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Official HIFIS 4 Reports Guide
Report Name
Description
Modules Referenced
Parameters
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Report Name
Description
Modules Referenced
Parameters
Sample Output
Published Date
Last Updated Date
1
Activity Journal
This report provides a summary of comments about clients, recorded at specified service providers during the report period.
Clients
Case Management
Client Comments
Service Providers
Date Range
11/6/2017
2
Audit - Activity Review by Site
A list of all activities performed by all users of a site within the selected date range. The list is displayed in chronological order by activity date and time.
Activity Log
3
Audit - Clients Not Served Access by User
A list of users who, during the selected date range, viewed clients never served by their site(s) and where no subsequent service was recorded by their site(s). Details include clients accessed, dates and times.
Activity Log
4
Audit - Inactive Clients Access by User
A list of users who, during the selected date range, viewed clients who have not received services from the selected site(s) for a selected time period. Details include clients accessed, dates and times.
Activity Log
5
Audit - User Activity Review by Client
A list of all activities performed on a selected client’s record by any user within the selected date range and site(s). The list is displayed in chronological order by activity date and time.
Activity Log
6
Audit - User Rights
A list of active users, their access rights, date of last activity and account locked status. Contact HIFIS Support to de-activate users that no longer require access, change access rights or unlock user accounts.
Users
7
Audit Log
This report generates an output of the complete auditing log in HIFIS 4.
Activity Log
None
11/6/2017
8
Bed List
This report shows all beds at specified service providers, along with the clients booked into those beds on a specific day.
Admissions
Service Providers
Date
11/6/2017
2/12/2019
9
Bed Nights Monthly
This report provides a list of clients with a stay during the selected month and an indication of which nights during the month they were booked into the shelter.
Admissions
Date Range
Service Providers
2/12/2019
10
Booked-in Client List
This report generates a list of clients who have stayed in the selected shelter(s) during the specified report period.
Admissions
Date Range
Service Providers
11/6/2017
11/25/2019
11
Case Management Clients
This report provides a detailed list of all the Case Management Sessions and Activities for selected clients.
Case Management
Service Providers
Client
2/12/2019
11/25/2019
12
Case Management Goals Activities Summary
List of the Case Management sessions in progress or completed during the reporting period.
Case Management
Service Providers
Date Range
11/6/2017
2/12/2019
13
Case Management Session Details (selected)
Displays Case Session - Description field content up to the last 14 days. Only case goal types of Conversion, Employment, Employment Maintenance, General, Housing Placement and Obtain ID are included. For privacy reasons please don’t print this report
Case Management
14
CHB-HPP Clients
Same as HPP clients but with different program
15
Client Profile
Demographic information and the interactions that the selected client has had with HIFIS.
Education
Contact Information
Identification
Clients
Income
Health
Contributing Factors
Watch Concerns
Case Management
Client
Date Range
16
Client Service History
This report shows the service history for a single client.
Admissions
Case Management
Food Banks
Goods & Services
Group Activities
Housing Loss Prevention
Housing Placement
SPDAT
VAT
Turnaways
Storage
VI-SPDAT
Medication
Client
11/6/2017
17
Client Stays Extract
SSAS Data Model of All stay records with Demographics
Admissions
18
Client Vitals Comments
A list of client comments entered in client vitals, with selected client demographics, for a specified date range.
Client Comments
19
Clients Placed or Supported and Remained Housed
Clients housed who remain housed (ESP KPI 3, HOP/HPP KPI 2a) & Clients supported to maintain housing who remain housed (HOP/HPP KPI 2b)
A list of clients for a service provider with HP/HLP in the last 6 to 24 months indicating if the client remained housed at 6 and 12 months after the Move-in/HLP.
Housing Loss Prevention
Housing Placement
20
Clients Served In Period
A listing of clients who received any service from site during the date range, by age and gender.
Admissions
Case Management
Food Banks
Goods & Services
Group Activities
Housing Loss Prevention
Housing Placement
Housing Subsidies
Medication
Reservations
Storage
Turnaways
VAT
VI-SPDAT
SPDAT
Clients
21
Clients Served with No Contributing Factor
All clients should have at least one Contributing Factor entered. Incomplete picture of why clients are seeking assistance from service providers. List clients who do not have any Contributing Factors.
Contributing Factors
Clients
22
Community Homelessness Report
This report provides Community-Level Outcomes to assist communities with Reaching Home reporting requirements.
Admissions
Housing History
Consent
Date Range
23
Coordinated Access & Assessment
A list of clients with selected attributes who are currently homeless or whose homeless status is unknown, for whom a VAT has been completed within the selected date range and entered.
