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Roadmap to Zoom Pilot
Work Flow
Finish Zoom Pilot
Cohort Connect
Category
Due
Name
Owner
Status
Definition of done
Dependencies
Notes
1
Outline
9/14/2023
Done
Doc with bulleted list and structure of session with purpose
Done
2
Outline
9/19/2023
Team alignment on bones
Team
Done
Combine learnings and assess new needs from kickoff and apply to outline; Team to provide thoughts in notes; if needed, short meeting around alignment; otherwise move to #5 after sign off
3
Checkpoint
9/19/2023
🛑STOP - Alignment Outline of Cohort Connect
Done
Chris to give go-ahead that content aligns; Melanie to make sure FORM needs (needs of Flowzone, Quartet, Client, etc being met)
4
Design
9/19/2023
Transfer Bones with rough timing into overall master doc
Done
Spreadsheet that takes Outline (line 2) with Line 3 refinements translated to team working doc
5
Design
Talking Points added
Done
Add facilitator talking points/notes to doc
6
Design
Production elements/timing added
Melanie
Done
Add production values/collatoral needed
7
Checkpoint
🛑STOP - Final review
Chris
Done
Show ready
8
Design
Identify music needed
Chris
Done
Show ready (?)
At some point maybe Arthur helps here?
9
Design
Rough draft slide deck
Melanie
Done
Rough slides (notated which to be shown vs which to drop in chat) created; all known slides added with minimum description of what slide should have
10
Design
Deck design elements
Nate/Betsaida
Done
Add deck visuals/formatting; Show ready
11
Design
Intro/countdown video - rough content needed
Nate/Melanie
Done
Deck with all assets needed included/described; ready for reaction from team
(add brainstorm if desired)
12
Design
Intro/countdown video - content creation
Team
Done
Ready for production
(thinking anything we need filmed)
13
Design
Handoff/communication with production
Melanie
Done
Handoff meeting
14
Design
Intro/countdown video - production
Jamie
Done
Show ready
15
Design
Video Assets TBD (follow above if needed)
Done
16
Production
Review ROS and tech elements
Melanie
Done
Ensures all elements ready; returns to owner of final line item if not
17
Production
Breakouts created
Melanie
Done
show ready
18
Production
Rehearsal
Melanie
Done
19
Production
Review any final needs
Melanie
Done
20
Production
Show time
Team
Done
There are no rows in this table
Add task
Community Channel
Week
Task
Owner
Status
Due date
Definition of Done
1
Week 3
W3 - Initial draft
Completed
Suggested topic, method, initial draft for daily drops
2
Week 3
W3 - Design to guidelines
In Progress
Sep 20, 2023
Second pass to incorporate guidelines
3
Week 3
W3 - Polish
Pending
Sep 21, 2023
Approve/polish drops
4
Week 3
W3 - Test
Pending
Sep 22, 2023
Test drops in test channel
5
Week 4
W4 - Initial draft
In Progress
Sep 22, 2023
Suggested topic, method, initial draft for daily drops
6
Week 4
W4 - Design to guidelines
Pending
Sep 26, 2023
Second pass to incorporate guidelines
7
Week 4
W4 - Polish
Pending
Sep 21, 2023
Approve/polish drops
8
Week 4
W4- Test
Pending
Sep 28, 2023
Test drops in test channel
There are no rows in this table
Squad Playbooks
Complete
Week
Task
Owner
Status
Due date
Definition of Done
Notes
1
Week 3
W3 - Initial draft
Completed
2
Week 3
W3 - Instructademo recorded
In Progress
Sep 19, 2023
Redoing Moral of the Story
3
Week 3
W3 - Polish
Pending
Sep 21, 2023
Approve/polish drops
4
Week 3
W3 - Instructademo Production
In Progress
Sep 21, 2023
5
Week 3
W3 - Share video links
Pending
Sep 21, 2023
6
Week 3
W3 - Incorporate links into playbook
Pending
Sep 21, 2023
7
Week 3
W3 - Test in app
Pending
Sep 22, 2023
8
Week 3
W3- Make live to participants
Pending
Sep 25, 2023
9
Week 4
W4 - Instructademo recorded
Completed
Sep 19, 2023
Redoing Moral of the Story
10
Week 4
W4 - Instructademo Production
In Progress
Sep 27, 2023
11
Week 4
W4 - Share links
Pending
Sep 27, 2023
12
Week 4
W4 - Incorporate links into playbook
Pending
Sep 28, 2023
13
Week 4
W4- Make live to participants
Pending
Oct 2, 2023
14
Week 4
W4 - Initial draft
In Progress
Sep 21, 2023
15
Week 4
W4 - Polish
Pending
Sep 27, 2023
16
Week 4
W4- Test in app
Pending
Sep 29, 2023
Test from app
There are no rows in this table
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