for the lease type, then Auction for the listing type.

Click Next.

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On the General Information page, you can edit the listing start and end date, add a listing description, add directions to the property, and enter any legal description, only as you deem necessary.

The Listing start date will always populate as today’s date to ensure that the listing goes live once you publish it. If you don’t want the listing to go live right away, simply edit the Listing start date field.

The Listing expiration date is when the lease auction will end. For hunting lease auctions it is advisable to run the auction for at least one month for optimal bidding outcomes.

Once you have completed your desired fields, click Next.

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On the Hunting Information page enter a number for the Total Hunters field. This is the number of hunters that this property will accommodate.

Complete the Yes/No questions and click Next.

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On the Pricing page, you have the option of setting the bidding at Per year or Total Price.

The Starting price is the lowest amount that a bidder can place a bid at. CommonGround auto-fills a starting price, but you can edit this as you see fit. Generally it is advised to set the starting price at or a little below what the landowner is currently getting to encourage the first bidders.

Once a starting price is entered, click Next.

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On the Lease page you will enter details of the proposed lease terms. Enter a Lease start date and Lease end date. When doing this, keep in mind if the landowner has a current hunting lease and which day their current lease ends as to not overlap.

The Duration field indicates the length of the lease in years. Generally, leases offered for 2-5 years perform better than 1 year leases. Once you choose a duration of lease, be sure to adjust the Lease end date to reflect the lease term correctly. When completing this field, it is helpful to know if the landowner would like to lease out all hunting rights, or only for a specific season such as deer or turkey. In which case the lease start and end dates would reflect the game season as defined by the State that the property resides in.

On this page you can also include any additional agreements you’d like visible to bidders. These additional agreements will be a part of the lease agreement that is signed at the close of the auction. These are items that your landowner client wishes to be apart of the final agreement and can be adjusted during the auction. Bidders will be made aware of any changes and they will be visible on the listing page.

Additional agreements examples:

-This hunting lease is exclusively for Archery Turkey Season October 1 2023-January 15 2024.

-The hunters on this lease shall only hunt Turkey, no other game hunting is allowed.

-Hunters must carry liability insurance

Once you have completed the lease term fields and entered any necessary additional agreements, click Next.

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On the Auction page you will choose the Bidding start date/time and the Bidding end date/time. The Bidding start date/time will auto-fill to the current time so that it will publish immediately. If you wish to delay this, simply edit the start date and time.

The Bidding end date/time is when the auction will close. As mentioned before, it is advised to run a lease auction for at least one month for optimal results. Let CommonGround know if you plan to run a lease auction for two weeks or less so that we can expedite our marketing of the listing. It is advised to set the bidding end time in the evening so that bidders are likely to be available to participate in the closing minutes of the auction. This is often when the auction gets the most competitive.

Once you have completed these fields, click Next.

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On the Media page you can attach any images or video links you have for the property such as images of game harvested on the property in the past, or any attractive feature and amenities.

Click Next.

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Now, if you have any documents related to the property you can attach them here.

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Select any Amenities listed on the Property features page relevant to your listing and click Next.

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Select any relevant Utilities listed on the Property features page and click Next.

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On the Contract Type page, select Template at the top of the page. This step involves reviewing details which will be included in the lease agreement for the listing.

Review each tab on the page including General Information, Lease Value, Payment Schedule, Signers, and Additional Agreements, clicking Save under each tab as you review. You can make any edits to these fields as you review.

The Payment Schedule details the dates in which payments are due from the winning bidder to the landowner. As you create this schedule, the system is using the starting price to reflect the dollar amounts seen here. These will change as the bidding increases. You can add payments or delete them depending on the length of the lease and the frequency of payments required. When editing this payment schedule, consider if your landowner client wishes to receive annual or bi-annual payments for rent.

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Payment Schedule Example:

You list a 2 year hunting lease for 120 acres at a starting price of $1000 per year. The landowner expects to receive annual payments on October 1st for each year of the lease. See Below.

The payment schedule has 2 total payments which reflects annual payments of the 2 year lease term, each payment for 50% of the Total Lease Value It is not necessary to have the final payment schedule detailed before posting a listing, but you will need to ask the landowner how they would prefer it to be paid in order for the final agreement to be signed.

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Once you have reviewed the lease details, you will see the draft of the lease agreement as bidders will see it on the listing page. Each bidder will see the payment amounts and schedule update on this agreement to reflect their bids as they participate in the auction.

Click Finish to publish this listing. If you did not edit the Listing start date/time, then notifications will automatically be sent out to interested Hunters upon publishing.

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Done 🎉

Your Hunting Lease listing is complete! To view your listing, make edits, and see bidding activity, select this Listing from within the Listings tab in the Land Manager portal.

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What’s Next?

CommonGround will begin marketing your lease listing to encourage Hunters to participate in the auction. Share your listing URL to your own social channels so that your audience of Hunters are aware of the lease auction, and so that your landowner audience knows that you are able to run hunting lease auctions on their ground!

Learn more about

how we market your listings⁠

to drive as many bidders as possible to your auction, ensuring that you and your client have a deep pool of high-quality, high-paying bidders to choose from.

Learn more about

managing your hunting lease auction⁠

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