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My Weekly Schedule Initial Etimation

Description

MyWeeklySchedule.Com

Financial Planning for the Gig Economy

Brand

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Financial planning for trainers ⁠

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For Trainers

Trainers need help making decisions about how they spend their time.

Factors include:

Revenue per hour

Group classes at various fitness studios

Personal training at a paid venue (includes hourly venue cost)

Personal training

Travel time

Recurring schedule

Subbing availability

Most trainers have a combination of

Personal training clients

Regular (recurring) group classes at a variety of studios

Subbing group classes (one time) at a variety of studios

Key Data to display

Monthly Recurring revenue

1:1 hours/ week

Group hours/ week

Set Goals- Display in Change over time from start

Hours/ week

Days/ week

Revenue

Virtual / In Person revenue

Virtual / In Person time

Savings goal (nerdwallet or ???? integration)

Make suggestions based on goals

Notifications

Opportunities this week w outcomes based on goals (progress or stars)

Progress towards monthly revenue goal

Progress towards selected goal

Let studio book me

MINDBODY - Mariana Tek - Glofox integration

Let client book me in person

Include travel time by public transit, car, walking

Let client book me virtually

Set availability in google or ical and invite MYWEEKLYSCHEDULE/PT or MYWEEKLYSCHEDULE/studioID

Creates availability

Autobook PT y/n (per day- week- month)

Autobook Group y/n (per day-week- month)

Include travel time (default - options walk, public transit, drive)

Notification includes hourly revenue (one off)

Notification includes monthly revenue (one off + recurring)

Trainer Onboarding

Sync Calendar

Sync pro Insta/ TikTok

Add up to 5 rates

Group Class (60 min)

Group Class (45 min)

Personal Training In Person

Personal Training, Virtual (w Google Meet / Zoom)

For Studios

Studios need help finding trainers who are available and will be a good match for a subbing opportunity, a new class, or taking over an existing class

Suggest a sub by expected attendance - pay, team player metrics (response, reliability)

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NetGym⁠

has market share, but is studio operations focused, let’s be trainer focused communicating the value of career planning

My Trainers - smart schedule / smart sub

Potential Trainers - recommended a trainer for your studio

Book My Trainer - add one of my trainers to a recurring class or a new class

Book A Sub - add one of my trainers as a sub for a class

Confirmation for recurring class, new class, sub

Functional Requirements

1. User Authentication and Authorization:

Users should be able to register and log in as either trainers or studios.

Role-based access control to distinguish between trainers and studio managers.

2. Trainer Dashboard:

Display a personalized dashboard for trainers.

Show current schedule, including personal training sessions, group classes, and subbing opportunities.

Provide the ability to set availability for each day, including start and end times.

3. Studio Dashboard:

Display a personalized dashboard for studio managers.

Show available trainers, their schedules, and recommended trainers for specific needs.

Enable studio managers to book trainers for recurring classes, new classes, or as substitutes.

4. Revenue Tracking:

Calculate and display monthly recurring revenue for trainers.

Break down revenue by 1:1 hours per week and group hours per week.

Track virtual and in-person revenue separately.

5. Goal Setting and Monitoring:

Allow trainers to set goals for hours per week, days per week, and revenue.

Display progress towards goals over time.

Integrate with financial tools (e.g., NerdWallet) for savings goal tracking.

6. Booking System:

Implement a booking system for trainers and studios.

Enable clients to book trainers for in-person or virtual sessions.

Include travel time considerations based on mode of transportation.

7. Availability Management:

Allow trainers to set and manage their availability through Google Calendar or iCal.

Include options for automatic booking for personal training and group classes.

8. Notifications:

Send notifications to trainers for hourly and monthly revenue.

Notify studios about potential opportunities matching their needs and goals.

9. Integration:

Integrate with MINDBODY, Mariana Tek, Glofox for studio bookings.

Sync calendars for trainers and studios.

Integration with Google Meet or Zoom for virtual sessions.

10. Onboarding:

Smooth onboarding process for trainers, including calendar syncing and rate setting.

Sync professional social media accounts like Instagram and TikTok.

