Serving in a Bishopric is an amazing experience, but it obviously comes with many challenges. One of the most common challenges is staying organized. With hundreds of people on the ward roster, weekly events, and a constant stream of callings, staying organized is a must.
However, you’re only as organized as your tools allow you to be. The Church has improved a lot of their internal tooling in the last few years, but there are still gaps that bishoprics have to fill. For example, how do you track potential callings before they’re entered into LCR? Or how do you know which member of the bishopric will attend priesthood ordinations?
Most turn to Google docs and sheets to fill those gaps, which works at first. But over time, as the number of docs expands and people forget to update the data, things end up messy. Luckily, I discovered Coda, which I use as an all-in-one doc for keeping my bishopric running smoothly (well, for the most part 😁).
Here are the 3 most common organization problems bishoprics face, along with a page in this doc to solve the problem. Do any of them sound familiar to your bishopric?
Problem #1: Multiple handoffs with interviews and callings
A large portion of a bishopric’s time is spent managing interviews and callings. From callings and temple recommends to youth interviews and priesthood ordinations, it seems like there are constantly dozens of interviews and callings to manage. Depending on the type of interview or calling, handoffs and coordination is required between the executive secretary, members of the bishopric, stake leaders, and families.
What’s more, with each calling extended there are domino effects of releases and additional callings needed to fill holes. Keeping track of all the moving parts and people involved can feel like herding cats.
Over the years I’ve participated in amazing and spiritually uplifting bishopric meetings, to then just forgot about my list of assignments as soon as the meeting is over. This isn’t because of bad intentions, but the absence of a process to manage assignments.
For example, each member of the bishopric often keeps track of action items in his own siloed tools. The executive secretary might write them in a Google doc, the first counselor jots down a few tasks in a notebook, and the bishop scribbles the rest on a sticky note.
Without a single source to track assignments, it becomes nearly impossible to see what’s been done and follow up on incomplete tasks.
A single hub to track meetings, assignments, callings and interviews
Enter this doc ー a single hub to track meetings, assignments, callings, and interviews. It’s a template that you can copy and customize for your own bishopric’s needs. Consider it your bishopric’s “online hub” — feel free to copy and use as much or as little of the doc as you need.
You can get started in 3 easy steps:
Copy this doc
Customize the doc for your bishopric (add/delete pages, customize or create tables, etc.)
Share your copy of the doc with the members of your bishopric (click share in the upper right of the doc).