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Email Templates
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How to use these templates:
1
Recipient’s Email Address:
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Catching Up Draft
Cold Intro Draft
Warm Intro Request Draft
Warm Intro Email Draft
Follow-Up (Cold) Draft
Follow-Up (Warm) Draft
Follow-Up (Application) Draft
📬 Catching Up Email
Subject
Catching Up?Body
Hi [Name],
I hope you're doing well! Since we last spoke, I’ve [insert updates].
I'd love to catch up with you - would you be free for a virtual coffee/chat sometime this week? I'm available [insert dates and times]; please let me know when works for you!
❄️ Cold Intro Email
Subject
Student interested in [their field of expertise/specific topic]
Body
Hi [Name],
My name is [your name] and I’m [very briefly introduce yourself; insert relevant information about background, experience or interests to form a connection]. I’m reaching out because [reason you want to connect with them]. I saw your profile on [resource] and would love to learn more about your experience in [topic(s) in question].
In particular, I'm curious about your thoughts on [specific topics you’d like to discuss]. Would you have time for a quick chat sometime this week? I am available to meet [dates & times], but can of course work around your schedule.
🔗 Warm Intro Request
Subject
Intro to [their contact] from [contact’s company]?
Body
Hi [Name],
I hope you're doing well. I saw on [resource] you know a [their contact name and role]. [Reason you’re interested in connecting] and I’m wondering if you'd be comfortable making an intro? I'm specifically interested in [what you’d like to learn from the contact; make it specific to the individual].
I can send along a brief blurb and/or resume if that's helpful. If not, would you be okay if I reached out directly and say I got their contact information through you?
👋 Warm Intro Email
Subject
Student interested in [their field of expertise/specific topic]
Body
Hi [Name],
It’s nice to meet you! [Why you are interested in their perspective/experience]. I’d love to learn more about [what you hope to discuss with them].
Would you be free for a quick chat sometime next week? [Dates/times] would work for me but I can of course work around your schedule. Please let me know when would be best for you! Also, feel free to let me know if there’s any other information I could provide, either about myself or further questions, that would be helpful.
💬 Follow-Up Email (Cold)
Subject
Following up on my previous messageBody
Hi [Name],
I hope you're doing well! I wanted to follow up with you to see if you’d be interested in meeting with me. I’m very interested in [reason you were reaching out in the previous email; make it specific to the person], and would love to hear your thoughts on [specific topic].
If you’re free for a quick chat next week, please let me know when works best for you and I can send over a calendar invite. I’m free from [dates/times] but can of course work your schedule. I look forward to hearing from you!
📨 Follow-Up Email (Warm)
Subject
Following up on our conversationBody
Hi [Name],
I really enjoyed meeting you and wanted to say thanks again for taking the time to chat. [Reason for following up].
Best,
↩️ Follow-Up Email (Application)
Subject
Following up on application for [role]
Body
Hi [Recruiter/Hiring Manager’s Name],
I hope you’re doing well. I know you’re probably very busy, but I recently [applied to/interviewed for] the [role] position, and wanted to check in on your decision timeline. I’m excited about the opportunity to join [company] and work on [job functions you’re most excited about] with the team.
Please let me know if I can provide any additional information to help as you move on to the next stage of the hiring process. I look forward to hearing from you!
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