VAT
Housing History
Admissions
Clients
24
Coordinated Access & Assessment by Community (revised)
Current Clients Experiencing Homelessness Demographics: A list of clients in a community whose Housing History record or Shelter Stay indicate they are currently homeless, along with selected demographics and most recent location of the client.
VAT
Housing History
Admissions
Clients
25
Coordinated Access & Assessment enhancement (new version)
A Coordinated Access & Assessment report which can only be run by BC Housing Access and Assessment Coordinator staff, who can filter the report by the location of the site which entered the VAT or the current location of the client.
VAT
Housing History
Admissions
Clients
26
Current Shelter Client Demographics
Same as bedlist report (includes length of current stay) with added columns DOB, gender, indigenous status and veteran status.
Admissions
Clients
27
Daily Shelter Occupancy
This report shows, for each day in the report range, the number of book ins and book outs and stays.
Admissions
Date Range
Service Providers
11/6/2017
28
Demographics for Shelter Stays
Research needs and demand reports
Admissions
29
DQ9 Multiple programs associated with a service [record] for SPs
List all transactions entered during the period which are associated with more than one program.
30
Encampment Clients Outcomes
Encampment Clients: The outcome of persons who have stayed in an encampment, indicating whether they are in a shelter or been placed into housing, along with selected demographics.
Managing encampments has become an increasinly complex task in recent years in BC. With this has come a demand to know what happens to individuals once they leave an encampment. With HIFIS individuals living in encampments can be caputured and then reported on if they move to a shelter and/or placed into housing.
31
GA Shelter Missing Shelter Report
Sites with no record for activated dates
Group Activities
32
Goods and Services - Site
This report provides a list of all goods and services provided to clients during the reporting period.
Goods & Services
Date Range
Service Providers
2/12/2019
33
Group Activities Shelter Activation Report
Lists all sites and their activation dates in the period.
Group Activities
34
Group Activities Shelter Comments Report
Comment report that coincides with Critical Incidents
Group Activities
35
Group Activities Shelter Occupancy Report
Countsof clients by demographic categories Age/Gender/ndigenous/Disability and Occupancy Rates
Group Activities
36
Group Activities Shelter Occupancy Report (BIP)
Countsof clients by demographic categories Age/Gender/ndigenous/Disability and Occupancy Rates
Group Activities
37
HIFIS Homeless Count Provincial.sql
Count of clients in ALL shelters for a given night in the same format and columns as HSS data for March 2018 count.
Admissions
38
Home Front Brief Metric
Brief
Of all the people who were housed in this quarter, how many days were they in the shelters before becoming housed
39
Home Front One Time Metric
One Time
For all “active stays” in this quarter, how many had been “placed” historically
40
Home Front Rare Metric
Rare Measure
For all stays in this quarter, how many clients are new to HIFIS
41
Housing Follow-Ups Completed
A listing of housing follow-ups that are due at a site in a given date range. SHP want to know % of missing 6 and 12 follow-ups at sites so that sites with high %s can be contacted.
Housing Placement
Housing Loss Prevention
42
Housing Follow-Ups Completed Emails
A listing of housing follow-ups that are due at a site in a given date range. SHP want to know % of missing 6 and 12 follow-ups at sites so that sites with high %s can be contacted.
Housing Placement
Housing Loss Prevention
43
Housing Follow-Ups Due
A list of active Housing Placement and Housing Loss Prevention records created within the selected date range, with details regarding the next housing follow-up due.
Housing Placement
Housing Loss Prevention
44
Housing Placement Summary
Summary information on the Housing Placement records that have been updated during the reporting period.
Housing Placement
Service Providers
Date Range
45
Housing Placements
Placements where move-in date is within the selected date range.
Housing Placement
46
HPP Clients
HPP clients served within the selected date range, their HPP group(s) and the percentage of clients served that match the site’s HPP designated clientele
47
HPP Clients (SHP Outreach KPI Report 3 (OP5))
The percent of clients served who are part of the site’s target HPP population.
48
My Calendar
This report shows a weekly view of appointments, scheduled follow-ups, and expected move ins, for one caseworker.
Appointments
Case Management
Housing Placement
Housing Loss Prevention
Date Range
Staff
49
New Clients
A list of clients whose first service transaction occurred within the selected date range.
Clients
50
Percentage of Outreach Clients Served who are Housed or Supported to Maintain Existing Housing
A list of outreach clients served within the selected date range, including the number and percentage who have been housed or supported to maintain housing.
Housing Placement
Housing Loss Prevention
51
PIT Count
This report displays aggregated PIT Count data.
Point in Time Count
Date Range
52
Program Billing - List
This report provides a list of each client with book-ins for the specified program during the reporting period, along with program rate information and a total bill.
Admissions
Service Providers
Date Range
Programs
11/6/2017
53
Rent Supplement Budget vs. Actuals
Rent supplement monthly budget vs. actuals for the selected date range.