Non-functional Requirements

1. Performance:

Ensure fast response times for both trainers and studio managers.

Handle simultaneous bookings and schedule updates efficiently.

2. Security:

Implement secure user authentication and data encryption.

Comply with data protection regulations (e.g., GDPR, HIPAA).

3. Scalability:

Design the system to handle a growing number of users and transactions.

4. Usability:

Create an intuitive and user-friendly interface for both trainers and studios.

Provide clear guidance during the onboarding process.

5. Reliability:

Minimize downtime and ensure the system is available when users need it.

6. Compatibility:

Ensure compatibility with various devices and browsers.

7. Data Backup and Recovery:

Implement regular data backups and a robust recovery plan.

8. Compliance:

Adhere to industry standards and legal requirements in the financial and fitness sectors.

9. Training and Support:

Provide documentation, tutorials, and customer support for users.

10. Feedback and Improvement:

Collect user feedback to continuously improve the platform.

Table

Table

Module

Task

Notes

Estimate (days)

Project setup

Set Up Monorepo Project

Establish a monorepository to manage multiple related projects, fostering code sharing, centralized configuration, and efficient development workflows.

Set Up Frontend Apps

Create a structured and scalable frontend applications for trainers and studios that meets project requirements.

Set Up Backend App

Create a robust backend application that supports the frontend, handles business logic, and interacts with the database.

Set Up Database Connection

Establish a secure and reliable connection between the backend application and the chosen database system.

0.5

Set Up Configuration for All Environments

Define configuration settings for various environments (development, staging, production) to ensure consistent behavior across deployments

0.5

Set Up API Client

Create a client library or module for interfacing with the backend API, facilitating communication between the frontend and backend applications.

CI/CD Implementation

Establish a streamlined and automated CI/CD pipeline to facilitate the continuous integration, testing, linting and deployment of code changes, ensuring rapid and reliable delivery of software throughout the development lifecycle.

Sum

Studio Integration

Set Up Web Widget Integrations

Web Integrations are a way to integrate My Weekly Schedule features into studios existing website for Mariana Tek

Sum

User Authentication and Authorization

Implement trainer registration and login functionality

Allow trainers to create accounts with Google or Apple account with necessary details.

Implement role-based access control

Define roles for trainers and studios, ensuring appropriate permissions.

Implement automatic studio registration and authorization

Once studio has implemented web integration in their app, we need a way to automatically log in as MT/MINDBODY/Glofox user. For MT, this is achieved using OAuth2 (

documentation

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Sum

Integrations

Implement Google Calendar integration

Enable trainers to integrate with their Google Calendar, retrieve availability settings and send calendar invitations.

Implement Google Maps integration

Include travel time considerations based on the mode of transportation

Sum

Studio widget

Implement proposed trainer widget

Retrieve all information about current class from page and list proposed trainers based on selected options for all fitness management softwares.

Select one of proposed trainer for class

Once trainer is selected, we need to create them as one of studio employees and send new calendar appointment to trainer.

Update class details based on trainer response to appointment

If trainer declines appointment, we need to notify fitness management software and remove selected trainer from class.

Sum

Trainer Dashboard

Design and implement a personalized trainer dashboard

Display the current schedule, including personal training sessions, group classes, and subbing opportunities.

Enable trainers to set/update their availability

Implement a user-friendly interface for setting availability for each day.

Sum

Revenue Tracking

Implement a revenue calculation system

Calculate and display monthly recurring revenue for trainers.

Break down revenue by 1:1 hours per week and group hours per week

Add ability for trainers to add payment details for every class

Sum

Goal Setting and Monitoring

Design and implement goal-setting features

Allow trainers to set goals for hours per week, days per week, and revenue.

Display progress towards goals over time

Sum

Notifications

Implement notification system for trainers

Send notifications for hourly and monthly revenue, and potential opportunities.

Sum

Prototyping and Design

Create wireframes or prototypes for the user interface

Refine the design based on feedback and usability testing and create UI

Sum

Testing

Conduct thorough testing for each feature and functionality

Sum

Deployment and Monitoring

Deploy the application in a controlled environment

Implement monitoring tools for performance tracking

Sum

156

Sum

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