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Data Dictionary
Services
Service Summary Data Dictionary
Title
Description
Mandatory
Data Rules
Data Type
1
Service Name
The official name or title of the service itself, or if the service does not have a name, a short description used to identify it.
This does not include the name of the provider unless it's name is included in the service's official title.
It may be useful to add something into the title that gives a clue to what the service is.
Yes
Free Format
2
Provider
The name of the organisation/charity/company that runs / is delivering this service.
Yes
Must already exist prior to creation of service.
Look-up
3
Contact Name
The name of the individual designated as the specific contact for this service, if there is one
No
Only required if there is a specific contact, otherwise general provider details already available.
Free Format
4
Contact Job Title
The role of the individual designated as the specific contact for the service
No
Should be included if there is a designated contact person.
Free Format
5
Website URL
The website that provides further information about the service.
No
Must be specific to the service (Not the provider). Must be a valid URL
URL
6
Email Address
The email address of who to get in contact with if they want to get involved in the service you are listing.
No
Must be a correctly formatted email address
Email address
7
Phone Numbers 1&2
A telephone number to contact if further information is required about the service.
No
if extension or option required these should be in parenthesis () after the phone number
Free Format
8
Description
A detailed description of the service itself.
Yes
Should not include details that are captured elsewhere in the data fields e.g. telephone numbers, email addresses, website addresses, venue, times or directions etc.
Free Format
There are no rows in this table
Service Details Data Dictionary
Title
Description
Mandatory
Data Rules
Data Type
1
Service Types
A list of the types of services that exist.
Yes
Less than 4.
2
Attending Sessions
A description of when and where someone can access the service.
No
4
Coverage
the area that your service covers
No
Select from existing option
Look-up
5
Cost>Amount
The cost of the service.
No
Free Format
6
Cost>Description
Definition of what the cost relates to.
If Cost Amount not blank
Free Format
7
Eligibility
Any specific access rules relating to Age or Gender
No
There are no rows in this table
Attending Sessions Data Dictionary
Title
Description
Mandatory
Data Rules
Data Type
1
Session venue
the venue at which the session will be held
Yes
Pick List.
2
Session has Recurring Dates?
Is the session a one off event?
Yes
Yes/No
3
Session runs from
The first date the session runs from
No
If “session has recurring dates” is Yes
Date
4
Session ends on
The last date the session runs to
No
If “session has recurring dates” is Yes
Date
5
Session Start time
The time each session starts
No
Time
6
Session End Time
The time each session ends
No
Time
7
How often does this event occur?
Frequency of occurance
Yes
If “session has recurring dates” is Yes
Pick List.
Every Day
Every Week
Every 2 Weeks
Every month on a specific date
Every month on a week/day
Every 2 months
Every 3 months
Every 6 months
8
Available on bank holidays
Is the service open on bank holidays?
No
If “session has recurring dates” is Yes
9
Session Date
The Date the session will take place
No
If “session has recurring dates” is No
10
Select day of the week
The day the session will take place on
Yes if “How often does this event occur” is “Every Week” or “Every 2 weeks” or “every month on week/day”
Pick List:
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
11
Select Week of month
The week within the month that the session will take place on
Yes if “How often does this event occur” is “every month on week/day”
Pick List:
First
Second
Third
Fourth
Last
12
Day of month
The date within the month that the session will take place
No
If “How often does this event occur” is “Every month on a specific date”, “Every 2 months”, “Every 3 months”, “every 6 months”
Integer
13
Start date
The date of the first recurring session
No
If “How often does this event occur” is “Every 2 weeks”, “Every 2 months”, “Every 3 months”, “every 6 months”
Date
There are no rows in this table
Eligibility Rules Data Dictionary
Name
Description
Mandatory
Data Rules
Data Type
1
Rule Type
The category of rule
Yes
Pick List:
Age
Gender
2
Minimum age
Starting age
Yes if Rule Type = “Age”
Integer
3
Maximum age
Yes if Rule Type = “Age”
Integer
There are no rows in this table
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