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Data Dictionary
Collection / Assurance
@Service providers
Information source
Name
Description
1
Website
Service provider regularly updates the website and is used as the main source of data accuracy for service provision
2
Facebook
Service provider regularly updates Facebook and is used for the main source of data accuracy for service provision
3
Newsletter
Service provider creates regular newsletters and is willing to send to data team. Newsletters are used for the main source of data accuracy for service provision
4
Phone number
Service provider prefers to be contacted by phone in accordance to allocated assurance to inform data team of any changes. To be used as main source of data accuracy for service provision
5
Twitter
Service provider regularly updates Twitter and is used for the main source of data accuracy for service provision
6
WhatsApp
Service provider prefers to be contacted by phone in accordance to allocated assurance to inform data team of any changes. To be used as main source of data accuracy for service provision
7
Email
Service provider prefers to be contacted by email in accordance to allocated assurance to inform data team of any changes. To be used as main source of data accuracy for service provision
8
Managed List
Service provider regularly updates a list and is used for the main source of data accuracy for service provision. This maybe a excel sheet / coda doc / word doc. This information source can be or
@Trusted
@Not trusted
9
Data transformation
Service provider regularly updates using a third party system and is used for the main source of data accuracy for service provision. The Data team regularly Data transformations from a variety of information systems exports. This information source can be or
@Trusted
@Not trusted
10
Third party system
Service provider regularly updates using a integrated third party system and is used for the main source of data accuracy for service provision. This information source can be or . will meet requirements
@Trusted
@Not trusted
@Level 5
There are no rows in this table
Assurance process
Name
Description
1
Review
@Newsletter
@Phone number
@Twitter
@Twitter
@WhatsApp
@Email
@Managed List
Service information is reviewed by Data team to establish the following:
2
Collection
3
Deduplicate
All services from the s of s, s & s that are will be required to go through the duplication process by the Data team. s that are designated as must undergo their own duplication process
@Managed List
@Data transformation
@Third party system
@Not trusted
@Trusted
Services with the compliance of , , will be reviewed within the Place-based Directory by the Data team.
@Level 2
@Level 3
@Level 4
Services with the compliance of and is will be reviewed within the Place-based Directory or their own third party system by their own external team
@Level 5
@Trusted
4
Assurance
All services will undergo a regular assurance process to confirm / update information to ensure data accurate and “Good enough” to be used across the place-based system. Each service will be assigned a status indicating when the information should be assured.
There are no rows in this table
Data Stakeholders
Name
Description
1
Service providers
@Trusted
2
Frontline workers
3
List managers
@Not trusted
@Trusted
@Level 5
4
Custodians
@Trusted
5
System Integrators
@List managers
@Custodians
6
Data team
@Data operations lead
@Data operations manager
@Data collection/assurance team members
There are no rows in this table
Trust status
Name
Description
1
Trusted
who have a of can automatically add new/update , , without using the
@Level 5
@Data team
Trusted status is managed and controlled by the . Trust status can be awarded and revoked by the
@Data team
@Data team
2
Not trusted
who have a of , , , must undergo the
@Level 1
@Level 2
@Level 3
@Level 4
@Data team
There are no rows in this table
Grading
Name
Description
1
Monthly
Services are assured every month
2
Bimonthly
Services are assured every 2 months
3
Quaterly
Services are assured every 3 months
4
Biannual
Services are assured every 6 months
There are no rows in this table
Compliance level
Name
Description
1
Level 1
2
Level 2
Data is complete and provides most of the fields required by OR format. Data transformation is required to add to the directory and then must undergo the process to assign a within the place-based directory. Any new / updated , or will then require before being published
@Deduplicate
@Assurance
3
Level 3
Data is complete and provides all of the fields required by OR format. Data transformation is required to add to the directory and then must undergo the process to assign a within the place-based directory. Any new / updated , or will then require before being published
@Deduplicate
@Assurance
4
Level 4
Data is complete and is OR compliant. Data source is defined as . Must undergo the process to assign a within the place-based directory. Any new / updated , or will then require before being published
@Not trusted
@Deduplicate
@Assurance
5
Level 5
Data is complete and is OR compliant. Data source is defined as Must internally undergo the process to assign a within the place-based directory. status means , or can be being published without the assurance team input (all data is the responsibility of the Data team)
@Trusted
@Deduplicate
@Trusted
There are no rows in this table
Duplication status
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