Housing Subsidies
54
Rent Supplement Budget vs. Actuals (OP7)
A comparison of a site's budgeted amount for rent supplements vs. the actual amounts they have given to clients for a period of time.
Housing Subsidies
55
Rent Supplement Extended Recipients
Clients from the selected site who received a rent supplement for subsidy or good for the previous 12, 24, 36 or 48 consecutive months from any site.
Housing Subsidies
56
Rent Supplement Recipient Details
Clients who received a rent supplement during the selected date range including the amount and purpose.
Housing Subsidies
57
Rent Supplement Recipient Details (OP6)
A listing of all clients who received a rent supplement by a site during a period of time, including the amount and the purpose of the subsidy.
Replacement for HSSSUP001 (by Admin Office and Geo Region) & HSSHPP004
Housing Subsidies
58
Service Provider Activity
This report provides a list of all clients who received services at the specified service provider during the report range, along with their reason for service, grouped by service type.
Admissions
Case Management
Food Banks
Goods & Services
Group Activities
Housing Loss Prevention
Housing Placement
Reservations
Storage
Turnaways
SPDAT
VAT
VI-SPDAT
Service Providers
Date Range
11/6/2017
59
Service Provider Summary
This report provides a summary of the number of services provided by the selected service providers in the report range, summarized by service type.
Admissions
Case Management
Food Banks
Goods & Services
Group Activities
Housing Loss Prevention
Housing Placement
Reservations
Storage
Turnaways
SPDAT
VAT
VI-SPDAT
Service Providers
Date Range
11/6/2017
60
Shelter Clients Experiencing Chronic Homelessness Housed (ESP KPI 2)
A list of shelter clients experiencing chronic homelessness from the selected date until today, showing if they were housed or not, and if housed within 100 days.
61
Shelter Clients Experiencing Homelessness Housed (ESP KPI 1)
A list of shelter clients experiencing homelessness from the selected date until today, showing if they were housed or not, and if housed within 60 days.
62
Shelter Occupancy Report
Shelter Occupancy / Capacity by site, city,region and province (same as OP24)
Admissions
63
Shelter Occupancy Report
Daily shelter occupancy summary by client group with gender breakdown for Adults and occupancy rate for Active Beds and BC Housing Funded Beds, within the selected date range.
Admissions
64
Shelter Occupancy Unique Client Totals
Number of unique clients with shelter stays by client group with gender breakdown for Adults, within the selected date range.
Admissions
65
Shelter Population and Stay Statistics
This report provides an analysis of shelter occupancy and client demographics.
Admissions
Service Providers
Date Range
Special
66
SHP Outreach KPI Report 1
A listing of clients served by an outreach provider who were placed or supported to maintain housing.
Housing Placement
67
SHP Shelter KPI 3 & SHP Outreach KPI 2
Number and percentage of clients who remain housed at 6 months and 12 months.
Housing Placement
68
SHP Shelter KPI Report 1 & 2
Number and percentage of clients experiencing homelessness/chronic homelessness housed within 60 and 100 days.
69
Site Incidents
A list of incidents recorded for the selected site(s) within the selected date range.
Incidents
70
SPDAT
This report provides information on the change in a client's SPDAT score between assessments.
SPDAT
Client
Date Range
11/6/2017
71
SPDAT - Summary
This report provides a summary of the number of clients and families who are recommended for housing and support.
SPDAT
Service Providers
Date Range
2/12/2019
72
Surveys
This report provides an analysis of number of clients for all the possible answers to each question of a specific questionnaire.
Surveys
Service Providers
Date Range
2/12/2019
73
Turnaways Summary
This report provides a summary of the number of clients turned away from the selected service providers in each month of the reporting period.
Turnaways
Service Providers
Date Range
2/12/2019
74
Unique Identifier List
This report creates a list listing all known clients experiencing homelessness in the community. Refer to the Unique Identifier List Report User Guide for more information.
Clients
Date
75
VAT
This report provides information on the change in a client's VAT score between assessments.
VAT
Client
Date Range
2/12/2019
76
VAT - Summary
This report provides a summary of the scores of clients and families assessed using the VAT.
VAT
Service Providers
Date Range
2/12/2019
77
VI-SPDAT
This report provides the number of clients / families grouped by response for each question of the VI-SPDAT assessment.
VI-SPDAT
Service Providers
Date Range
2/12/2019
78
VI-SPDAT - Summary
This report provides a summary of the number of clients and families who are recommended for housing and support.
VI-SPDAT
Service Providers
Date Range
2/12/2019
79
Youth receiving rent supps (Updated AN06 to add age)
Media request Feb 21st. Add age to AN06.
Housing Subsidies
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Modules in INFC Reports
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