How to coordinate an event guest list registration and comms with ease

One place to manage, review, and check-in event guests.

SiNing Chan

Elizabeth Marxen

Guest list management is one of the most challenging parts of event planning.

Take the guesswork and stress around the most valuable part of any event (the people) with this simple, streamlined doc. Easily gather and organize guest targets, send comms with the click of a button, and check in registrants through one simple table. No more cross-referencing various lists or switching between a variety of apps, so you can focus on preparing a world-class event.

4 main components of this doc

⁠

Create & view all events⁠

- Easily add and manage information about your upcoming events.

⁠

Event guest list⁠

- work with your stakeholders to nominate guests for upcoming events. Quickly provide a window into registration progress by adding filters on event, status, or relationship owner.

⁠

Email Guests⁠

- Create and set up Gmail drafts from this doc.

⁠

Guest check-in⁠

- Quickly check in guests with this filtered view of your registered contacts.

⁠

How to get started

Once you have a pretty good idea of how this tool works, make a copy, clear all the sample data, start filling it in with your own contacts, then delete this intro page to keep things tidy.

Make a copy of this doc for you and your team:

Copy doc

⁠

Clear all sample data

⁠

Connect to your Google account. If you happened to have missed the prompt to connect to Google when you first copied the doc, you can easily connect to your Google account by clicking Insert → Packs → Gmail

Go to

All Guest Data⁠

to start adding guest nominees (or share with your sales team to start adding)

Add your event comms copy to

Email templates⁠

Want to print your doc?
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Try clicking the ⋯ next to your doc name or using a keyboard shortcut (

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) instead.